COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of May 20, 2009

Members Present: Jennifer Atherton, Diana Bennett, Annie Theodos, Roger Nishimoto, Mike Claire, Susan Estes, Fauzi Hamadeh, Kathy McEachron, Eileen O'Brien, Alex Quintana, Maria Gershenovich, Jennifer Hughes, Harry Nishanian, Andreas Wolf

Review Meeting Agenda: Agenda Item #8 (College Typeface/Logo)) was moved to Item #4; Item #5 was changed to an information item.

Review Meeting Summary: No changes were made.

Budget Update
Rick Ambrose explained that the Budget Planning Committee proposed establishing a college policy that sets the minimum average Load at 570. The college has achieved this goal of 570 which is an important benchmark to help maintain fiscal stability (it is an indication that classes are at or near capacity). To maintain this level, the college will discontinue running smaller classes. The fall schedule was developed based on a Load of 570. The proposed policy was presented and approved by the IPC. College Council was asked to accept the recommendation; it did so by consensus.

The budget for 09-10, based on the district's allocation model, has a deficit of $2.7 million which the College needs to further reduce until it is balanced. After receiving $1 million from the district and making class reductions in the spring, we still face a $1.5 million deficit. Since the state propositions did not pass, we will need to make additional cuts which will include implementing the managed hiring process. Mike said that we will work as a district to consider additional ways to save, including consolidating services.

Modification of College Typeface/Logo
Bev Madden told Council that a committee, led by a consultant, has been discussing changing the visual identity of the college. She shared some sample graphics that include proposed changes in the typeface and college logo. She indicated that the document on visual identity will be available on the website. Discussions about the college logo will continue.

Smoking Policy Update
Jennifer Hughes provided the results of the smoking survey. She indicated that the Smoking Task Force will meet to review the results and discuss a recommendation which will be brought to College Council at its second meeting in the fall. The plan is to run a communication campaign in the fall and implement the revised policy in Spring 2010. Regardless of the policy, it was agreed, the biggest challenge will be enforcement.

Institutional Priorities
Jennifer reminded Council that she presented a draft of five institutional priorities at the previous meeting and reported that objectives and strategies used to accomplish the priorities are currently being developed and finalized by the Institutional Planning Committee. The completed document will be brought to Council in summer or early fall. The final step is to develop indicators which will measure the effectiveness of objectives.

Naming of Parking Lots
Jennifer Hughes reported that the committee reviewing signage met and made some revisions to the proposed parking lot names and icons. In addition to names and icons, the lots will be assigned new numbers. CPD will provide expertise as the process moves forward. There was further discussion among Council to rethink some of the names. If Council members have any further suggestions, they should forward them to Jennifer who will present the final list to President's Council.

Finalize Building Names
The Subcommittee is still working a final list of building names. Mike reminded Council that the Board has a policy for naming buildings and it is based on sizeable donations. However, because Julio Bortolazzo had such an impact on CSM, Mike suggested that Building 1 be named for the former president. This would need to be approved by the Board.

College Hour Update
Roger Nishimoto reported that the College Hour survey has not been sent out and at this point, the committee will wait until the fall to do so. If the survey indicates that there is adequate interest in implementing College Hour, a draft proposal will be submitted to College Council, the Student Senate and the Academic Senate. According to his research, Thursdays between 12 and 1 pm. is the optimum time to offer College Hour with minimum impact on the instructional program.

Summer Meetings – Contact Information
Due to the changing State budget situation, Council may need to meet over the summer. Council members were requested to send their summer contact information to Val.

Announcements:

** The newly elected student government will hold their retreat in June; Steffi Santana was elected student body president.

** Mike commended College Council member for their service, input and wisdom over the past year.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of May 6, 2009

Members Present: Annie Theodos, Roger Nishimoto, Mike Claire, Susan Estes, Fauzi Hamadeh, Kathy McEachron, Eileen O'Brien, Maria Gershenovich, Jennifer Hughes, Harry Nishanian, Andreas Wolf

Members Absent : Diana Bennett, Jennifer Atherton, Alex Quintana

Review Meeting Agenda: Agenda Item #3 (Budget Update) was presented by Mike Claire; added Possible Summer Meetings to item 5, Update from Institutional Planning Committee.

Review Meeting Summary: No changes were made. Annie Theodos was thanked for note taking for the summary.

Budget Update
Mike Claire told Council that the district is facing the most serious budget situation since Prop. 13 in 1978. We will have more information after the 5/19 election, however, it is likely that most of the propositions will not pass. In addition, the state has overestimated revenue. At this point, it appears that the district will face a 10% reduction. He outlined his priorities: leave as much of the resources in the classroom and in direct services to students; continue to respond to accreditation standards; and build capacity through marketing and recruiting. The college will work with the other units in the district to identify cost saving measures and strategies for sharing resources.

Naming of Parking Lots
Jennifer Hughes distributed a proposal for naming parking lots that was developed by the Student Senate and submitted to Cabinet. The plan identifies lots by names that are associated with disciplines taught in nearby buildings and each name has a corresponding icon. Efforts were made to compress adjacent lots with one name. The students were commended for their creative and scholarly approach to their charge. Council discussed the proposal and provided some feedback to Dave McLain regarding the icons. Although the proposal is still a draft, Council gave its consensus to the concept. The next step is to share the proposal with a team of wayfinding experts.

Institutional Planning Committee (IPC)
Jennifer reported that in response to ACCJC's Standard 1, the IPC has been formed. The committee structure of IPC subcommittees and members is in place; she shared a model of the committees and reporting structure. She also explained that the IPC is comprised of chairs of each of the six institutional committees along with other members. The IPC has identified some very broad institutional priorities for 2008-2011, currently in draft form. The next step is to develop a series of measurable strategies that will be implemented to achieve each priority. These strategies will be presented to Council for a decision at the 5/20 next meeting.

In a related matter, College Council members were alerted that summer meetings may be called to allow the planning process to move forward.

College Hour
Roger Nishimoto presented a packet of information and articles about various colleges' College Hour. Before going continuing, the committee intends to survey students, faculty and staff to determine the level of interest in offering college hour at CSM. Results of the survey will be presented at the 5/20 College Council meeting.

Accreditation
Susan Estes reported that a comprehensive evaluation of labs and centers is underway. It includes a student survey that will be sent out next week. The program review document for labs and centers will be completed over the summer so that it will be included in the fall report to ACCJC. Currently, we are working on an Annual Report to the Commission which is due 6/30/09.

Announcements:

** The ASCSM has once again funded extended library hours during finals week.

** Diversity week is scheduled for the week of 5/11 and a number of events will be held.

** The baseball team won the conference and will compete in the first round of playoffs on Friday and Saturday against Canada.

** Next weekend, the college hosts the State Track and Field Championship meet.

** On 5/20, Classified Events Committee and CSEA will host a staff appreciation luncheon

** Richael Young is the recipient of the prestigious Jack Kent Cook Scholarship; she will also be the student speaker at commencement.

**Assembly members Warren Furutani and Jerry Hill will participate in CSM's commencement on May 29.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of April 15, 2009

Members Present: Annie Theodos, Roger Nishimoto, Mike Claire, Diana Bennett, Susan Estes, Kathy McEachron, Eileen O'Brien, Maria Gershenovich, Jennifer Hughes, Harry Nishanian.

Members Absent : Fauzi Hamadeh, Andreas Wolf, Jennifer Atherton, Alex Quintana

Review Meeting Agenda: Agenda Item #4 (Budget Update) was postponed to the next meeting (May 6)

Review Meeting Summary: No changes were made.

Update on SLOs
Jeremy Ball explained the significance of SLOs, levels of assessment (course, program, general, instructional support) and the five stages of SLOs (define SLO's, define assessment, asses SLO's, analyze results, plan and implement changes. By January 2010, all community colleges should be at Stage 4 (assessment). SLO's need to be developed that tie courses to programs and vice versa. It may be necessary to develop new courses or add to existing courses to tie them together

He explained that the program review process is tied specifically to SLOs. There is a new template being used for program review which requires dialogue about assessment. Faculty and staff have been asked to submit a “summative narrative,” and in doing so, led to the discovery that some SLO's were not clearly defined or specific enough to obtain the information necessary for the assessment. He also reported that the assessment of labs and centers will be conducted once the development of SLOs for those areas is completed.

PIV & Program Review
Diana Bennett reported that the first cycle of program review was completed using the new template. The Academic Senate will ask the Program Review Committee to reconvene to review and improve template where necessary. Access to data for program review is limited and having CurricuNet would be very beneficial. She also reported that the PIV process was completed for German, digital media, welding and drafting; library studies is scheduled for May. The committees worked hard on the process but were unsure of the ‘charge.' Members are asking what the next steps would be once the approved recommendations were submitted to the Office of Instruction. Both Academic Senate and PIV Committee discovered other issues that affect the viability of a program and will revise forms to include this information. The Academic Senate will ask the PIV Committee to reconvene to review the process and improve the template

Smoking Policy Update
Jennifer Hughes reported that the Smoking Policy Task Force, comprised of Jim Robertson, Teeka James, Fauzi Hamadeh, Diane Martinez, Megan Claire, reconvened to review and make recommendations for revising the policy. She explained the progress of the committee to date:

Enforcement is a major challenge. The policy is clearly stated in college documents and points out that failure to comply is a violation of the student code of conduct. While violators are given warnings, the vice presidents of student services at the three colleges are exploring with county counsel whether it is possible for security officers to issue citations for repeat offenders.

The committee is considering limiting smoking areas to parking lots. John Wells and Diane Martinez walked the campus to determine a) if these spots were accessible from classrooms/offices in a reasonable amount of time and b) to determine if locating the zones in parking lots pose any safety issues. The Task Force determined that all buildings, with the exception of Building 12 and Building 9 are located near a parking lot. There is also consideration being given to having one zone that might be covered, to provide shelters for those who smoke. The cost of installing ‘bus stop' type shelters would be prohibitive; but it may be possible to place an awning in the area.

Another survey of the campus community (faculty, staff and students) will be sent out to receive feedback about revising the policy.

It has been suggested that the smoking policies for all three colleges be aligned. Skyline will be restricting smoking to parking lots only, effective, Fall 2009; Canada's policy is still the same as it has been (restricting smoking within 20 feet of buildings.).

The committee will be working to develop additional signage that directs smokers to the smoking areas.

A formal recommendation from the task force will be made at the May meeting. In order to provide time for communicating any potential change in the policy to faculty, staff and students, any proposed change would be recommended for implementation in Spring 2010.

Update on Bldgs 15, 17, 10N
A President's task force assigned to work on space issues related to Buildings 15, 17 and 10N, comprised of Susan Estes, Jennifer Hughes, Fauzi Hamadeh, Aaron Schaefer, Laura Skaff, Bob Hasson, James Carranza, Dan Kaplan, Madeleine Murphy, Steffi Santana and Alex Quintana, has met several times during the semester. The tasks of the committee are: a) identify stakeholders (those without permanent locations yet); b) identify the needs of the stakeholders (accomplished by written summaries, presentations and surveys of the stakeholders); and c) formulate recommendations for space allocations to present to the president who will make final decision. Groups that have not yet been assigned a permanent space include Student Activities, faculty in 15/17, Community Ed, AFT, Academic Senate, CTL, Health Center and Middle College.

Jennifer reported that the task force met with CPD to obtain information regarding any construction limitations that would impact some of the options for permanent space for certain stakeholders that have been suggested. The group was originally scheduled to have its work completed by mid-April. Due to some minor delays, the work will be completed in the next couple of weeks (end of April). The recommendations will be submitted to the president with a written report. Diana indicated it would be nice to inform the campus community about the decision before the end of the semester.

Next meeting: May 6

Next Facilitator: Jennifer Hughes

Announcements:

** Spring Fling is next week: Monday: food, Tuesday-Thursday: activities)

** April 22: President's Lecture Series (Paul Ehrlich)

** April 23: Connect to College Night

** April 24: PTK is having a 3 school event (Induction Ceremony)

** Faculty Retirement Reception coming up either Mat 5 or May 19

** Academic Senate elections this week

** Mike will hold one more All-College meeting before summer

Notes provided by Annie Theodos

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of March 4, 2009

Members Present: , Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Jennifer Hughes , Kathy McEachron, Harry Nishanian, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Andreas Wolf

Members Absent : Jennifer Atherton, Fauzi Hamadeh, Annie Theodos

Review Meeting Agenda: No changes were made.

Review Meeting Summary: No changes were made.

Budget Update
Rick Ambrose, the chair of the Budget Planning Committee (BPC), reported that Kathy Blackwood attended the committee's meeting earlier this week. She explained that for the current year's budget, the district lost COLA and there is concern that the state is deferring cash payments to districts which results in additional lost income. Additional bad news: we are not at the funding cap and will face a growth cut for the year; the County overestimated property taxes by $1.2 million; and there is the loss of the district investment funds resulting from the collapse of Lehman Brothers. For 2009-10, in spite of no COLA and more deferred payments, the community colleges fared well in the first round of state budget actions. Looking ahead, there will be six propositions on the upcoming ballot which can help the 09-10 budget if they all pass. In addition, the Governor's May revise will likely include changes. The uncertainty of these events makes it difficult for us to prepare a financial plan. However, the best case scenario for the district would be a $4 million cut, of which, CSM would be reduced by $2 million (about 7%). Kathy explained how changing how medical benefits for retirees is charged could save the district money and it is likely that this change will be implemented beginning in July 2009.

Facilities Update
Mike reported that the ground breaking ceremony for Buildings 5 and 10 will be held on March 5. Buildings 2, 4, 14 and 16 have been renovated and reopened for classes, although some minor work continues. There is concern about the aesthetics of the lobby areas and the need for additional seating. He also informed Council that the decision making process with the contractors needs to be improved, especially when it is necessary to accelerate decision making. He shared good news that Buildings 5 and 10 are 6-8 months ahead of schedule and it is anticipated that the move in dates will be January 2010 for 5 and January 20ll for 10. There are still many major decisions yet to be made including finishes, furnishings, fixtures, landscaping, etc. He added that an amphitheatre is planned for the north end of campus. Cabinet has asked that the budge for various project be made public. There are some proposed projects that will not be funded by the current bonds; remodel of the upper floor of Building 12, Buildings 19, 20 and the Gym. The District may place a third bond measure on a future ballot to fund these projects.

Institutional Planning Committees
Diana reported that all members of the committees have been confirmed and orientation meetings are scheduled with each committee. The chair of each committee also serves as a member of the Institutional Planning Committee.

Announcements

**Classified Staff Planning Committee held a bake sale that raised $250 for student scholarships.

** The College's Task Force on Naming Parking Lots has been formed and will be meeting soon.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of February 18, 2009

Members Present: Jennifer Atherton, Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Fauzi Hamadeh, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Annie Theodos , Andreas Wolf

Members Absent : Jennifer Hughes

Review Meeting Agenda: No changes were made.

Review Meeting Summary: No changes were made.

Accreditation Update
Susan Estes reported that the college received good news from ACCJC: CSM is officially off warning status and accreditation has been fully reaffirmed. She explained that our work continues with a follow up report due in October 2009, a mid-term report in Oct. 2010, and shortly thereafter, we will begin planning for the next self study. The Accreditation Oversight Committee continues to meet to address remaining recommendations. In October 2009, the follow report will focus on a) the comprehensive evaluation of labs and centers, an effort being led by Linda Avelar and b) complete implementation of the college's integrated plan. We are currently in the final stages of confirming committee membership of the various institutional planning committees. As the committees form, each will undergo an orientation, select a chair and recorder and draft a mission statement and tasks. Mike Claire commended Susan for her efforts in the accreditation and planning activities.

Budget Update
Rick Ambrose, the chair of the Budget Planning Committee (BPC), provided an update on district budget discussions taking place despite not having a state budget for 08-09 and 09-10. The district is currently facing a $2 million shortfall due to lower property tax revenues and student fees. While the current budget year probably won't be significantly impacted by the final state budget, the concern remains for 2009-10. Susan reminded Council that the college met its goal of cutting current year expenses by cancelling sections with less than 20 students. Classes are generally full and our load, the measure of full classes, is also up. The fall schedule will be the same size as the current semester so that the college won't have to make substantial cuts later. Rich suggested that Council invite Kathy Blackwood to an upcoming meeting to discuss some possible cost-cutting measures, which include changing the manner in which post retirement benefits are charged.

