BYLAWS OF THE SOCIETY OF HISPANIC PROFESSIONAL ENGINEERS
SHPE Canada College STUDENT CHAPTER

Article I
NAME OF ORGANIZATION

The name of this organization shall be SHPE Canada College Student Chapter.

Article II
PURPOSE / OBJECTIVE

The purpose of this chapter is to:
l. Increase the number of Hispanic engineering and science students at Canada
College.
2. Promote the advancement of Hispanic engineers and scientists in employment and
education.
3. Develop and participate in programs with industry andthe college, which benefit
students seeking technical degrees.
4. Improve the retention of Hispanic students in engineering and science.
5. Provide a forum for the exchange of information pertinent for Hispanic
engineering/science students enrolled in Canada College.

Article III
ASSOCIATION

SECTION 1. AFFILIATION

The Canada College student chapter will be an affiliated chapter of the Society of
Hispanic Professional Engineers Inc. (SHPE Inc.). The organization possesses the right
to adopt its own rules and procedure within the framework of SHPE’s rules and
regulations. This student chapter will be part of the "local" as defined by the Regional
Vice-President and the local professional chapter presidents.

SECTION 2. NON—-DISCRIMINATION

No person shall be denied membership in this organization because of race; color,
sex, handicap, nationality, religious affiliation, or belief, etc. .. even though the name of
the club was chosen.

ARTICLE IV MEMBERSHIP

SECTION l. REGULAR MEMBERSHIP

a) Regular members shall be students in any interdisciplinary studies program
intending to obtain a Bachelor of Science degree.
b) Students must attend 6 meetings each semester.
c) Regular students will be able to vote and run for office when elections rare
held.

SECTION 2. ASSOCIATE MEMBERSHIP

a) Associate members shall be anyone vvho supports the pnrpose and obj ective of
this ehapter.
b) Associate members shall only have the privilege to vote for others at election
time.
c) Associate member should attend 3 meetings a semester.

SECTION 3. HONORARY MEMBERSHIP

a) Honorary members shall be those that help our chapter be a success.
b) Honorary members shall have the privilege of voting at elections.

ARTICLE V
OFFICERS/EXECUTIVE BOARD

SECTION 1.

Officers shall consist of a President, Vice President, Secretary, and Treasurer.
The term of office is one year.

SECTION 2. President

The President shall represent the chapter and be responsible for all business
concerning the chapter. The President shall have full power in the management and
business of the chapter and shall set and establish all policy of the chapter and/or other
functions or activities under the direction of this chapter. The President shall also be the
official spokesperson for the chapter, manage the other operation officers and manage the
day—to-day affairs of the chapter.

SECTION 3. Vice President

Vice President shall assist the President in all business concerning the chapter and
shall act as a President Pro Tem in the latter’s absence. Vice President will also be in
charge of the external affairs of the chapter (industrial relations, company tours, etc).
The Vice President will also be in charge of the internal affairs of the chapter (campus
relations, social activities, etc.).

SECTION 4 Secretary

The Secretary vvill take the minutes ofthe meeting and post them. The Secretary
will also be in charge of the bulletin board. He/she vvill be responsible for registering the
organization with the university each academic year and for tallying the election votes.

SECTION 5. Treasurer

The Treasurer will keep books and records on money received and disbursed.
The Treasurer vvill make quarterly financial reports listing all liabilities and assets of the
organization to the Eizecutive Board and the general membership. It veill be the
Treasurefs responsibility to present annual budget and complete financial report to the Executive Board.

ARTICLE V I
ELECTIONS/VOTING

SECTION 1. NOMINATIONS

All persons who have become active regular members of the organization at least thirty
(30) days prior to the annual election shall be eligible to vote.
1.1. Nominations are to be held the second to last week of the semester at a general
membership meeting.
1.2. Regular members that are in good academic standing are eligible for nomination.
Once a member has been nominated, the nomination must be seconded by another
member.
1.3. Candidates may be nominated for more than one office and may also run for more
than one office if he/ she and members think it’s appropriate.

SECTION 2. VOTING

2.1 Elections will be held the last month of the academic year.
2.2 Every member is eligible for voting.
2.3 Voting will be through mainly secret voting. Majority of the votes will constitute a
winning vote.
2.4 Absentee ballots shall be sent tot he Secretary and counted separately. Absentee
( ballots shall be obtained from the Secretary and must be sealed in an envelope,
which shall be signed and dated. Absentee ballots must be submitted to the
Secretary at least tvventy-four (24) hours prior to the scheduled beginning of the
annual election.
2.5 Secretary will be responsible for counting the votes and report the results on the
meeting after Election Day.
2.6 Winning candidates assume office on the first meeting of the following academic
year.

ARTICLE
Meetings

SECTION 1. DEFINITION OF QUORUM

A quorum shall consist of 5 members and 5 officers.

SECTION 2. GENERAL MEETINGS

General membership shall be held on the first and third week of each month
during the academic semester.

SECTION 3. ELECTION MEETINGS

If officer elections are held, they will be held on the second Thursday of april.

SECTION 4. SPECIAL MEETINGS

The Board has the privilege of calling a special membership meeting only if
necessary. It first must run through the board and then notice must be given to members
with in the following hours.

ARTICLE VIII
RESIGNATIONS AND IMPEACHMENTS

SECTION 1. RESIGNATIONS

1.1. Any person willing to resign from office at least a week before the next chapter
meeting shall submit a letter of resignation to the President or vice President.
1.2. During a meeting when a resignation is presented, nominations will be taken to fill
the office. The group shall elect a person during the following week by secret
ballot.

SECTION 2. IMPEACHMENTS

2.1 When any member feels that an officer is not fulfilling his/her duties, hefshe may
call upon the rest of the officers to meet within the next week to discuss/resolve the
matter.
2.2 During the impeachment proceedings, the case will be presented. The officer under
investigation will be given the opportunity to present hisfher defense before the
officers’ vote.
2.3 A majority ofthe officers will decide whether the impeachment will be carried out.
A new officer will be norninated and elected as described under article VI, Sections
1 and 2.

ARTICLE IX
AMENDMENTS TO BYLAWS

1. Proposed amendments shall be submitted in writing to the membership at a
general meeting. and should be discussed by all members.
2. A favorable vote of 2/3 of the members en the issue is required for
amendment passage.
3. The amendment shall be submitted te the SHPE Membership Coordinator
(MC) for approval.