Smoking Task Force Committee
Diana Bennett reported that Governing Council expressed concern that the task force is made of up non smokers and needs a smoking representative who can add a different perspective; it appointed Jim Robertson, a faculty member and smoker. The task force is reevaluating the current zones and discussing a possible change to parking lots. It will provide an update to College Council later in the spring semester.

Naming College Buildings & Roadways
Mike informed Council that a plan to name campus roadways was currently underway and that we need to work with the City of San Mateo to get it implemented. He shared a map of the college with proposed roadway names and indicated the names are intended to be descriptive so to expedite the response by public safety officials.

Similarly, he mentioned the need to name parking lots so they are descriptive of their placement on campus rather using the current numbering system. It was mentioned that since the students have been discussing names for parking lots, they should continue this effort with a framework provided by President's Council and report to Council before the end of the spring semester. Finally, Mike explained that campus buildings all have names and numbers, but would like to change the emphasis to using building names rather than numbers. Since we have two new buildings being constructed, it would be a good time to review the names of existing campus buildings to determine if they are still appropriate, and to develop names for Buildings 5N and 10N. College Council formed a task force to work on building names: Andreas, Fauzi, Kathy, Roger and Mike will serve. The completed list will be submitted to College Council before the end of the spring semester. Names of new buildings and changes to existing buildings will be presented to the board for approval.

Announcements

**On March 5 at 2:15 pm there will be a groundbreaking ceremony for Buildings 5 & 10 held in the central quad area. All are invited.

** Classified staff is holding a progressive bake sale on Friday, February 20, to raise funds for scholarships.

** The ASCSM is hosting Club Day on 2/25.

**The Health Fair and Blood Drive will be held on 2/24.

**CSM is serving as a primary San Mateo venue for the US Census Bureau to test and hire recruits to assist in the 2010 census. This partnership includes a number of summer job opportunities for students.

**President's Lecture Series continues on 2/19 with author Andrew Lam.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of December 10, 2008

Members Present: Jeremy Ball, Diana Bennett, Susan Estes, Maria Gershenovich, Jennifer Hughes, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Annie Theodos , Huy Tran, Andreas Wolf, Richael Young

Members Absent : Mike Claire, Fauzi Hamadeh

Review Meeting Agenda: Changed lead on item 4, Balanced Budget Framework to Susan Estes and Rick Ambrose.

Review Meeting Summary: No changes were made.

PIV Update
Diana Bennett explained that the PIV reports will be presented to the Committee on Instruction on 12/11. This will be followed by a special meeting of Governing Council on 12/16 during which the reports will be presented, reviewed and acted upon. The programs undergoing the PIV process are German, library studies, media group, welding, drafting and manufacturing technologies.

Balance Budget Framework
Susan Estes introduced Rick Ambrose, the chair of the Budget Planning Committee (BPC), to explain the various budget contingency plans ranging from 3-10%. None of the plans have been implemented as we are waiting for the state budget stalemate to be resolved. One action that has been undertaken is the elimination of class sections with fewer than 20 students. Despite this cut, enrollment for spring continues to grow and CSM's load is up (which means there are fuller classes) which is beneficial for CSM's budget.

Rick presented the recommendations from the BPC and explained that the framework was developed as way of balancing the budget. It was based on a directive from the district office that we develop four possible budget reduction scenarios for midyear cuts: 3%, 5%, 7% and 10%. He explained each item in the list of reductions: 4000 and 5000 budget accounts (50% cuts were in non instructional areas and 30% in instructional areas); six areas of reassigned time; faculty release time; student assistant and temporary classified employees; ITS; hiring freeze on a nursing faculty position; evening supervision, and shifting Fund 1 salary to Fund 3. The reductions were developed through a careful and thoughtful process that examined the college in a global way. In cutting the sections with fewer than 20 enrollments, instructional deans did so while preserving the core and gateway courses and courses essential to the transfer program. Council was reminded that BPC developed a framework that would minimize the impact on the instructional program. Rick thanked the members of the BPC for its hard work over the course of the semester. The contingency plans recommendation was accepted by a consensus of Council; it will be forwarded to the college president.

Next Council Meeting
Susan told Council that another special meeting would need to take place in early January to discuss and act on a set of guiding principles for the budget. Council members agreed to meet on January 7 at 12 noon.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of December 3, 2008

Members Present: Jeremy Ball, Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Fauzi Hamadeh, Jennifer Hughes, Kathy McEachron, Shawn McGriff, Roger Nishimoto, Eileen O'Brien, Robert Schwartz, Annie Theodos . Andreas Wolf, Richael Young

Review Meeting Agenda: Changed Balanced Budget Framework to Budget Update and made it an information item. Postponed the item, Committee Structure, to a later meeting.

Review Meeting Summary: No changes were made.

Basic Skills Coordinator Position – this item is still under discussion with the Budget Planning Committee and will be considered as part of the balanced budget framework.

Budget Update
Mike Claire reported that the Budget Planning Committee has been meeting regularly and that there have been several email messages about the budget sent to all CSM employees. He explained that there are four budget reduction scenarios that will be developed to deal with mid- year cuts. The committee is looking at areas where funds have not yet been spent or committed. The three college presidents are sharing information and that budget reduction strategies will be similar among the colleges. Since its likely we won't know the extent of the mid-year cuts until January, we need a plan in place that can be enacted quickly. The committee is looking at adjunct faculty, full time faculty overload, supplies, student assistants and classified overtime as possible areas of budget reduction. He stressed that at this time, the goal is to minimize the impact on the classroom as much as possible. The district is also going to implement early retirement incentives and managed hiring may also be used. The committee will meet on 12/8 to finalize a Balanced Budget Framework; College Council will need to hold a special meeting to review and act on the framework.

In related business, Susan Estes presented Guidelines for Cancelling Sections recommended by the Budget Planning Committee on 11/24 which is consistent with District Rules and Regulations on Small Class Size, (6.08); it has been a long standing operating procedure, although it had not been in writing, and it hasn't been uniformly implemented The guidelines call for sections with fewer than 20 students to be cancelled and when possible, merged with another section. She indicated that in order to meet a portion of the 3% reduction, the college can no longer support small classes and that she has asked the deans to begin canceling under enrolled sections, according to the policy, beginning tomorrow. She explained that affected students will receive a letter with options, tailored to their needs. After a minor modification was made, College Council approved forwarding the recommendation on to the college president.

Announcements

**The college's Holiday Reception and Scholarship Auction will be held on 12/11; Jennifer Hughes expressed hope that funds raised will either match or exceed last year's proceeds of $2,000.

** Sam Trans will be raising its bus fare rates which will impact many of our students that rely on this mode of transportation.

_____________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of November 19, 2008

Members Present: Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Jennifer Hughes, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Annie Theodos , Richael Young

Members Absent: Jeremy Ball, Fauzi Hamadeh, Huy Tran, Andreas Wolf

Review Meeting Agenda: No changes were made.

Review Meeting Summary: No changes were made.

Basic Skills Coordinator Position:

Jennifer Hughes asked if members had any feedback from constituents about the position. Both the Student Senate and Academic Senate supported the position; the classified group did not receive any response. She said that this information would be passed on to the Budget Planning Committee at its Nov. 24 meeting. Although the committee already authorized nine FLCs of reassigned time to support the position, it might want to reconsider its request.

Budget Report

Virgil Stanford reported that most of the $4 million from the general fund that was invested in Lehmann Brothers will be recouped from a variety of sources (backfill left from summer, one-time funds and not contributing to the post retirement fund this year). The remaining investment was bond money and the district may be able to recover some of the funds eventually. The state budget shortfall of $11 billion represents a much greater problem. Currently there is a budget stalemate in the legislature. Our district is looking at a potential midyear cut of $6.6 million which translates to $1.5-.16 million for CSM. The state is projecting a $26-27 billion shortfall for 09-10. He reported that is some possible good news in that we may become a basic aid district if the $6 million cut occurs and the state doesn't take property tax dollars. If this scenario plays out, it could protect us from further cuts in the future and change our appropriation to rely on a more predictable revenue source.

Institutional Planning-Level Committees

Mike Claire explained that the new strategic plan, EMP and program review model comprise a foundation that will provide direction to the college. The resources and the associated committees (Budget Planning, Technology, Facilities, Human Resources and Enrollment Management) need a structure and goals that support planning. He also explained that the chairs of the five committees will also serve on the Institutional Planning Committee. The initial step that needs to be accomplished very soon is to populate the committees, establish a mission and list of tasks for each, using the college's planning documents as resources. Most committees will have five members, but there can be exceptions, as with the Budget Planning Committee. College Council charged Mike with taking the lead in drafting mission statements and the task lists. He will bring the draft to Council for its review and approval.

Prepared by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of November 5, 2008

Members Present: Jeremy Ball, Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Fauzi Hamadeh, Jennifer Hughes, Kathy McEachron, Roger Nishimoto, Annie Theodos , Huy Tran.

Members Absent: Eileen O'Brien, Andreas Wolf, Richael Young

Review Meeting Agenda: Changed lead on Item 4, College Council Agenda, to Susan Estes and Valerie
Anderson. Removed “discussion” under Item 5, Basic Skills Coordinator Position.

Review Meeting Summary: Corrected “CSM Committee Structure” to add that Diana Bennett agreed to serve as co-chair.

Report on Smoking Policy

Jennifer Hughes reported to Council on the feedback she and others have received about the revised smoking policy that was implemented a year ago. Due to construction, some of the nine original smoking zones had to be relocated and these changes are reflected in the college map on the web site. She reported there are ongoing concerns regarding enforcement, especially in areas near Drip Coffee, the corridor that runs from Bldgs. 14, 16 and 18, near Bldg. 27 and cosmetology. Additional signage has been posted and security officers are deployed when called to issue warnings. Taking disciplinary action is challenging since repeat offenders have been difficult to identify. Council suggested the task force reconvene to consider making further changes in the policy which might include increasing enforcement, limiting smoking to parking lots and providing additional signage.

College Council Assessment

Susan Estes reported that the committee met and is continuing to review and update College Council's bylaws. When this process is completed, the original document and revisions will be presented to Council; members will be asked to share the documents with their constituencies and return to Council with the feedback they receive.

Basic Skills Coordinator Position

Jennifer provided some background about the Basic Skills Initiative (BSI) Committee and introduced James Carranza, co-chair of the committee. The committee is recommending that a BSI coordinator position be funded, using reassigned time with 40% of the funding from the BSI grant and 60% from the college's general fund, to pay for a substitute. James referred Council members to the BSI website which has the matrix of all proposed activities and is the basis on which the committee determined the need for a coordinator position. The committee will send out a request for applications and is looking at different options that include one position (100%) or three positions (1-60% and 2 – 20%, one from student services and one from instruction). Council suggested that the co-chairs discuss the position and process with Management Council, CSEA and the Associated Students. Mike thanked James and Danita Scott (the other co-chair) for their work on this committee.

College Budget Forum

Diana Bennett reported that she heard Kathy Blackwood speak about the budget from the district perspective at a recent District Shared Governance Committee meeting. She felt that the campus could benefit from hearing a similar presentation and suggested that the college hold a campus wide budget meeting. Council agreed it would be a good idea. Mike announced that such a presentation has been scheduled for Monday, November 17 at 1:15 and it will be followed by a college budget planning workshop at 2:15pm.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of October 1, 2008

Members Present: Jeremy Ball, Diana Bennett, Mike Claire, Susan Estes, Maria Gershenovich, Fauzi Hamadeh, Jennifer Hughes, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Annie Theodos , Andreas Wolf, Richael Young

Review Meeting Agenda
Changed lead in item 3, Budget Committee Report to Mike Claire and changed item 5, Accreditation Update to an information item.

Review Meeting Summary
No changes were made.

Budget Review Committee
Mike Claire reported that the state budget has finally been approved and we can anticipate a tough financial year ahead. He encouraged Council to view the PowerPoint budget presentation that was made at the Board meeting and posted on the district website. The Budget Review Committee will meet again on Monday, 10/6, and among items to be discussed will be a change in procedures for the committee. The group will select a chair, it will be modeled after other campus shared governance committees and activities will include forecasting expenses for the next year and discussing how to engage the campus in budget discussions.

Revised Work Plan
Jennifer Hughes presented the latest draft of the Work Plan which includes changes that were proposed at the previous College Council meeting. She pointed out that in the narrative on the first page, the connection between the division work plans and program review has been strengthened. An updated version of the planning calendar was also distributed and a few minor changes were suggested. By a show of consensus, Council gave its approval to these documents.

Accreditation Update
Susan Estes reported that the Board approved the Follow Up Report at its meeting on 9/24. The report is now ready to be printed. The EMP is in the proofreading stage. She indicated that the college has completed addressing the accreditation recommendations due on 10/15/2008.

CSM Committee Structure
Mike distributed a list of institutional committees for 07-08 and explained that the list needs to be reviewed to determine which committees are inactive, missing or no longer relevant. Standing shared governance committees should have a mission statement, goals, an assessment mechanism, terms of service and a reporting structure. He proposed that a task force of College Council be formed to undertake this review. Jeremy, Andreas, Fauzi, Diana and Jennifer volunteered to serve.

SLOs & Assessment
Jeremy Ball described the college's model for SLOs and assessment. He shared documents from the 9/12 Assessment Committee meeting which shows the college has made significant progress over the past two years. He explained the four levels of SLOs as general education, program, course and instructional support and student support services; and the five stages of SLO development.

College Communication
Mike expressed the need for the college to enhance its internal communication and reminded Council that the college adopted a new institutional goal on communication. To address this goal, in part, he is planning to create a task force to assess current communication practices and make recommendations for a comprehensive redesign. He will work with the constituent groups to identify faculty, staff and students to serve on this committee, which will include those with communication expertise.

Announcements

** The football team is currently 3 rd in No. Calif. , 6 th in the state and 17 th in the nation.

** The Autumn Job Faire will be held on 10/15

** 20 alumni football players returned to CSM last week for the first annual alumni football game.

_________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of October 1, 2008

Review Meeting Agenda: Changed lead in item 3, Budget Committee Report to Mike Claire and changed item 5, Accreditation Update to an information item.

Review Meeting Summary: No changes were made.

Announcements :

** The football team is currently 3 rd in No. Calif. , 6 th in the state and 17 th in the nation.

** The Autumn Job Faire will be held on 10/15

** 20 alumni football players returned to CSM last week for the first annual alumni football game.

__________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of September 17, 2008

Members Absent: Shawn McGriff, Robert Schwartz, Richael Young

Review Meeting Agenda
No changes were made.

Review Meeting Summary of 9/3
No changes were made.

Accreditation Follow up Report
Susan Estes told Council that she presented an oral report of the Accreditation Follow Up Report to the Board on 9/10. Jeremy Ball, Diana Bennett and Jennifer Hughes also presented information about specific parts of the report. It has since been reformatted and posted on the college website. She announced that the follow up visit will take place on 11/3 and will be conducted by two members from last year's team: Marie Smith and Andreea Serban. They plan to meet with the Accreditation Oversight Committee, College Council and representatives of committees that have been instrumental in addressing the recommendations for the 2008 Follow Up Report. The final version of the report will be formally submitted to the Board for its approval at the 9/24 meeting. Mike Claire thanked Susan for the leadership she has provided to this extensive effort.

EMP Update
Jennifer Hughes reported that the EMP has been posted on the website and that the college community had opportunities for feedback through an online survey and a college forum that held on 9/4. An overview of the plan, its contents and how it was developed was presented to the Board on 9/10. She reminded Council that the EMP is an evolving document and there are still some elements of the plan that need to be written, including an executive summary and a staffing plan.

Division Plan (Annual Work Plan)
Andreas Wolf and Jennifer presented a draft of the division work plan and explained how it fits in with other planning documents: EMP, Strategic Plan and Program Review. They described that divisions will review the college goals and objectives and determine which they can address by developing action steps. Once all work plans have been submitted, they will be combined into annual college work plans for instruction, student services and institutional support. It was also reported that the planning calendar will soon have electronic links to describe each activity. It was suggested that the work plan also be electronically supported in this way.

Program Review
Diana Bennett informed Council that the three-year rotation cycle for the comprehensive program review process has been developed. While one-third of the programs undergo the full review, the remaining programs will have an annual short version due in October which focuses on faculty and equipment requests. She also reported that in creating the rotation, programs have been placed into 15 clusters so to encourage effective dialogue among related disciplines. Mike complimented the Senate for providing the leadership in this area.

College Council Goals
Valerie Anderson explained that establishing annual College Council goals and an identifying a method of assessment was preliminarily discussed in May 2008 and resulted in an ad hoc committee which met in summer to begin the process. This group began its work by reviewing College Council by-laws which were written in 1993; it was determined that the document needed to be updated. The group will reconvene to complete this task, draft goals and discuss assessment, all of which would be presented to Council for discussion and approval. Jennifer, Susan, Jeremy, Fauzi and Val are on the committee, additional volunteers were requested and Kathy McEachron indicated she will participate if her schedule permits. Val also distributed a report of last year's College Council activity.

College Hour
Roger Nishimoto explained that the Student Senate is discussing the reinstatement of College Hour which would allow students to attend academic events and activities. He presented the pros and cons of offering College Hour on Tuesdays and Thursdays from 12-1pm. Members raised concerns that scheduling fewer classes to accommodate College Hour could have an adverse affect on enrollment. Suggestions were offered, including the possibility that College Hour occur during flex days or on Fridays if the college made the change to a compressed calendar. Council formed a sub group to review options and data. Roger, Andreas and Maria volunteered to work on the issue; a faculty member needs to participate in the discussions.

Announcements:

** Football Alumni Day will be held on 9/27

** The student email project will go live on 10/20.

** ASCSM will sponsor Oktoberfest activities on 9/29-10/2

Submitted by Valerie Anderson

_________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of Sept. 3, 2008

Review Meeting Agenda: Added two items: Community College Survey of Student Engagement (Ball) and Proposed Process for Evaluating Delineation of Functions (Wolf)

Review Meeting Summary of Aug. 20, 2008 : No changes were made.

Orientation to College Council
Susan Estes provided background information about the history of shared governance in California community colleges and how CSM went about implementing the process in 1993. She explained that College Council works in an oversight capacity charged with ensuring that shared governance operates appropriately and that the recommendations that go to the college president have been subject to review and input from the four constituency groups. Jennifer Hughes described how College Council conducts its business, ground rules governing the meetings, the role of the facilitator and the participatory nature of the group. She explained that Council follows a consensus model, based on cooperation, inclusiveness and trust. Mike Claire discussed how President's Council, which includes President's Cabinet and a number of others that report to him, supports the college's decision making process. He delineated the roles of the two councils and reiterated that College Council has a well-defined role in shared governance.

Planning Documents
A draft of the Educational Master Plan (EMP) was distributed. Jennifer indicated that there would be opportunity for input; it would be posted on the internal website and there will be an all-college meeting on 9/4 to seek comment and input by the deadline of 9/12. Council members were encouraged to share the plan with constituency groups. She provided an overview of the contents of the plan and asked Council to pay close attention to the planning assumptions as they will form the basis for important future discussions. She reminded Council that one of the accreditation recommendations is to complete the EMP by the October 15 deadline. Although its development has been an accelerated process, the draft is open for discussion, and after revisions and additional information has been included and analyzed, a second version will be produced and presented to the Board on 9/15. A final report will be produced after the board has had an opportunity for comments.

Regarding the division work plans, Andreas reported that they are not ready for review but would be brought to the 9/17 meeting. He reminded Council that division work plans are the outgrowth of the strategic plan and that each division will develop an annual plan and identify action items that address the strategic plan.

Susan presented a draft of the follow up report that addresses the accreditation recommendations due the commission by October 15. She encouraged council members to share this draft with their respective constituents but emphasized that it was not ready for public release. She reviewed key elements of the document and went over the timeline that was established in order to meet the Oct. 15 deadline. She requested that comments be sent directly to her. It was pointed out that the report not only includes how the college is addressing the four recommendations that need to be reported on in the 2008 follow up report but also reports on progress of two additional recommendations that are to be included in the October 2009 follow up report.

Strategic Objectives, 06-08 – Final Report
Jennifer Hughes distributed copies of “Key Accomplishments, Strategic Objectives, 2006-08” which is the final report on the college's former strategic plan. While there will continue to be annual report, she indicated that it would be the last time we would be using this model as we transition to the new planning process. Members were encouraged to share this document with their constituent groups.

Community College Survey of Student Engagement
Jeremy Ball presented information about Community College Survey of Student Engagement (CCSSE), an organization that assists community colleges assess their educational practices so they can improve student outcomes. The Assessment Committee is recommending that the college become a member of CCSSE. CCSSE provides important benchmarks in a number of critical areas and the feedback we would receive from the survey would assist our assessment of GE SLOs and provide a window on how the college is faring in many areas. The data would also address accreditation needs in the area of SLOs and assessment.

Proposed Process for Evaluating Delineation of Functions
Andreas presented a document, “Proposed Process for Evaluating Delineation,” drafted by a district accreditation committee in response to an ACCJC policy directive. It recommends that the colleges and district review the Delineation of Functions Agreement every three years and that a committee be established to coordinate the districtwide delineation of function review efforts. It also recommends a process be adopted by College Council and District Shared Governance Council that includes a timeline for the process. College Council reviewed the draft and by consensus, gave its approval.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of April 2, 2008

Members Present: Mike Claire, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Daniel Keller, Bev Madden, Kathy McEachron, Roger Nishimoto, Alex Quintana, Annie Theodos , Andreas Wolf

Members Absent: Diana Bennett, Tom Diskin, Eileen O'Brien, Matt Kaidor, Richael Young

Review Meeting Agenda:
Changed the lead on item 3, Budget Subcommittee Update to Mike Claire

Review of the Meeting Summary of 3/5
No changes were made.

Budget Subcommittee Update
Mike Claire reported that the committee held an important discussion on the Program Viability Process (PIV). He explained that PIV is an opportunity for a program to review itself and for the development of creative solutions for program to better meet current needs. PIV is triggered by concerns which often result from program review. There are currently eight programs undergoing this process. It is anticipated that each year a different group of programs will undergo the PIV process.

Mike also reported that an all college meeting, called the 5 th Week Forum, was held on March 31to discuss the college budget.

Response to Accreditation Recommendations
Susan reported that an Accreditation Oversight Committee has been formed and has met several times to work on the recommendations. A work plan has been developed for addressing the recommendation with “leads' assigned to each action item. Work is underway on the development of the master plan, in conjunction with Maas Companies, Inc.; Jeremy Ball is providing leadership as coordinator of SLOs and is working on SLOs for courses, programs, certificates, degrees and at the institutional levels; the program review document is being revised to include data on student completion and retention rates; the research, development and planning office is creating an assessment tool for evaluating the effectiveness of online courses; the college is working on filing a substantive change report with the Commission for programs with 50% or more offerings or potential offerings that are online; and work is underway to complete a comprehensive evaluation of learning support services.

Educational Master Plan
Andreas reported that the college has contracted with a consulting group, MAAS Companies, Inc. to assist the Educational Master Plan Committee in formalizing an educational master plan. A subgroup of the committee has met with the consultants. It was decided that MAAS will work on the environmental scan while John Sewart will develop the prospectus for the internal scan. From this data, a set of planning assumptions will be drafted and work will begin on developing a planning cycle.

CIP Update
Mike explained that the date to vacate Buildings 5/6 has been moved up to mid May so that the remainder of the contained asbestos can be removed prior to McCarthy taking possession of the building on June 1. Staff currently located in 5/6 will begin moving the first week of May. He expressed the need for everyone to be flexible during this interim period. As of June 1, construction zones will be fenced off and there will be major changes in the parking lots. Building 5N planning is proceeding well and there have been a number of meetings about 10N. Since Building 5 will be out of commission, Jennifer reported that the commencement reception will be relocated, although the new location has yet to be finalized.

Marketing Summary
Bev Madden presented an overview of key accomplishments of the Marketing & PR Department over the past year. She demonstrated how requests for projects can be submitted online; reported on various new advertising avenues including Google, My Space/Facebook; described the department's web services, graphic services, community outreach; and reported on projects completed and currently underway.

Next Agenda
Council agreed that in lieu of a regular meeting on April 16, an all-college meeting will be held to address construction projects and educational master planning. The date of the next regular meeting is May 7.

Announcements

** The starting time for commencement has been changed to 6:30 pm.
** Student Government elections are coming up and students interested in holding office should be referred to the Student Activities Office

**The students will be sponsoring two upcoming events: Spring Fling, the week of May 5-8 and a talent Show on May 16.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of March 5, 2008

Members Present: Diana Bennett, Mike Claire, Tom Diskin, Susan Estes, Jennifer Hughes, Matt Kaidor, Daniel Keller, Bev Madden , Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Annie Theodos , Andreas Wolf . Members Absent: Fauzi Hamadeh, Richael Young

Review Meeting Agenda:
Moved Report on Student Activities to item #4 and named Susan Estes as lead to present the Progress Report on Strategic Objectives.

Review of the Meeting Summary of 2/20
The item on Educational Master Plan was postponed to the 4/2 meeting.

Construction Planning
Mike reported the design build process is progressing for Buildings 5N and 10N. Renovation is moving forward on Buildings 14, 2 and 4. Currently, work is underway to identify and prepare swing space for the employees that will be moving from Building 5; Mike will provide more information on this topic in the next issue of eNews. There will be a good deal of construction activity on campus this summer with the demolition of 5/6 and the beginning of construction on 5N. He indicated there may be a need to scale back some programs while construction is occurring but that it will be done without any detriment to the programs.

Budget Subcommittee Update
Virgil Stanford reported that the state's $40 million midyear budget cuts to education have been resolved internally and the community college system has not been directly impacted. The state's original projection for property taxes by county offices was inaccurate and may reduce community college appropriations for the current year by an estimated 1-2%. The Budget Subcommittee has spent extensive time discussing the replacement of two existing vacant classified positions: a program services coordinator (recruiter) and a web coordinator. Both positions are critical to fostering enrollment and therefore, were approved by the committee. The group is also looking at the Program Improvement and Viability Process as one of many factors to be considered to mitigate a difficult budget situation in the upcoming years.

Progress Report on College Strategic Objectives and Action Steps
This report was distributed at the previous meeting and Susan had asked members to review it and bring questions to this meeting; a number of questions were posed. She reminded the group that a final report would be prepared at the end of the academic year.

Announcements
**A mosaic created by Jude Pittman's mosaic class has been mounted in the lobby of the Administration Building .

**The summer schedule is available and the fall schedule will be online on 4/14 and will be available on campus on 4/19/

**Connect to College for high school students and parents will be held on 4/9.

** An open forum to allow for dialogue about last week's incident will be held on 3/6 in the Choral Room.

**The President's Lecture Series will host author Adrienne Rich on 3/13.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of February 20, 2008

Members Present: Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Annie Theodos , Andreas Wolf, Richael Young

Members Absent: Mike Claire, Tom Diskin, Daniel Keller, Bev Madden

Book Rental Program
Tom Bauer, director of auxiliary services for the district, presented an overview of the book rental program that has been implemented districtwide. It began at Canada in 2002 with the Early Childhood Education. Being funded by donations, the program has become a model that is being considered by colleges in California and other states. The criteria for adding books into the program include: a 2-year commitment from faculty to use a text, new editions only, cloth bound covers and texts that are used every semester and are not bundled with components. Students renting books pay 25% of the total cost as opposed to paying 100% for a new book and 75% for a used book. In the past two years, 8,000 students have participated, renting over 500 titles and saving $707,482. He added that he would like to have greater involvement in the program by CSM faculty.

Report on Student Activities
Matt reported that a special election was held in December to gain increased participation in student governance. At the beginning of the spring semester, the Senate held a joint-retreat with Skyline. This week, students are holding club days to get more students involved in club activities. The Senate is working on its goals for the semester and many members are participating on college and district committees. He added that students are very pleased with their new advisor.

Acceptance of Recommendation of Lottery Fund Allocations
Susan presented a recommendation for the allocation of $40,000 in carry-over lottery funds for the purchase of instructional materials (books, tapes, DVD, films, and other allowable items for student use in the classroom). She explained that allocation followed the same shared governance process that is used for determining the instructional equipment allocations and faculty positions. Council accepted the recommendation based on the shared governance process; the recommendation will be forwarded to the president for final approval.

Strategic Planning Committee Update
Valerie reported that the committee received an update about the work being conducted by the Educational Master Planning (EMP) Committee which included a draft of a planning template. The committee also discussed its role in the changing planning process and how it should interact with the EMP Committee. This will continue to be discussed at the next meeting. Jennifer presented copies of the current year's Strategic Objectives and reminded the group that we are continuing to work on the action steps for 2007-08.

Progress Report on Strategic Objectives & Action Steps
Susan distributed copies of the progress report on Strategic Objectives & Action Steps for 2007-08. She described the shared governance process that is followed in the development of the document up through its approval by College Council. She requested that members review the report and be prepared to discuss it at the March 5 meeting.

Announcements
There were no announcements.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of February 6, 2008

Members Present: Jeremy Ball, Mike Claire, Tom Diskin, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Daniel Keller, Bev Madden, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Annie Theodos , Andreas Wolf

Members Absent:

Review Meeting Agenda
Moved Accreditation Recommendations to item #3 and Educational Master Plan to item #4; the lead on Budget Subcommittee Report was changed to Mike Claire in Virgil's absence.

Review of the Meeting Summary of 11/7
Matt Kaidor's name was deleted from the Members Present.

Accreditation Recommendations
Mike Claire reported that the college received the official letter from the AACJC and indicated that CSM has been placed on warning status. The college maintains its accreditation during this period; however, this action will accelerate the college's timeline for responding to the accreditation recommendations. Following today's meeting, Mike will send an all-CSM email informing the college community about the commission's action and accompanying recommendations. Susan Estes, the college's accreditation liaison officer, reviewed the self study process and indicated that as part of the process, we identified our own set of recommendations for improvement, many of which were among the visiting team's recommendations. She summarized the recommendations that we need to address for the next accreditation cycle, some of which are currently underway and others that need to be formalized or expedited. The college is required to file a first progress report in October 2008 and will have a visit by commission representatives at that time. A second progress report will be due in October 2009. The report will be made available on the college website: www.collegeofsanmateo.edu/accred_rec

Educational Master Plan Update
Andreas Wolf, co-chair of the Educational Master Plan (EMP) committee reported on the progress to date. The committee has created and is using a SharePoint site to compile supporting documentation while developing the plan. It is in the process of fact-finding and exploring other community colleges' EMPs. Based on this information being collected and reviewed, the committee is developing a template with various elements from other plans that best meet the needs of the CSM community and one which creates a flow and feeds into other plans.

Construction Planning Update
Mike reported that the executive facilities committee has been formed to create a transparent process with regard to campus wide facilities issues; it consists of Cabinet members, the Academic Senate president, a student and a classified employee. The role of this group is to make decisions of a global nature. It will be the role of the end user groups to make decisions for specific work and learning areas. End user meetings are currently underway for Buildings 10N and 6N. Construction will begin in June for both new buildings. Phase 1 of Building 16's renovation has been completed; phase 2 will include an elevator, remodeled restrooms and lobby. Buildings 2, 4 and 14 are current shutdown for facelift improvements.

Budget Subcommittee
Mike reported that the governor's preliminary budget calls for significant reductions across-the-board, including all segments of education. We will continue to monitor news about the state budget as it becomes public. The good news for CSM is that we did not have to reduce any sections this year which allows the college to put resources in areas of student needs and resulted in a slight increase in total teaching FTE. Mike reminded Council that the district transferred $1 million to CSM to balance the current year's college budget. At the budget subcommittee meeting, the group discussed two recommendations from Cabinet to redirect resources resulting from three vacant classified positions to two positions that could boost enrollment: web site designer and recruiter. These positions are currently funded by FTES growth funds and this change will make them permanent full time positions. Mike will be sending an email about the state of the college budget very soon.

Announcements
**A flyer was distributed about the Work, Intern, Network Internship Program sponsored by the Career Development Center.

**The new smoking designated areas are in effect and smokers are cooperating with the change.

Submitted by V. Anderson

________________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of December 5, 2007

Members Present: Jeremy Ball, Mike Claire, Andrew Collins, Susan Estes, Jennifer Hughes, Matt Kaidor, Bev Madden, Kathy McEachron, Roger Nishimoto, Eileen O'Brien, Alex Quintana, Andreas Wolf

Members Absent: Tom Diskin, Fauzi Hamadeh, Matt Kaidor, Daniel Keller, Annie Theodos

Review Meeting Agenda:
No changes were made.

Review of the Meeting Summary of 11/7
Susan asked for a rewrite of the item, Faculty Position Requests. The summary will be revised to reflect the change.

Update on SLOs
Sandra Comerford presented an update on the progress made on assessment of department, course and college level SLOs. Upcoming activities for spring 2008 include: a districtwide workshop on technical tools to assess outcomes held at CSM on 2/29, a survey of students to identify achieved outcomes; and a SoTL –sponsored SLO presentation for CSM faculty. The accreditation recommendation linking SLOs assessment to faculty evaluation is a “hot button” issue which is being discussed with the Senate and the AFT. Sandra also reported that program reviews were submitted by all student service units (last June) and all but one instructional program (the exception was real estate which consisted solely of part-time faculty).

Instructional Equipment Allocations
Susan Estes explained that the college received a total of $161,744.00 in instructional equipment funds for 2007-08 (104,253.00 ongoing funds and $57,491 in one-time funds). She described the shared governance process that was followed to allocated funds to 13 programs; $149,540.00 was allocated leaving a balance of $12,204 as a reserve for emergencies and long-term technology needs. College Council approved the process that was followed; the recommendation will be forwarded to the president for approval.

Design Build Projects
Mike reported that the process is getting into another layer of detail as user groups are being formed and meetings with the McCarthy representatives will begin in December and run through February. While College Council remains the overall oversight and shared governance body for the process, it was proposed that a CIP2 Executive Committee be formed to provide greater transparency and a more global perspective. The committee would include Cabinet members and a representative from each constituency group, approved by the Academic Senate, Student Senate and CSEA, which would meet monthly with the construction groups. Council approved the formation of this committee by consensus.

Update on Implementation of Designated Smoking Areas
Jennifer explained that based on information provided by Diane Martinez , the subcommittee has selected a bench design to purchase for the designated areas. It is also refining the signage that will be posted in each area. Both of these items will be in place for spring 08. The next task is to review the communications plan which will include the website, catalog, schedule, maps w/designated areas. To evaluate the overall plan, the subcommittee discussed conducting a survey at the end of the semester.

Announcements
**The Associated Students will be holding a special election to fill vacant senate seats.

**A new coordinator of student activities has been selected and will begin in January.

**The next Movie Night is scheduled for 12/7 featuring the film, Little Miss Sunshine .

**The college received an award of merit from California Construction Magazine for the Science Building and Planetarium.

Submitted by V. Anderson

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Corrected Version

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of November 21, 2007

Members Present: Jeremy Ball, Mike Claire, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Bev Madden, Kathy McEachron, Olena Mykhaylichenko, Roger Nishimoto, Annie Theodos

Members Absent: Tom Diskin, Daniel Keller, Eileen O'Brien and Andreas Wolf

Others in Attendance: Andrew Collins and Alex Quintana (both students)

Review Meeting Agenda:
An item was added to discuss facilities, per a request by Mike Claire.

Review of the Meeting Summary of 11/7
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported that the State was facing a possible $2 billion deficit this year due, in part, to a shortfall in property taxes. This could have a one to two percent impact on community college funding. In light of this development, Prop 92, the community college initiative, may be tough to pass. At its last meeting, the budget subcommittee approved the hiring of three faculty members for the 2008-09 academic year. It also explored various ways to handle the $600,000 deficit CSM is facing this year.

Student Garden
Student Mike Shanahan proposed creating a student garden in the quad between Buildings 5 and 8. He said that the goals would be for it to be low maintenance, add color and beauty to the campus, along with school spirit. He sees it bringing college departments (horticulture and art) together with various clubs, while giving students a sense of ownership in CSM. The garden would be partly maintained by students and funding sources would be explored. Mike Claire advised that the idea of a student garden and its location be presented as part of the Capital Improvement Program (CIP) planning and that the development and maintenance of the garden would require consultation with AFSCME. Council agreed, while suggesting that alternate locations, that won't be impacted by CIP construction, be explored.

Instructional Program Review
Susan Estes reported that all instructional departments except one completed fall 2006 program reviews. The compilation of the reviews is an “invaluable” planning document and a source of requests (equipment, material and staffing) that need budgetary approval. Student services units also undergo program reviews which will be completed at the end of the year.

Faculty Positions Requests (reflects corrections made at 12/5/07 meeting)
Susan Estes explained that the Budget Subcommittee recommended that three full-time faculty positions be filled for the 2008-2009 academic year. She then explained that a shared governance process is followed to identify the specific positions to be filled. The process begins with requests from departments, which are then prioritized at the division level. The instructional deans and the Director of the Library bring forth the requests to the instructional administrators' meeting, where the instructional administrators, in consultation with the Academic Senate President and the Dean of Counseling, make a recommendation to Cabinet. This year the instructional administrators recommended the following positions: music (theory), political science, and dental assisting. The Cabinet accepted the recommendations. By consensus, College Council agreed that an appropriate shared governance process for identifying the positions had been followed, and the final recommendation was then forwarded to the College President for approval.

Strategic Planning Update
Jennifer Hughes said that the committee is continuing to collect and synthesize important data. It is reviewing data that is being used now and plans to take fuller advantage of research methodologies used and being developed by CSM's research department. For example, surveys will be conducted asking the campus about what types of information it needs for planning. John Sewart is developing a draft template of a research webpage that could have broad-based campus applications. The committee is mindful of and is being especially responsive to the accreditation recommendation that CSM improve its planning process. Jennifer also said that an Education Master Plan is being developed.

Facilities Update
Mike Claire wanted to remind the Council that it is the oversight body for CIP, with significant decisions coming through it over the next several years. He said that CSM is entering the design process of CIP construction, and in December the Board will approve a contract with the design-build entity and the attendant costs contract.

Announcements
CSM's football team won the Bulldog Bowl, 28-14, on November 17. After the victory, the Bulldogs were ranked 15 th in the nation.

Note: The 12/5 meeting will begin at 2:45 pm to give staff time to return from the CSEA holiday lunch.

_______________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of November 7, 2007

Members Present: Jeremy Ball, Mike Claire, Tom Diskin, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Daniel Keller, Bev Madden, Kathy McEachron, Olena Mykhaylichenko, Roger Nishimoto, Eileen O'Brien, Annie Theodos, Andreas Wolf

Members Absent: Amber Bruce

Review Meeting Agenda: Removed item 5, Book Rental Program. This item will be presented at the 12/5 meeting.

Student Employment Services: Eileen O'Brien, director of the Career Development Center, provided an overview of the services offered by the center, including: the internship program; CSM JobLinks, a web-based job posting program; general and program specific job fairs; and career classes.

Accreditation Visit: Mike Claire gave a summary of the accreditation exit meeting which included comments about the self study, commendations and preliminary recommendations. The recommendations focus on planning, evaluation and assessment; SLOs; distance education; research; sustainability of infrastructure; and the governance structure. The final recommendations will be sent to the college in January. Our next steps will be to begin implementation of the recommendations.

Parking Permits for ASB Leaders : Jennifer Hughes reported that, according to Harry Joel, issuing permits to student leaders is not a violation of district policy. Furthermore, after checking with student leaders at the other two colleges and CSM Security, the issuing of permits would not be problematic. Following further discussion, Council agreed to issue six permits with the following provisions: they would be valid through the end of the Spring 08 semester, at which time, Council would review the policy; the permits would be specially-designated placards to differentiate from faculty and staff permits but allow the students to park in any staff lot on campus and the District Office; and students who are issued the placards must still purchase a student parking permit.

Facilities Update
Mike Claire outlined current and upcoming renovation projects including: the renovation of Building 16 which is scheduled to reopen in time for the beginning of Spring 08; renovation of the lobbies of 14 and 16 into collaborative spaces; and the shutdown of Buildings 14, 2 and 4 beginning in Spring 08 for renovations. Smart classrooms will be in all of these renovated buildings. He also provided an update on the design-build process, reporting that one firm, McCarthy LPA, Kwan Henmi, submitted a proposal, the same firm that constructed the Science Building . McCarthy presented its designs for two new buildings earlier this week at an all-college meeting. The design boards will be on view in the Gallery Room through the end of the month. Mike will send an email to the campus community with information about viewing the designs and the PowerPoint presentation and a survey instrument for providing feedback. He reminded Council that it is the official oversight committee for facilities projects.

Designated Smoking Area Policy : Jennifer reported that she met with the Student Senate about student concerns regarding the designated smoking area policy, and subsequently, the Senate gave approval to the committee to continue moving forward to implement the policy. Currently, Diane Martinez is working on logistical matters to get the sites ready for Spring 2008. Signage is also being addressed. A new classified representative has been named, to replace the previous staff member who resigned. There will be a follow up report to Council at the December meeting.

Announcements: Member of student government will be attending the General Assembly for the California Community Colleges.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of October 3, 2007

Members Present: Jeremy Ball, Mike Claire, Tom Diskin, Susan Estes, Jennifer Hughes, Matt Kaidor, Bev Madden, Kathy McEachron, Olena Mykhaylichenko, Roger Nishimoto, Eileen O'Brien, Annie Theodos, Andreas Wolf

Members Absent: Amber Bruce, Fauzi Hamadeh, Daniel Keller

Review Meeting Agenda: Moved Budget Subcommittee Report to Item #3; tabled the Book Rental Program to the 11/7 meeting.

Budget Subcommittee: Virgil Stanford reported that the state budget which was adopted two months late, included the full 4.35% cola that had been recommended and 2% for growth, although our district is not a beneficiary of growth funds. The state also provided additional funds to offset the reduction in tuition but removed $80 million out of the base for community colleges (after giving the system $80 million the previous year).

Designated Smoking Area Policy: The members shared comments received by constituents that were both pro and con with regard to the designated smoking area policy. The students were not ready to agree to the proposal; Jennifer offered to speak with the Student Senate and clarify issues and discuss concerns with the students. Following much discussion, Council agreed that the subcommittee will continue to move forward by further refining the policy based on the condition that the Student Senate give consent so that it could be implemented in the coming months.

Educational Master Plan: Susan Estes described the charge of the committee; its composition, how the plan will relate to other existing college plans and the themes, issues and areas of concern that the educational master plan will address. She also explained that the plan will reflect a significant body of research. The co-chairs of the committee are Wolf and Jeremy Ball.

Parking Permits for ASB Leaders : the student proposal was discussed at length and included comments and concerns from constituent groups. Since the proposal may not be in compliance with district practices, Jennifer Hughes will discuss the matter with Harry Joel and college security staff. The decision on this issue was tabled until the November 7 meeting.

District Ethical Behavior Policy : Jeremy Ball reported that the district has convened a group to develop an ethical behavior policy. The committee's discussions have led to the realization that each constituency group has a separate set of issues and therefore, each group will articulate its own policy; the policies will be consolidated into one document.

Proposed Calendar Changes : Jeremy Ball reported that the district is revisiting the concept of a compressed calendar. In a compressed calendar, the academic year would begin after Labor Day, provide for a winter interim session, and shorten the duration of each semester to 15 weeks. He also explained that there are a number of benefits with the compressed calendar that other schools have experienced, including increased enrollment. Discussions on this matter will continue.

Submitted by V. Anderson

____________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of Sept.19, 2007

Members Present: Jeremy Ball, Amber Bruce, Mike Claire, Tom Diskin, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Daniel Keller, Bev Madden , Kathy McEachron, Olena Mykhaylichenko, Roger Nishimoto, Annie Theodos, Andreas Wolf

Review Meeting Agenda:
No changes were made

Members Absent:
All members present

Smoking Policy:
Jennifer Hughes, chair of the subcommittee working on issues involved in implementing the change in smoking policy, distributed a proposal on designated smoking areas. She described the background leading up to the proposal, the process the committee followed and its guiding principles. The committee was a shared governance body with representation from all four constituency groups and included smokers and non-smokers.

Initially nine locations for temporary smoking areas were identified, however, after review by facilities staff, two were eliminated due to slope and grade issues, leaving 7 sites. An eighth site near Buildings 2, 3 4 is yet to be determined. She also reviewed the comprehensive communication campaign that will be conducted to assist with implementation. Council members were asked to share this proposal with their constituency groups and bring feedback to the Oct. 3 meeting for a decision.

Accreditation:
Mike Claire explained that on Oct. 23-25, the college will have a visit from an accreditation team consisting of 10 members that will be conducting a peer review of the college. The team members will be well-prepared when they visit CSM as they are currently reviewing our self study and a significant amount of documentation that supports the report. The team will want to meet with members of Council; m meeting day and time will be announced in the coming weeks. He reminded Council that the self study is online and encouraged members to review portions of it, particularly the recommendations that we have established for the college.

Strategic Planning:
Jennifer Hughes reported that an educational master plan committee is being formed with Jeremy Ball and Andreas Wolf serving as co-chairs; the rest of the committee is being finalized. A draft of the plan is scheduled to be completed in March and will be presented to College Council. A strategic marketing plan is being drafted and will be a part of the educational master plan. The district will develop a 6-year strategic planning cycle and will soon form a shared governance committee with representatives from the three colleges. The Strategic Planning Committee is interested in using research for its planning efforts.

Spirit of CSM:
Fauzi distributed a brochure describing the new Spirit of CSM award and reviewed the background and described the process and criteria the committee followed in developing the award. Nominations will be open through March 7; a subcommittee of College Council will review nominations and bring recommendations to the college president and Council in April. Recipients will be announced in time to be included in the scholarship convocation and commencement programs. The award will be in the form of contributions made in the names of the recipients to the SMCCC Foundation to support CSM students; recipients will also have their names added to a special plaque that will be located in the President's Office.

Strategic Objectives:
At the previous meeting, Mike asked Council members to review the leads assigned to each of the action steps and propose additions or corrections to the list. A suggestion was made to add the Budget Subcommittee as a lead to S.O. 6a, “To develop a 2-3 year financial plan based on a set of assumptions.” This suggestion will be incorporated into the document.

Administrative Reorganization:
At the previous meeting, Mike presented the proposed administrative reorganization and asked Council members to consult with constituent groups for feedback. While some members expressed concerns about the changes, he indicated that we would work through a process that would minimize the impact to various affected areas/operations. Council indicated its support for the reorganization by a show of consensus.

Parking Permits for ASCSM
Fauzi distributed a proposal that would grant six employee parking permits to members of CSM's student government and explained the process that would be followed in determining which students receive the permits. He also informed Council that the proposal is basically the same as the one that Council approved last year, but increases the number of permits from five to six. Council members will be asked to make a decision at the next meeting.

Facilities Planning Update:
Mike reminded Council that it is the official oversight group for facilities planning and improvement projects at the college. He explained that there are two major types of construction projects: 1) renovations which include the Building 16 facelift and elevator, Building 18 retrofit, Buildings 14, 2 and 4 renovations, changes made to transform Buildings 10, 11 and 12 into swing space and restroom renovations; and 2) design-build process for new construction. This process is currently in the bidding stage; bids are due by 10/30 and will be made public in early November. Once the design-build team is selected, preliminary designs will be made public and there will be a nine-month planning cycle that will involve the end users.

Announcements:

** The Ice Cream Social/Faculty Service Awards Ceremony will be held on Tuesday, Oct. 2 from 12:30-2pm in the Staff Dining Room.

Submitted by V. Anderson

________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of Sept. 5, 2007

Members Present: Jeremy Ball, Amber Bruce, Mike Claire, Tom Diskin, Susan Estes, Fauzi Hamadeh, Jennifer Hughes, Matt Kaidor, Daniel Keller, Kathy McEachron, Olena Mykhaylichenko, Roger Nishimoto, Annie Theodos, Andreas Wolf

Review Meeting Agenda:
No changes were made

Members Absent: Bev Madden

Subcommittee Membership: Valerie Anderson explained the respective purposes of Budget Subcommittee and Strategic Planning Committee, reviewed the current roster for each and asked if additional members wanted to serve on either committee. Susan Estes and Amber Bruce will serve on the Budget Subcommittee and Olena Mykhaylichenko will serve on the Strategic Planning Committee.

Strategic Objectives : Mike Claire described CSM's Strategic Objectives as a document that guides the work of the college. The objectives are developed/revised every two years and accompanying action steps are created each year and provide the framework for the following academic year. The document is developed by the Strategic Planning Committee with input from College Council. He asked Council to review the leads for each action step and provide feedback at the next meeting regarding changes to this category.

Administrative Reorganization
Mike Claire discussed the proposed administrative reorganization that was announced in an all-campus email on August 24, the rational for the proposal and the next steps in the process. He emphasized that the recommended configuration creates improved balance in the workload among divisions and will better serve the college and community. He has had discussions with faculty and staff from the affected divisions, Academic Senate, AFT and will soon meet with CSEA representatives. This issue will be brought back to Council at the 9/19 meeting for further discussion as a decision agenda item.

Announcements:

** Head Football Coach Larry Owens recently won his 100 th football game for the Bulldogs.

** College officials had a very productive meeting with the accreditation team chair who paid a pre-site visit to CSM.

** The task force working on the smoking policy recommendation will bring its proposal to the next College Council meeting.

Submitted by V. Anderson

___________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of April 18, 2007

Members Present: Linda Avelar, Jeremy Ball, Lilly Cappelli, Mike Claire, Alain Cousin, Tom Diskin, , Matt Kaidor, Chris Knox- Davies, Bev Madden, Annette Perot, Harry Simms, Grace Sonner

Members Absent: Diana Bennett, Fauzi Hamadeh, Jennifer Hughes, Daniel Keller

Review of the Agenda
Moved Item 9, CSM Shines, to the May 2 meeting; added Jeremy Ball as lead on Item 5, Smoking Policy.

Review of the Summary of December 6, 2006
No changes were made.

Action Steps for 2007-08
Council members discussed the input they received from constituents. Suggestions were recorded and a small group of the Strategic Planning Committee will meet to make revisions. A final copy will be presented for approval at the next College Council meeting on May 2.

Smoking Policy
Members reported feedback from their respective constituency groups; students, faculty, staff and administrative groups were in agreement that the policy should be made more restrictive by establishing designated smoking zones. A subgroup of College Council will be convened to draft the new policy, make recommendations for locations of zones and appearance of each area and development of a timeline for implementation, signage and a communication plan. This group will bring its proposal to College Council in the fall. The subcommittee consists of Jennifer Hughes (chair), Lilly Cappelli, Tom Diskin, Matt Kaidor and Diane Martinez (facilities).

Budget Update
Virgil Stanford reported that the Budget Subcommittee is working on ways to address the college's $2.3 million budget deficit for 2007-08. At each meeting, the committee is getting closer to closing the gap.

Health Fee
Virgil Stanford presented a proposal to increase the health fee by $1 to reflect the increase in the Implicit Price Deflator for goods and services (per a memo from the California Community Colleges Chancellor's office giving districts the option of increasing the fee). The proposal would increase the fee from $15 to $16 per semester and from $12 to $13 during summer session. Virgil added that the college provides significant health services to students, and the services are especially important to low-income students. The Associated Student representatives asked for more time to discuss the matter in an upcoming Senate meeting; the item will be placed on the next agenda as an action item.

Plus/.Minus Grading
Jeremy reported that the Faculty Senate recommended implementation of plus and minus grading. Canada has approved this change and Skyline is in discussing it. The matter has also been brought to the Student Senate. The district Faculty Senate will eventually make a final recommendation.

Update on Marketing & Outreach
Mike shared the contents of a memo which he will be sending to participants of the high school summit. In it, he addresses the need for long-range planning through the development of a strategic marketing plan as well as short term goals such as those ideas generated by the high school summit. He also reported that he has been meeting with each of the principals in the SMUHSD.

Announcements:

** EOPS High School Outreach Day had a good turnout and awarded a $1,000 scholarship.

** There are many new students being served by the PEP program.

** CSM student leaders recently attended the Student Senate for CCC General Assembly.

** Math/Science Division is hosting Family Science Day and Astronomy Day this weekend.

Submitted by V. Anderson

______________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of March 21, 2007

Members Present: Linda Avelar, Jeremy Ball, Lilly Cappelli, Mike Claire, Fauzi Hamadeh, Matt Kaidor, Daniel Keller, Bev Madden, Annette Perot, Sebastian Grillo (student substitute)

Members Absent: Diana Bennett, Alain Cousin, Tom Diskin, Chris Knox- Davies, Jennifer Hughes, Harry Simms, Grace Sonner,

Review of the Agenda
No changes were made.

Review of the Summary of December 6, 2006
Removed Michael Barkoff from the list of members present; corrected Accreditation Update to read “second drafts” in the first sentence; under Instructional Program Review Report, the number 65 is incorrect, Linda will follow up with the correct number.

Presentation from Smoke Free San Mateo County Advocates
Tony Arteaga and Alice Guan of Smoke Free San Mateo County presented information about the hazards of second-hand smoke and urged Council to designate smoking areas only in parking lots with enforcement and signage. They reported that their agency has conducted awareness events, public forums and surveys on the topic.

Progress Report on SLOs
Sandra Comerford reported on six areas of progress in the area of SLOs: a memo was sent to all faculty and staff regarding aligning program SKIS with institutional SLOs to determine gaps; E-portfolios and surveys are being pilot tested with the WAC group; the assessment committee is working on SharePoint folders for all programs and student service units to archive work on SLOs; the assessment website has recently been updated; workshops on assessment (surveys and articulation SLOs) have been offered this semester; and a model showing the integration of various layers of SLOs at CSM has been developed (with help from a student).

Facilities Update
Rick Bennett from the district's facilities department provided an overview of the status of CIP2 projects. He explained the design/build process and bridging process that the district is using. There will be three new buildings: new faculty office building, student services/administration and workforce, wellness/aquatics. The district is preparing the documents for three firms to compete through a bidding process for the projects. He also mentioned several renovation projects that will be undertaken in the next several years including the theatre complex, buildings 14, 16, 19, Gymnasium and 20. The timeline for the completion all the projects runs through 2013.

Strategic Planning Committee Report
Linda reported that the committee worked on action steps and made a good deal of progress, however, did not complete the work. Various members and subgroups of the committee are drafting the remaining action steps. The complete draft will be emailed to College Council on Friday, 3/23 providing nearly a month to share it with constituencies. Council members are to bring feedback to the next College Council meeting on 4/18.

Report on High School Summit Meeting
Mike reported that 45 attendees, including a few high school representatives, participated in the high school summit meeting on March 16. Working groups brainstormed ideas which could be implemented immediately to have an impact on fall enrollment. The list was distilled to about 20 action steps. Cabinet will consult with key PR and outreach staff to prioritize the list and discuss a plan of action.

Announcements:

** CSM's baseball team is ranked #1 in the state.

_____________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of March 7, 2007

Members Present: Linda Avelar, Jeremy Ball, Michael Barkoff, Mike Claire , Alain Cousin, Tom Diskin, Jennifer Hughes, Matt Kaidor, Daniel Keller, Bev Madden, Annette Perot, Harry Simms, Grace Sonner

Members Absent: Diana Bennett, Lilly Cappelli , Fauzi Hamadeh, Chris Knox- Davies

Review of the Agenda
No changes were made.

Review of the Summary of December 6, 2006
No changes were made.

Accreditation Update
Sandra Comerford explained that the co-chairs were reviewing the third drafts of the reports which will be returned to the standard chairs for final changes. The final draft will be posted on the accreditation website during the last two weeks of April. The final report will be printed during the summer and posted on the website and available in the library. The team visit has been scheduled for October 22-25. The spring 2007 accreditation newsletter was recently distributed to all employees.

Budget Update
Virgil Stanford gave an overview of the governor's proposed budget which includes a larger percent of Prop 98 funds for community colleges which, unfortunately, doesn't translated into additional funding; a 2% increase for enrollment growth which is not available to our district and a COLA of 4.09% which may decrease in May. CSM will face a projected $2.3 million shortfall next year and needs to grow to offset this deficit. The Budget Subcommittee is working on this issue. He also discussed the district's unfunded liability for retiree benefits and explained that the district is exploring ways to deal with the problem.

Child Care Positions
Louise Piper presented a proposal with three options that has been supported by the Budget Subcommittee for converting two classified, short-term, hourly positions to two classified, permanent, 10-month positions. She presented solid rational for the proposal and indicated that Option 1 was preferred: 1 Full time teacher position and one full-time permanent associate teacher representing an additional cost of $22,440

By consensus, Council recommended Option 1.

Update on Smoking Survey
John Sewart reviewed the survey process and summarized the findings for each of the populations. He reported that 1,326 students and 155 faculty and staff responded to the survey. The next step is for the representatives of the four constituency groups to share the information and discuss options with their colleagues. Each group was asked to be prepared to discuss a recommendation at the April 18 meeting that is both fair and reasonable and creates an environment that is considerate of all.

Instructional Program Review Report
Grace Sonner presented a summary report of the annual program reviews that were undertaken by 65 instructional programs for 06-07. She plans to include a budget link and additional section on “actions taken place” by the end of the semester. She will also give a copy to the facilities department to communicate facilities needs documented in this report. The Senate and others were commended for their hard work in developing the instrument and supporting the annual process.

Strategic Planning Committee Report
Linda reported that the committee reviewed the program review summary report to identify themes that could guide the development of next year's action steps. It also reviewed the board's goals to make sure the college's objectives are aligned with them. Mike discussed the need for the committee to review relevant data and indicated that a research agenda would soon be developed. He also explained that to address enrollment, the college would be developing a strategic marketing plan.

Finally the committee began work drafting action steps. This work will continue at a meeting on 3/9.

University Center
Harry Simms provided a description of the University Center at Canada College , including the degrees and majors that are offered. He suggested if CSM were to offer a similar program, it could boost enrollment. Council discussed the pros and cons of developing center; the need for facilities would be the most significant barrier. Council thanked Harry for the research he did on the topic.

Announcements:

** Get Linked will be held on 3/14

** The Peninsula Symphony holds two concerts this weekend: at SAMPAC and Flint Center , DeAnza College . Masterworks also has concerts at Trinity church in San Carlos .

**Faculty involved in E-Portfolios have had conversations with Congresswoman Boxer's office regarding an appropriation to fund the initiative.

**Approximately 250 people attended the Planetarium ribbon cutting ceremony last month.

** A high school summit meeting is scheduled for 3/16 to focus on actions we can undertake between now and fall to increase enrollment.

___________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of February 7, 2007

Members Present: Linda Avelar, Jeremy Ball, Michael Barkoff, Alain Cousin, Tom Diskin, Jennifer Hughes, Matt Kaidor, Annette Perot, Harry Simms

Members Absent: Diana Bennett, Lilly Cappelli , Mike Claire, Fauzi Hamadeh, Chris Knox- Davies

Review of the Agenda
The budget update was moved to the next meeting. In Mike Claire's absence, Grace Sonner presented the items on instructional equipment allocations and new faculty recommendations.

Review of the Summary of December 6, 2006
Student Parking Proposal was amended to include the word “staff” to specify the type of parking permit.

Strategic Objectives – Progress Report
Council had received an electronic copy of the Strategic Objectives Progress Report for review prior to the meeting. Valerie explained that budget information was being collected about each of the actions steps and that information will be integrated into the final report in May. Published copies of the college's strategic plan were distributed.

Update on Smoking Issues
Linda summarized developments on smoking issues over the course of the past semester, including an amendment to board policy allowing the colleges to develop more restrictive policies. She met with John Sewart to discuss conducting a campus survey on the issue. John presented a draft of a survey which Council discussed. Several suggestions will be incorporated into the survey. Linda and Valerie will draft a cover memo to accompany the survey. Council will have the opportunity to review it prior to its distribution. To ensure that potential changes are considered in facilities master planning, Council will act swiftly on this project. Strategic

Planning Committee Report
In her role as the new chair of the committee, Linda reported that the committee is integrating budget information into the planning process. Also, the committee reviewed the mission statement and concluded that it is still current; the last revision was in 2005 to reflect the work on SLOs and assessment. All three colleges will bring their respective mission statements to the Board for approval in March. The group also reviewed College Council's planning calendar and made suggestions for its revision; it will be posted with other planning documents on the college intranet site. At the next meeting, the group will identify themes from program review summary reports that will inform the development of next year's action steps.

Instructional Equipment Allocations
Grace Sonner distributed a memo explaining the instructional equipment fund allocation recommendations for 06-07. She described the process to determine which programs/divisions receive funds which begins with dialogue at the division level. Deans and academic senate president review and prioritize requests resulting in the recommendations to College Council. She reminded Council that undergoing program review is a criterion for a program to be considered for these funds. The current allocations include: $516,985 from Instructional Equipment for classroom equipment; $295,035 from Lottery Funds for instructional materials and supplies); and $267,089 from Career and Technical Education, one-time funds for occupational education. Council asked for a correction which will be made; based the correction, Council approved the recommendation, by consensus.

New Faculty Recommendations
Grace presented new faculty recommendations (which followed the same criteria and process described for instructional equipment allocations). Four new faculty positions are being recommended for 2007-08: math, English, cosmetology and ethnic studies. These positions are critical to increasing enrollment and FTES. By consensus, Council approved the recommendation.

Announcements:

** The second draft of the accreditation self study is posted on the college's intranet and a hard copy is in the library. Council was reminded to submit comments no later than 2/28.

**At the AACU national conference in New Orleans , CSM was one of three institutions to be recognized for innovative projects; CSM's recognition was for its work in integrative learning and specifically for implementing e-portfolios.

**The Planetarium Ribbon-Cutting ceremony will take place on Friday, Feb. 23, 2:30pm.

**On Feb. 10, CSM Connects will host the annual service and leadership conference.

_____________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

College Council meetings are open to all members of the campus community

Meeting of December 6, 2006

Members Present: Linda Avelar, Jeremy Ball, Michael Barkoff, Diana Bennett, Lilly Cappelli, Mike Claire, Alain Cousin, Tom Diskin, Patricia Griffin, Fauzi Hamadeh, Matt Kaidor, Shirley Kelly, Jan Roecks

Members Absent: Rob Komas, Annette Perot, Harry Simms

Review of the Agenda
The Accreditation Update was moved to item 5; Shirley Kelly, Mike Claire and Pat Griffin conducted the Facilities Update.

Review of the Summary of November 1, 2006
No changes were made.

Facilities Update
Shirley Kelly reported that facilities planning have been moving at an intense pace. Representatives from Steinberg Architects has been listening to staff regarding office space in the new building that will combine student activities, administration, bookstore, café and other services. With this information, they will prepare bridging documents that will be sent to architects and contractors to bid on and develop a design from which we will select. She also reported that there were more than 500 responses to the survey that Steinberg sent out through the research office to capture input about facilities and other physical changes in the campus.

Accreditation Update
Pat Griffin reported that the co-editors met with standard chairs three times during the fall and the chairs would be submitting the second draft of the self study at the end of the fall semester. The co-editors will review the draft for factual information, inconsistencies and to ensure that all parts of the standards are addressed. The draft will be posted online for the college community to review and make comments. The final draft will be prepared and presented to the board at the end of the spring semester. The chair of the visiting team will be announcement in March.

Update on Smoking Issues
Linda Avelar described the steps that Skyline followed prior to changing its policy to further restrict designated smoking areas. She also distributed a survey used by Ohlone College 's Health Center for review; the group felt it had a different focus and wasn't an instrument that we could adapt for our needs . Since CSM is planning for major changes in the design of the campus, staff should address the need for designated zones on campus in discussions with Steinberg Architects. Linda will meet with John Sewart about developing and posting an on-line survey to the college community. Council will continue discussion on this topic when it reconvenes in February.

Student Parking Proposal
Alain Cousin distributed a resolution that the Student Senate endorsed to make parking permits available to members of the student senate that serve on college committees and asked council to support the request. Council discussed the request at length and decided to support the proposal with the stipulations that a) the student group be granted five (5) parking permits; b)it be reviewed in a year; c) that the students would still need to purchase student parking permits; and d) that granting parking permits to students is in compliance with District Rules and Regulations.

Announcements
In her final College Council meeting, Shirley Kelly commended the group for being a successful model of shared governance and voiced her appreciation for the many fine recommendations they made to her as president.

_________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
November 1, 2006

College Council meetings are open to all members of the campus community

Members Present: Linda Avelar, Jeremy Ball, Michael Barkoff, Diana Bennett, Lilly Cappelli, Mike Claire, Alain Cousin, Tom Diskin, Fauzi Hamadeh, Shirley Kelly, Annette Perot, Jan Roecks

Members Absent: Pat Griffin, Rob Komas, Harry Simms

Review of the Agenda
The Accreditation Update was moved to the next meeting agenda.

Review of the Summary of 9/20
Changed “Grading System” in the second sentence to read, “Tom Diskin said that the issue had been widely discussed by the State Academic Senate at its plenary session.”

Budget Update
Virgil Stanford and Kathy Blackwood reported on changes that occurred between the tentative and adopted budget which included: a loss of equalization dollars, an infusion of one time funds and a decrease in growth funds. The net change resulted in an additional $60,751 to CSM's budget. All factors considered, they referred to 06-07 as the best year for California community college funding in a long time and they project that 07-08 will not be as good a budget year. They indicated that CSM needs to grow over the 10,000 FTES threshold.

Update on Smoking Issues
Linda Avelar reported on process that Skyline followed that resulted in a change in the smoking policy on that campus. The Health & Safety Committee led the effort that began with a survey of the campus population. Since a majority of the respondents favored designated smoking areas, the committee identified viable locations. College Council suggested there be open forums and educational speakers before any changes be made. College Council supported the recommendations of the Health & Safety Committee, and on 10/25, the SMCCCD Board of Trustees approved an amendment to District Rules and Regulations that allows the college president, in conjunction with College Council, to enact more restrictive policies.

Linda will get a copy of the survey instrument that Skyline used, review it with Council and ask John Sewart to send a similar instrument, online, to the CSM community. Results will be reviewed and next steps will be determined.

CSM Shines
Fauzi reported that he, Jan and Val met to discuss preliminary plans. Kate Motoyama will serve as a faculty representative; the committee still needs a student representative. Jan contacted the person at Skyline that was involved in the award process and received information that will be useful to our committee. The committee will refer to the college mission and values statements as it develops a statement of purpose and criteria.

Announcements:

** Shirley distributed copies of the newly printed Strategic Plan, 06-08.

** Phi Theta Kappa recently raised $700 which will go for the rental of a storage unit for an upcoming food drive.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
September 20, 2006

College Council meetings are open to all members of the campus community

Members Present: Linda Avelar, Jeremy Ball, Lilly Cappelli , Mike Claire, Alain Cousin, Tom Diskin , Patricia Griffin, Fauzi Hamadeh , Annette Perot, Harry Simms

Members Absent: Nawied Amin, Diana Bennett , Shirley Kelly, Rob Komas , Jan Roecks

Review of the Agenda
Moved Update on Accreditation to #4 on the Agenda.

Review of the Summary of 9/6/06
No changes were made.

Update on Accreditation
Pat Griffin reported that during spring 06, 18 co-chairs of the standards presented progress reports to the editors of the steering committee. First drafts of the standards were submitted in May and reviewed over the summer by the co-editors. The co-editors met with co-chairs in September to provide feedback to assist the standard committees with the writing and editing of the final drafts which are due in December. She also reported that representatives from each standard committee will meet with Sandra Comerford and Valerie Anderson to develop a report on the themes that are addressed in the standards.

Accomplishments, College Goals & Action Steps, 2005-06
Valerie explained that this report included feedback from the “lead” individuals and groups responsible for carrying out action steps. There was still time to make corrections and changes to the document before it becomes final. Mike Claire mentioned that in the 2006-07 Strategic Objectives, budget information will be added to better reflect the link between planning and the college budget.

Science Faculty Request Re: No Smoking Policy
Jeremy reported that District Shared Governance Council has been discussing changes in the district's current smoking policy that would allow each college to implement the policy in a manner that best suits the individual campus. Jeremy distributed information about smoking policies at other colleges. The options vary: 100% smoke-free campus; smoke free with the exception of parking lots; and smoke-free with the exception of designated areas. It was decided that CSM needs to develop a process for obtaining feedback from the college community on this issue. Since Skyline is close to implementing changes, Linda Avelar volunteered to contact Skyline to find out about the process it followed and report to the next Council meeting.

Grading System
Jeremy presented a resolution passed by CSM's Governing Council that proposes the use of plus and minus grades
(except C-) that will be brought to the District Academic Senate for submission to the Board of Trustees. Tom Diskin suggested that the resolution also be brought to the State Academic Senate's plenary session for a vote of the body.

Announcements

** CSM will be the California Community College representative designated to work with the CSU consortium on the topic of e-portfolios.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
September 6 , 2006

College Council meetings are open to all members of the campus community

Members Present: Nawied Amin, Linda Avelar, Jeremy Ball, Diana Bennett, Mike Claire, Alain Cousin, Patricia Griffin, Shirley Kelly, Rob Komas, Deborshi Mondle, Annette Perot, Jan Roecks, Harry Simms

Members Absent: Lilly Cappelli, Tom Diskin, Fauzi Hamadeh

Review of the Agenda
No changes were made.

Subcommittee Membership
Valerie Anderson explained that College Council has two subcommittees: Budget Subcommittee and Strategic Planning Committee and described the purpose of each. She reviewed the current roster for each and asked for additional volunteers to serve on the committees. Jeremy Ball will serve on the Budget Subcommittee and Jan Roecks will serve on the Strategic Planning Committee. The students will make appointments to the committees at their next Senate meeting.

Strategic Objectives
Shirley Kelly presented the idea of extending the college's Strategic Objectives to cover a two-year period, instead of the current one-year timeline. She explained that the objectives tend to remain the same over several years; action steps, however, would continue to be developed each year. She also proposed that the Strategic Objectives and other planning documents be formalized in a publication that sets the course for the college for the next two years. At its recent meeting, the Strategic Planning Committee supported both the two-year extension and publishing the planning documents. By consensus, Council approved both of the proposals.

Announcements:

** Darnell Ford, ASB president had to withdraw from classes due to a family emergency.

** The grand opening of the Science Building will be held 9/8 at 2:15pm.

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COLLEGE OF SAN MATEO
College Council Meeting Summary
May 10, 2006

Meetings of College Council are open to all members of the campus community

Members Present: Linda Avelar, Jeremy Ball, Diana Bennett, Lily Cappelli, Mike Claire, Tom Diskin, Pat Griffin, Fauzi Hamadeh, Sylvia Hie, Shirley Kelly, Annette Perot, Jan Roecks;

Members Absent: John Majoubi, Skeet McGinnis, Mario Medina

Review of the Agenda
No changes were made.

Review of the Summary of April 19
No changes were made.

Enrollment Management Report
Henry Villareal and Martha Tilmann, co-chairs of the Enrollment Management Committee, reported to Council on the committee's accomplishments of the last year and new directions for the future. The Enrollment Management Report has been reformatted and the FTES Growth Plan has been incorporated into the document. The committee also reexamined its mission and role. It recommended developing a systems approach to enrollment management which would provide a more coordinated college wide effort with the committee providing oversight. Also recommended was changing the composition of the committee to include representatives from each instructional division (including faculty), and other departments that are involved in marketing activities. College Council agreed with the recommendations and encouraged the committee to move forward.

Strategic Planning Committee Report – Strategic Objectives & Action Steps
Mike Claire presented the final draft of Strategic Objectives and Action Steps and pointed out some of the changes from last year's version. All constituency groups had the opportunity to review the draft and make comments and suggestions for changes.

Council approved the final draft by consensus.

Review Draft of Response to Science Faculty & Staff
Fauzi Hamadeh distributed a letter he drafted based on College Council's input, responding to the science faculty and staff's letter requesting a smoke-free zone around the new science building. Due to time constraints, the letter states that Council will take up the issue during the fall semester. Council approved the letter and asked that it be sent to Vic Krimsley for distribution to those that signed the initial letter.

Update from Technology Advisory Committee
Diana Bennett reported that the committee reconvened in April to review the minimum standards for faculty PCs and Macs. They also developed a new form for requesting smart classroom faculty computers and a spec list for requests that are above the “Standard” for multi media and graphics labs. The committee will meet again in the fall to review and update the Technology Plan and work on developing funding sources for replacement and maintenance of faculty computers.

Facilities Master Planning Session/Open Forum
In an open forum setting, representatives from Steinberg Architects presented information about the Master Planning process that focused on two options for campus improvement that will be presented to the Board on May 17. They described two schemes designed to meet program needs and revitalize the core of the campus. Members of the college community asked numerous questions and participated in discussion about the options.

Announcements:

** The Peninsula Symphony performs on May 19.

** Masterworks Chorale performs on May 20, 21.

** Student Government elections were held and Darnel Ford is the new SB president.

** Academic Senate is in the process of holding elections.

** Graduation is May 26.

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COLLEGE OF SAN MATEO
College Council Meeting Summary
April 19, 2006

Meetings of College Council are open to all members of the campus community

Members Present: Diana Bennett, Lily Cappelli, Mike Claire, Tom Diskin, Fauzi Hamadeh, Skeet McGinnis, Annette Perot, Jan Roecks; Deborshi Mondle; Marcela Cabrera

Members Absent: Linda Avelar, Jeremy Ball, Pat Griffin, Sylvia Hie, Shirley Kelly, John Majoubi, Mario Medina

Review of the Agenda
Added to the agenda: Feedback regarding the Science faculty letter to Shirley Kelly

Review of the Summary of April 5
The correct notes were given to council members with the wrong date of March 15 th ; no changes were made to the notes except correction of the date

Budget Subcommittee Recommendations
Mike Claire reported that the Budget Subcommittee has approved three faculty positions for next year in the following areas: Library, Psychological Services, and an International Students. Each of these positions is a replacement for someone leaving. For Psych Services, two positions were actually vacated with only one replacement. Mike explained that the process for recommending which faculty positions are approved starts with requests from the Divisions that are reviewed and discussed by Instructional Administrators and the Academic Senate; recommendations are then given to President's Cabinet.

Mike also reported that the Budget Subcommittee has approved four classified positions which are new: Athletic Trainer at .48 FTE, Division Assistant for Technology and two FTE Lab Techs for Biology/Chemistry and Astronomy/ISC lab. The Budget Subcommittee approved the two Lab Techs with some trepidation because of the uncertainty of next year's budget as implementation of the new district resource allocation model will result in a reduction in CSM's budget allocation. Justification for the Lab Techs included the fact that enrollment has increased by 30% in Biology/Chemistry/Physics/Astronomy, which now serve ~ 2,000 students/semester. Expanded services were needed to support the labs for these students. College Council reached consensus and approved all of these recommended positions.

Feedback Regarding the Science Faculty Letter to Shirley Kelly
Jan Roecks reported that the classified supervisor's constituents had mixed reaction to the letter the Science faculty sent to Shirley. While many of the constituents expressed that they would prefer a smoke free environment, they questioned why one building on campus would have different rules compared to others. Enforcement of policy was another concern. Diana Bennett said that an informal survey of faculty found had the same concerns. Deborshi Mondle said that 12 of the student senate members were in support of the letter with 2 against. The students also raised the problem of smoke effecting lab experiments. Marcela Cabrera, representing CSM Smoke Free San Mateo County Advocates (SFSMCA), said their group would like a smoke free campus. Council felt that after much discussion, it could not address the science faculty letter and smoking around building 36 as a separate issue and that it requires careful deliberation as part of a campus wide policy. Fauzi Hamadeh will draft a response from the council reflecting this conclusion.

Strategic Planning Committee Report
Mike Claire handed out the Strategic Objectives that had previously been approved by College Council, with the addition of Action Steps developed by the Strategic Planning Committee in conjunction with various groups. Mike provided this handout as information only and asked for approval from the council at the May 10 th meeting.

Announcements:

**It was announced that Gus Gustavason recently passed away.

**Student Senate will hold elections for next semester, and it is anticipated that there will be a large change of officers as the current officers graduate. Some officers will be attending a conference in San Diego May 6 & 7 to formulate plans to form a state wide Student Senate. Any input, please email Fauzi.

**Spring Fling next week, special highlight a dunk tank!

**Gary Dilley's retirement will be held 4/24

** CSM ITS move to building 34 is complete

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
April 5, 2006

Meetings of College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Mike Claire, Tom Diskin, Pat Griffin, Fauzi Hamadeh, Sylvia Hie, Shirley Kelly, Skeet McGinnis, Annette Perot, Jan Roecks

Members Absent : John Majoubi, Skeet McGinnis, Mario Medina,

Review of the Agenda
Added to the agenda: Student Health Fee

Review of the Summary of March 1, 2006
No changes were made.

Skyline Shines
Shirley Kelly asked for feedback from constituencies with regard to CSM implementing a program similar to Skyline Shines. The students requested that a student be added as a recipient in addition to an employee and community person. Council also suggested that there be a place on campus to display awards. A subcommittee of Jan Roecks, Fauzi Hamada, Skeet McGinnis was formed to prepare guidelines for implementation in the fall.

Strategic Planning Committee Report
Mike Claire reported that the committee began work to draft action steps. The Campus Assessment Committee, Enrollment Management Committee and DIAG have been asked to review goals on assessment, enrollment management and diversity and provide suggested changes. The committee is also revising the planning model to better convey how the various plans and entities interact. The model and a draft of the new action steps will be brought to the next Council meeting for discussion.

Accreditation Update
The Steering Committee met with the standard committee co-chairs to discuss progress and respond to questions. Council members serving as co-chairs reported on progress of their individual standards. All groups are moving forward with assignments. First drafts are due to the Steering Committee by May 1.

Letter from Science Faculty & Staff
Shirley Kelly distributed a letter from science faculty and staff requesting that the grounds around the perimeter (a 20-foot distance) of the new science building be designated as off limits to smoking and that the area be well-marked. Council discussed enforcement of such a ban and ways to approach smoking limits in a positive manner. Council members were asked to share the letter with their constituencies and report any comments they receive at an upcoming Council meeting.

Student Health Fee
Pat Griffin reported that the state is increasing the health fee by $1 per semester to $15/semester and $11/summer. She discussed the increase with Student Government and the group supported the increase because it provides important health services at very minimal cost. The new fee will be implemented in Fall 2006.

Announcements

** Student Government elections are coming up for next year. Council was asked to encourage students to file paperwork with the Student Activities Office.

**CSM students did very well in the statewide media awards competition, including a first place award and three merit awards. There were over 400 entries.

**On May 12, faculty involved in learning communities are launching a Writing Across the Curriculum workshop on e-portfolios.

** On April 22, CSM's newly acquired Steel Drum Band will perform a free concert.

** CSM's ITS staff will be moving its offices next week to a new home in Building 34.

Facilities Master Planning

In a session that was held following the regular Council meeting, representatives from Steinberg Architects presented the second step of information about the Master Planning process and received suggestions from Council for campus improvements.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

March 1, 2006

Meetings of College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Mike Claire, Tom Diskin, Pat Griffin, Shirley Kelly, John Majoubi, Mario Medina, Skeet McGinnis, Jan Roecks

Members Absent :: Diana Bennett, Lilly Cappelli, Fauzi Hamadeh, Sylvia Hie, Annette Perot

Review of the Agenda
No changes were made.

Review of the Summary of Feb. 15, 2006
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported there are no new developments in the Governor's budget at this time. The hot topic in the state is the enrollment decline and the concern that the $65 million earmarked for community college enrollment growth will revert to Prop. 98. At the district level, there is discussion to modify the budget allocation plan and a proposal to continue to set aside funding for the enrollment (FTES) growth plan.

Strategic Planning – College Goals
Mike Claire opened discussion on college goals by asking for input that Council members received from constituent groups. Discussion revolved around student questions and comments. Since there were no revisions, other than the two initial changes by the strategic planning committee, the goals will be considered approved. The next step for the Strategic Planning Committee is to begin to draft action steps, which are aligned with the mission, as a means to achieve the goals.

Recommendation on Equipment Funds Allocation
Mike distributed the instructional equipment fund allocation augmentation which reflects an additional $117,723 to the fund. He explained that the deans followed the shared governance process and reviewed requests for reasonableness in determining the allocations to the divisions. He added that the augmentation addressed most needs of the divisions. Pat Griffin asked that Mike amend the table to show that counseling, which participates in the process, has not made a request for funding for this year. Council gave its consensus to the recommendation.

Skyline Shines
Although not all groups had a chance to get feedback from constituencies on this item, those that had, received favorable comments. At the next Council meeting, members will be asked to make a decision. If there is general agreement, a subcommittee will be formed to work on guidelines for a similar program at CSM.

Academic Senate Goals
Tom Diskin reported on Governing Council's Goals for 2005-06. He distributed a list in priority order and indicated it will soon be posted on the Senate's website. Shirley Kelly suggested that the Senate consider casting goals in a consistent manner with College Goals and Action Steps for next year.

Announcements

** There will be two all college meetings on facilities master planning on March 14 and April 5 and the final options will be presented to College Council on May 10.

**On March 7, Ron Galatolo will conduct an open forum on the presidential search.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

February 15, 2006

Meetings of College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Mike Claire, Tom Diskin, Pat Griffin, Fauzi Hamadeh, Sylvia Hie, Shirley Kelly, Mario Medina Skeet McGinnis, Annette Perot

Members Absent: Jan Roecks

Review of the Agenda
No changes were made.

Review of the Summary of Feb. 1, 2006
No changes were made.

Facilities Master Planning
In a session that was held prior to the regular Council meeting, representatives from Steinberg Architects presented information about the Master Planning process and received suggestions from Council for campus improvements.

Draft of Institutional SLOs
Sandra Comerford distributed a draft of CSM's Institutional SLOs that was developed with input received from the assessment committee, open forum (all campus constituencies) and business leaders. It covers five categories: effective communication, quantitative skills, critical thinking, social awareness and diversity, and ethical responsibility. Council focused its discussion on wording in the areas of critical thinking and ethical responsibility; Sandra will work on suggested changes. The next step is to share the draft with the college community and return at a later date to Council with the final version.

Strategic Planning Committee Report
Mike reported that the committee is working on revising the current planning model with the goal of having a final draft to Council by the end of the semester. He explained that the model won't change the planning process or procedures; it will be a more accurate representation of the process. Secondly, he reported that the committee reviewed the mission statement and agreed that changes were not necessary (it was revised in 2005). Finally, Mike distributed a draft of goal statements and asked Council members to review it with constituencies for a) reasonableness and b) to ensure that the goals align with our mission statement. To adhere to the planning timeline, members are to report feedback at the Council meeting on March 1; after a final version is approved, the Strategic Planning Committee will begin to draft action steps.

Skyline Shines Awards Program
Shirley introduced Council to an awards program that Skyline sponsors to recognize individuals or groups that have helped the college to improve its quality of programs and services. Skyline's program makes two awards each year, one honoring a college employee or group and a second honoring a member or group from the community. She asked Council to discuss with their constituency groups whether CSM should implement a similar program. It will be discussed at the next Council meeting.

Announcements

** The State Academic Senate Plenary Meeting will be held in Millbrae and local colleges are asked for assistance with entertainment; Mike Galasatius and the CSM Jazz Band have been offered to participate.

**The ASCSM recently held Welcome Week, an event to build awareness of student groups on campus. The Student Senate passed a unanimous resolution regarding food service on campus.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO

College Council Meeting Summary

February 1, 2006

Meetings of College Council are open to all members of the campus community

Members Absent : Karina Orocio, Annette Perot
Guests: Mike Habeeb, Linda da Silva

Review of the Agenda
Moved Item 8, Facilities Master Planning to follow Item 5, Budget Update

Review of the Summary of Dec. 7, 2005
Under New Faculty Recommendations, second sentence corrected to read, “He described the shared governance process that was followed through the various stages of the development of this recommendation.” Under SLO Update, added the word “will” after website in the second line from the bottom.

Facilities Update
Karen Powell from Swinerton provided an update on capital improvement projects. The highlights include: Bldg. 1/5/6 project is on hold because funds from Measure A will likely include construction of a new building; the new Science Building will open this summer and be ready for the fall semester; we are still awaiting approval from the State for the planetarium; Building 35 is scheduled for a mid-semester ribbon cutting and move-in date; Building 9 is undergoing improvements that will allow KCSM to consolidate all operations in the building sometime before the end of the current semester; athletic facilities upgrades will be completed once the final striping of the new track is done; and roof replacements are underway for Bldgs. 3,7,8 and 19.

Budget Update
Virgil Stanford reported that the governor's proposed budget looks positive and reasonable for community colleges. It includes a 5.18% COLA, 3% in growth funds, $130 million in equalization funds and 10.79% of Prop.98 funds for community colleges (which is an increase over last year and perhaps the largest percentage ever recommended for community colleges). Additional good news is that there will be no increase in student fees. We will have more information once the governors' revised budget is presented in May.

Facilities Master Planning
Shirley Kelly explained that with the passage of Measure A, there are new opportunities to make major improvements to the campus and in doing so, there are many significant decisions to be made which will have a long-term impact on the campus. The District has hired Steinberg Architects to undertake a rapid facilities master planning process which is scheduled to go to the board in June. In Council's role as the college's shared governance group, it is important that Council be part of the master planning process which will take considerable time during the Spring 2006 semester. She proposed that Council extend three of its meetings by 90 minutes to allow for presentations and discussions with the architects. Council agreed that it would begin three of its meetings (2/15, 4/19 and 5/3) at 1:15 pm and lunch would be provided for those meetings.

Faculty Computers Update
Mike Claire distributed 1) a memo to faculty describing the status of faculty computers and 2) a new form for requesting the use of smart classroom and laptops. He described that the new funding strategy is to use bond funds (made available from projects that have been completed) to purchase computer equipment. Meeting the need for faculty printers is still an issue, however, he is looking into a funding solution.

Progress Report: College Goals & Action Steps, 05-06
Pat Griffin guided discussion regarding the progress that has been made on each college goal and associated action steps. This information will be updated later in the semester and will comprise an end-of-year report that will include reference documents to support the various accomplishments.

Announcements

** On Feb. 3, there will be a districtwide workshop on SLOS sponsored and held at CSM.

** On Feb. 11, CSM and CSM Connects will host the 4 th Annual Service and Leadership Conference.

** The students invited staff to attend ASCSM Senate meetings.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
December 7, 2005

Meetings of College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Chino Catane, Mike Claire, Tom Diskin, Pat Griffin, Fauzi Hamadeh, Shirley Kelly, Skeet McGinnis, Karina Orocio, Annette Perot, Jan Roecks

Members Absent : Mario Medina

Review of the Agenda
No changes were made.

Review of the Summary of Nov. 16, 2005
No changes were made.

New Faculty Recommendations
Mike Claire presented a recommendation for the hiring of four new full time faculty members in English, math, head softball coach/PE, and broadcasting. He described the shared governance process that was followed in stage of the development of this recommendation. Twenty-one positions were originally requested and eight identified as priority positions, however, the college could only afford to fund four positions this year. Council approved, by consensus, the recommendation for the four positions.

Instructional Equipment Allocation
Mike Claire presented a recommendation for the allocation of instruction equipment and he explained the cooperative process that began at department level followed by discussion among the instructional deans. The three revenue sources for the allocation are instruction equipment funds($124,494), lottery funds ($179,923) and TTIP ($16,000 carryover from 04/05). He distributed a table showing each division's allocation from each of the funding sources. College Council gave its consensus for the recommendation.

SLO Update
Sandra Comerford informed Council of some recent accomplishments in the area of SLOs: Committee on Instruction has approved a revised official course outline which will incorporate much of the existing content with a new section on SLOs; a subcommittee of the Academic Senate is working on revising the program review document to be a more comprehensive tool by the addition of SLOs and requests for new faculty and instructional equipment; and a draft of institutional learning outcomes has been developed by the College Assessment Committee (CAS) which will be posted on the assessment website. Coming up for spring: the CAS will work on how to assess institutional outcomes; CSM will host a districtwide workshop on assessing outcomes on Feb. 3; an assessment timeline will be developed; and the assessment website be expanded with additional information that will give the college community a sense of where we are in the assessment process. Council commended Sandra for her hard work.

Announcements
** Due to the passage of the second bond, there will be an update of the facilities master plan; it will include the consolidation of student services by either the construction of a new building or expansion of the current building. Consequently, there will be no need to vacate building 5.

**Masterworks Choral will present two holiday concerts, one this evening and on Dec. 10, both at local churches.

**A MIDI concert will be held Dec. 8 at 7pm.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
November 16, 2005

Meetings of College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Chino Catane, Mike Claire, Tom Diskin, Pat Griffin, Fauzi Hamadeh, Shirley Kelly, Skeet McGinnis

Members Absent : Mario Medina, Hugo Mora, Karina Orocio, Annette Perot, Jan Roecks

Review of the Agenda
Mike Claire and Tom Diskin were added to present Agenda Item 7, Faculty Laptop/ Computer/Printer Update.

Review of the Summary of Nov. 2, 2005
No changes were made.

Student Equity Report
Pat Griffin provided highlights of the Student Equity Report Executive Summary. She explained that student equity is an unfunded mandate established by the state; originally it focused on programs and services for specific target groups but has since been broadened to include all students. The five areas or indicators that are addressed by the report: access, course completion, ESL and basic skills completion, degree and certificate completion, and transfer. According to the report, overall, CSM is doing very well in each area, however, there is always room for improvement.

Alcohol and Other Drug Studies
Angela Stocker, director of the Alcohol and Other Drug Studies program gave a brief presentation about the program. Students that complete the 36-unit certificate program are very employable to work in various county agencies; many students go on to earn associate degrees.

Accreditation Update
Pat Griffin reported that most all of the standards committees have been formed with representatives from faculty, staff, administration and students. On December 1, there will be an accreditation kickoff meeting for all committee members that will include a presentation by the vice president of the ACCJC.

Faculty Laptop/Computer/Printer Update
Mike Claire and Tom Diskin explained that many of the faculty that requested laptops have receive them but there remains a gap in what is needed. According to Mike, obtaining laptops is a top priority and he will be meeting with Jim Petromilli to discuss purchasing laptops for faculty use in smart classrooms for spring semester. Printers are also an issue because funding cartridges is inconsistent among divisions. Mike indicated he is looking into printing options.

Announcements

**Phi Theta Kappa will hold its chartering ceremony on Friday, 11/18.

**Diana Bennett and Patti Appel are chairing the Media Arts Awards for community colleges.

**ASCSM is sponsoring a Hurricane Relief Concert on 11/17 in the South Cafeteria.

**The Bulldog Bowl, the county's first bowl game, will be held on 11/20; CSM vs. College of the Sequoias.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
November 2, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Pat Griffin, Fauzi Hamadeh, Sylvia Hie*, Shirley Kelly, John Majouvi *

*substitute students for appointed students

Members Absent : Chino Catane, Mike Claire, Tom Diskin, Skeet McGinnis, Mario Medina, Hugo Mora, Karina Orocio, Annette Perot, Jan Roecks

Review of the Agenda
Shirley Kelly substituted for Mike Claire to present Item 6, FTES Growth Plan

Review of the Meeting Summary, 10/19
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported that it is very early in the budget process and little information has been revealed. Projected assumptions are that there will be funds for COLA and growth (although few districts are growing) but not much else. It is unlikely that community colleges will be able to secure equalizations funds. Last year's defeated proposal to transfer the state contribution for STRS to the community colleges may be raised again. He also explained that our district is no longer close to being a basic aid district which will make us more dependent on state money and we will likely have a reduction of $500,000 to $1 million less in next year's budget. For our district, enrollment growth is a priority.

Enrollment Update
Henry Villareal reported that as of second census, CSM is down about 2% or 200 students. There has been a three-year decline that reflects back to the cutbacks in sections in Fall 02; currently we are down 193 sections from that time. Spring 2006 registration is underway and we are hoping for a boost in enrollment, however, it is much too early to make any projection.

Proposed FTES Growth Plan
Shirley Kelly presented the revised FTES Growth Plan which has received endorsement of the Academic Senate, and Associated Students; suggestions for minor changes from administrators and classified staff have been included. She reminded Council that the plan is designed to result in immediate FTES growth and that the District is offering to provide funding to implement the plan. Council agreed by consensus to approve the plan. The next steps are for Mike Claire to determine the cost associated with the plan and meet with the VPIs from the other colleges and district budget staff regarding the allocation the college will receive.

Announcements

**Later this week, all employees will be receiving an email message/invitation to a campuswide meeting about the new phone system.

** Approximately 100 students attended the Tech Prep field trip last week.

** Students have raised $3,100 for Katrina Relief; the ASCSM will match the amount raised up to $5,000.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
October 19, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Lilly Cappelli, Chino Catane, Mike Claire, Tom Diskin, Pat Griffin, Shirley Kelly, Skeet McGinnis, Mario Medina, Jan Roecks

Members Absent : Diana Bennett, Fauzi Hamadeh, Hugo Mora, Karina Orocio, Annette Perot

Review of the Agenda
Added Jeremy Ball's name to the list of members present.

Review of the Meeting Summary, 10/5
No changes were made.

Coastside Offerings
Rosemary Ybarra-Garcia gave a presentation on the college district's newly established presence on the Coastside which includes an office on Main Street in Half Moon Bay. She is working with many civic and community organizations to provide instructional offerings and support services on behalf of Canada and College of San Mateo . Her presentation also included demographics of the Coastside population and the targeted groups that are in need of educational services.

Proposed FTES Growth Plan
Mike Claire distributed a draft of CSM's FTES Growth Plan, 2005-06. He explained that each college is preparing a short-term plan to maximize enrollment and that a total of $1.5 million will be allocated to the three colleges to implement the plans. CSM's plan proposes to increase FTES by 4.5% (about 400 equivalent full-time students) over the next four semesters and to permanently increase unduplicated head count by 5%. It includes six broad strategies for enrollment maximization and action steps that address how the college will meet the plan's goals. He asked members to share the plan with their constituencies and bring collective input to the next College Council meeting at which time Council will be asked to approve the document.

Announcements

**ASCSM is continuing to hold barbecues and has plans for a concert to raise money for the Katrina Relief Fund.

**There will be a series of division office meetings designed to bring together divisions assistants and other division staff to make sure that they have the tools needed for the work they perform.

**On 10/22 and 23, Masterworks will perform its first concerts of the season.

**On 10/27, 70 high school students will visit campus for tours of vocational programs and lunch that includes a student panel.

**On 10/29, CSM's football team plays rival CCSF in San Mateo .

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
October 5, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Jeremy Ball, Diana Bennett, Lilly Cappelli, Chino Catane, Mike Claire, Pat Griffin, Fauzi Hamadeh, Shirley Kelly, Hugo Mora, Karina Orocio, Annette Perot, Jan Roecks

Members Absent : Tom Diskin, Skeet McGinnis, Mario Medina

Council welcomed new member, Jeremy Ball, representing the faculty.

Review of the Agenda
No changes were made.

Review of the Meeting Summary, 9/21
No changes were made.

Facilities Update
Stan Wong of Swinerton presented a status report on Phase I of facilities construction projects.

He described projects that have been completed, including: modernization of Building 16 and 33, modernization and seismic retrofit of Bldg. 18, upgrades of athletic facilities, provision of swing space for Bldgs. 5/6, energy efficiency projects and infrastructure upgrades.

Work in the design stage includes Building 9, ADA parking study, wayfinding signage and east quad pedestrian pathway. Finally, he outlined work in progress: Science Building , Regional Public Safety Center , water system upgrade and roof replacements.

Pat Griffin noted that the modernization of 1/5/6 should be listed under “in progress.”

Linda da Silva from Facilities distributed a Facilities Needs Fact Sheet about Measure A, representing Phase 2 of construction projects; of the $430million proposed bond, $245 has been earmarked for projects at CSM.

Assessment Update
Sandra Comerford described some CSM's assessment-related activities that have taken place over the past several months: the establishment of a campus assessment committee comprised of all four campus constituencies, a very successful flex day activity in August that focused on developing SLOS, the development of SLOs by 16 departments or programs and launching of the assessment website. Upcoming activities include: a visit by assessment expert from CSU to speak in February on the topic of assessing SLOs, and meeting with the Committee on Instruction to discuss integrating SLO in official course outlines.

Accreditation Update
Pat Griffin explained that the college has begun organizing for the self-study process. A steering committee has been formed and administrative and faculty representatives have been assigned to co-chair each of the four standards. The co-chairs will be soliciting participation of faculty, staff and students in the self study process. Pat underscored the importance that there be involvement from all constituencies on each of the standards committees. She also announced that Sandra Comerford and Juanita Alunan will serve as the co-editors of the self-study report.

Announcements

**Pat Griffin distributed copies of “Key Accomplishments, Students Services for 2004-05.”

**ASCSM will hold barbecues for four consecutive weeks and possibly a carwash to raise money for Katrina Relief Fund.

Submitted by Valerie Anderson

____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
September 21, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Chino Catane, Mike Claire, Fauzi Hamadeh, Shirley Kelly, Skeet McGinnis, Mario Medina, Hugo Mora, Karina Orocio, Annette Perot, Jan Roecks Members Absent : Lilly Cappelli, Tom Diskin, Patricia Griffin

Review of the Agenda
One change was made: the item “Facilities Update” was deleted.

College Goals, 05-06
Mike Claire described the process followed in the development and approval of College Goals and Action Steps, 2005-06. He explained that it begins with the Strategic Planning Committee and at various stages in the process, developments are presented to Council for its input and approval. This year's version also includes the category “reference documents” which will identify evidence that is created and/or association with the action steps. Throughout the year, College Council will received updates regarding progress of action steps. Students were reminded that the Strategic Planning Committee is currently in need of a student representative.

Accreditation Timelines
Shirley Kelly provided an overview of the accreditation process which she described as a 2-step process: the preparation of the self study and the visit by the team in Fall 07. She explained that it is a significant process that requires a great deal of work on the part of many faculty, staff, students and administrators that needs to begin this semester. She distributed the two-year timeline which describes the milestones that need to take place and when; Council agreed by consensus, that work should begin according to the timeline. Council will receive regular updates regarding accreditation preparation.

Announcements

**Diana Bennett announced that she attended the Multimedia Entertainment Initiative retreat and explained the goals that the group adopted.

**On 10/27, high school students will be attending a Tech-Prep sponsored field trip to CSM. Students were requested to participate as panelists during the lunch.

**ITS is in the process of installing equipment for the new phone system which will be operational in the coming weeks

** The EOPS Club held a fund raising barbecue and carwash; Latinos Amigos Club celebrated Mexican Independence Day with a barbecue; funds raised were donated to the Katrina Relief Fund.

Submitted by Valerie Anderson

_____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
May 4, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Joyce Berghoff, Mike Claire, Tom Diskin, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Skeet McGinnis, Mike Mitchell, Hievda Ugur (for students). Members Absent : Chris Eden, Kimiya Hajkazemshirazi, Nazanin Movafaghi, Annette Perot, John Smith.

Review of the Agenda
No changes were made.

Review of the Meeting Summary of April 20, 2005
No changes were made.

New Classified Position
Virgil Stanford informed Council that Budget Subcommittee had recommended a new classified position, administrative assistant, for the office of administrative services. This position would report to him and be responsible for supervising areas under his operation. It would funded by parking fees. Council accepted the recommendation.

Enrollment Management Committee Update
Co-chair of the committee, Henry Villareal, presented a summary of the committee's accomplishments for 04-05. Ten activities were undertaken toward the implementation of Planning Priority A and significant progress was also made under Planning Priorities B and A&B. He also outlined plans and objectives for the continuing implementation in 2005-06 and indicated that there is much work yet to be done. The Committee will continue to seek input from College Council on planning priorities and assigning tasks.

Strategic Planning Update – Action Steps for College Goals, 05-06
Mike Claire led the discussion regarding input from the constituencies about the draft of the action steps for College Goals, 05-06. He reported that he received a number of minor editing suggestions which will not change the substance of the content and he will incorporate into the document. Council approved the action steps.

Technology Advisory Committee Report
Tim Karas, chair of the Technology Advisory Committee presented a status report on CSM's Technology Plan. The Committee has made substantial progress toward meetings its goals. He also distributed information about the Committee's website and some sample pages.

Recommendations from Program Viability Committees
Tom Diskin presented executive summaries from each of the three of the committees that reviewed the viability of the programs placed on hiatus in 2003-04: architecture, broadcasting and film. (the fourth, aeronautics, did not go through the formal process because of the downturn in the industry). The recommendations, which have bee approved by the Academic Senate, included returning the architecture and broadcasting programs to active status, each with a full-time faculty member, and that the filmmaking program be offered in a more limited scope. Tom commended the three committees for their hard work. College Council accepted the recommendations which will proceed to the College President.

Announcements

** The ASCSM will be hosting the annual Spring Fling next week.

** The groundbreaking ceremony for the RPSC takes place on 5/6.

** The scholarship awards ceremony is scheduled for 5/5.

** Masterworks' final concerts of the year will be on 5/14 and 15.

Submitted by Valerie Anderson

______________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
April 20, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Mike Claire, Tom Diskin, Chris Eden, Mike Habeeb, Kimiya Hajkazemshirazi,Tim Karas, Skeet McGinnis, Mike Mitchell, Annette Perot Members Absent : Joyce Berghoff, Patricia Griffin, Shirley Kelly, Nazanin Movafaghi, John Smith.

Review of the Agenda
No changes were made.

Review of the Meeting Summary of April 6, 2005
No changes were made.

Budget Subcommittee Update
Virgil Stanford reported on the following recent budget developments: the state will continue to cover additional STRS costs instead of the colleges; there are two pieces of proposed legislation that could have a positive fiscal impact on community colleges if passed; and it is expected that the state will not have a final budget until September.

Budget Allocation Model
Virgil explained that the district budget and finance committee has made a recommendation to adopt the new model to the District Shared Governance Council (DSGC). Any college recommendations, suggestions and concerns should be forwarded to the college reps on the DSGC and to Kathy Blackwood. Council discussed several concerns and decided to ask the budget subcommittee to draft recommendations which address the following concerns: the district office allocation, allocating benefits to campus sites, allocation of specific revenues (international student fees and transcript fees), and facilities operational charges.

Strategic Planning Update
Mike Claire distributed a draft of action steps for College Goals, 2005-06 and reminded Council that the goals had been approved at a previous meeting. He asked Council members to share the draft with their constituency groups and bring feedback to the next meeting on May 4.

Announcements

**The ASCSM will be hosting the annual Spring Fling on April 25-29.

** ASCSM elections are coming up and there are currently five candidates for ASB president.

Submitted by Valerie Anderson

____________________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
April 6, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Joyce Berghoff, Mike Claire, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Nazanin Movafaghi, Mike Mitchell, Annette Perot, John Smith. Members Absent : Tom Diskin, Chris Eden, Kimiya Hajkazemshirazi, Skeet McGinnis.

Review of the Agenda
Tim Karas and Linda Avelar were substituted for Mike Claire to present Strategic Planning Update.

Review of the Meeting Summary of 3/16
No changes were made.

Budget Allocation Model
Virgil Stanford gave a presentation on a proposed budget allocation model that would replace the current model. He explained the priorities in developing the model included stability and predictability and one which was equitable, simple and would have benefits that outweighed the risks. The model provides a baseline level of support plus a marginal level of support based on a three-year average for FTES. There is also a provision for special needs such as the implementation of a new program. Funding for the district office and facilities department are also provided for in the model. The District Budget and Finance Committee will meet in April to make a recommendation to the Board; if adopted, it would be implemented in 2006-07.

Strategic Planning Update
Mike Claire reported that the Strategic Planning Committee had met to continue working on rewriting and adding action steps for next year; the committee completed work on goals 1-3 and will finish working on the remainder at an upcoming meeting. The proposed action steps for 05-06 will be presented to at the next College Council meeting.

Announcements
**CSM Library is hosting a writing workshop on April 12, “How to Break Intro Magazine Writing.”

Next Meeting and Facilitator: April 20, Annette Perot

Submitted by Valerie Anderson

__________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
March 16, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Joyce Berghoff, Mike Claire, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Kimiya Hajkazemshirazi, Tim Karas, Skeet McGinnis, Mike Mitchell, John Smith. Members Absent : Diana Bennett, Shirley Kelly, Annette Perot.

Welcome and Introductions
New student member, Kimiya Hajkazemshirazi was introduced.

Review of the Agenda
No changes were made.

Review of the Meeting Summary of 3/2
No changes were made.

Budget Subcommittee Update
Virgil Stanford reported that the apparent loss of ERAF dollars will force the district to go from financially self-supporting to dependency on state appropriations and that the district is about 10 years away from being self-supporting. This year the district will absorb a deficit of $900,000 but the concern is for subsequent years. The district is working on a new budget allocation model; however, implementation is at least a year away. Council would like to invite Kathy Blackwood an upcoming meeting to discuss the proposed new model.

Progress Report on College Goals, 04-05
Council reviewed the progress made on action steps associated with College Goals. There will be one more update to the progress report at the end of the year.

Strategic Planning Update
Mike Claire presented a final draft of College Goals for 05-06. He explained that the document has been shared with the four constituency groups, feedback was received and reviewed by the Strategic Planning Committee and minor revisions were made. A goal on assessment, which is a major campus initiative, was added to the previous group of six. Council approved the goals by consensus.

Now that college goals have been approved, the Strategic Planning Committee will work on developing action steps. He reported that many of the current action steps are continuing and may be listed in a different format than the action steps for next year; the committee will work on developing action steps that address long-term strategic goals and represent major institutional efforts.

Mike also mentioned that he met with Helen Walker to discuss the redesign of the planning model, which will hopefully be completed by the end of the year.

ASCSM Report
Chris Eden, ASB president, highlighted some of the student-sponsored events and activities for the spring semester: the three college's student governments and Notre Dame de Namur are working with the PCRC to develop peer mediation centers on each campus; several CSM students will be attending the ASACC conference in Washington D.C. to work on a platform of student issues and to meet with legislative staff members to discuss those issues; the associated students along with other campus groups are co-sponsoring an anti-violence conference to discuss solutions to violence; and the students co-sponsored and participated in the recent Youth Conference which was designed to encourage civic activism among youth.

Announcements

**A group of 55 high school students visited CSM to learn about vocational programs.

**Anne Stafford, Eileen O'Brien and Elaine Burns were panelists discussing collaboration between instruction and student services at a recent CIOCSS conference.

Next Meeting and Facilitator: April 6, Joyce Berghoff

Submitted by Valerie Anderson

_____________________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
March 2, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Joyce Berghoff, Mike Claire, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Shirley Kelly, Skeet McGinnis, Annette Perot, John Smith. Members Absent : Tim Karas, Mike Mitchell

Review of the Agenda
No changes were made.

Review of the Meeting Summary of 2/16
No changes were made.

Architectural & Furniture Finishes Palette
Linda daSilva of district facilities introduced the team of professionals and some of the task force members that worked to select the palette of colors and materials for buildings exteriors, interiors and furniture for the Science Building and the Regional Public Safety Center as well as other renovated spaces. It was explained that the natural surroundings of the campus were used as inspiration for the selections. Criteria for selecting materials included durability, timelessness and sustainability. The palettes will be displayed for two weeks in Building 5 for the campus community to provide written feedback about the finishes.

Classroom Furniture Selection Process and Progress
Mike Claire explained that a committee has been convened to select furniture for Buildings 16 and 18 and the selections will also serve as the standard for other areas of campus. The committee will follow the same process that was used for selecting the finishes palette; it is anticipated that final decisions will be made by late April.

Progress Report on College Goals, 04-05
Valerie distributed a progress report on the current year's goals and action steps. Council will review the report and discuss it at the meeting on March 16.

College Goals, 05-06
Mike Claire asked if any of the constituency groups received feedback on the proposed goals. Tom Diskin reported that they received the approval of AS Governing Council and Mike Claire commented that Management Council suggested some minor editing. The students will review it and email any comments to Mike. The next step is for the Strategic Planning Committee to draft a final copy to bring to College Council and begin to draft action steps.

AB982 – Elimination of Statewide Health Fee Mandate
Pat Griffin explained that students receiving financial aid have been exempt from paying the $13 health fee and at CSM there are approximately 5,500 students on financial aid. Since health services are partially or fully funded from the student fee, the loss of revenue due to the exemption results in health centers being under-funded and thereby reducing services to the students that are most in need. AB 982 proposes an elimination of the statewide mandate for the exemption and if adopted, the decision to exempt low income students would rest with local boards. Council agreed to support the legislation. It will be presented to the Board at the March 16 meeting.

Announcements
**The first diversity lecture of the spring semester will be held on March 3.

** Masterworks Chorale performs Haydn's Lord Nelson Mass on March 12 and 13.

** On March 12 the Civic Engagement Youth Conference will be held at CSM.

** The ASCSM have been working with PCRC to begin a campus mediation program.

** Some of CSM's student leaders will attend the ASSAC conference in Washington DC during spring break.

Next Meeting and Facilitator: March 16, Tom Diskin

Submitted by Valerie Anderson

____________________________________________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
February 16, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Mike Claire, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Mike Mitchell, Annette Perot.
Absent: Diana Bennett, Joyce Berghoff, Shannon Chan, Shirley Kelly, Skeet McGinnis , Brittany Ng, John Smith.

Review of the Agenda
Deleted “Student Equity Plan”

Review of the Meeting Summary of 2/2/05
No changes were made.

Outcomes Assessment
Sandra Comerford, coordinator of student learning outcomes and assessment, explained that CSM will be establishing student learning outcomes (SLOs) at the course, department and institutional levels for the purpose of educational improvement. She announced two upcoming events which will initiate dialogue on SLOs: March 1, the College will host an open forum which will be a brainstorming session with all constituent groups; and on April 1 there will be a hand's on workshop for faculty to begin to develop course SLOs.

Strategic Planning Committee Update
Mike Claire summarized the work of the committee: the revised mission statement will replace the previous version in 20 posted locations throughout campus in print materials and on the website; he is working with the PR/Marketing office to develop the graphic model that represents the strategic planning process; and the committee is continuing to look at other colleges' strategic plans, including several from out-of-state. He presented a draft of the college's goals for 05-06 and explained that they include six current goals that we continue to work on, with the addition of a seventh goal on assessment. He asked Council members to share the draft with their constituencies and bring comments to the next meeting on March 2.

Budget Subcommittee Update
Virgil Stanford reported that Kathy Blackwood, district CFO attended the meeting to provide updated information on the State Budget. The district has not received a response from County Counsel whether we will be held harmless for not receiving general apportionment from the state. If the decision from the county controller does not favor us, it could result in a significant deficit factor. Other factors that will impact our budget include union negotiation agreements, which are still ongoing, and the loss of ERAF funds and property tax revenue. The committee will meet again on March 14.

Minimum Standards for Faculty Computers
Tim Karas presented a Statement of Need for Faculty Computer Replacement & Minimum Standards prepared by the Technology Advisory Committee which states that there are 200 outmoded CSM faculty computers that are significantly below the district minimum standards. He also distributed a draft of a document developed by the District Instructional Technology Council, “Minimum Standards for SMCCCD Faculty & Administrative Computers”, which recommends specific minimum equipment standards for running current software. The next steps for the Committee include developing criteria to prioritize an inventory list and establish an order of replacement and to create a central account for purchasing computers from several funding sources.

Announcements

** Three student names were forward to UCSC as semi finalists for the Pister scholarship.

** Nursing Major Day is scheduled for 2/24 and Business Major Day will be held 3/2.

** The deadline to apply for scholarships has passed and there is more scholarship money every year to be distributed.

** On May 7, the electronics department will sponsor a Satellite symposium featuring speakers from around the world.

**The Associated Students will participate in Advocacy Day to meet with State legislators, in lieu of the March in March.

Next Meeting and Facilitator: March 2; Skeet McGinnis

Submitted by Valerie Anderson

_________________________________________________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
February 2, 2005

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Joyce Berghoff, Mike Claire, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Skeet McGinnis, Mike Mitchell, John Smith. Members Absent : Shannon Chan, Brittany Ng, Annette Perot

Review of the Agenda
Added two items: Art on Campus (Shirley Kelly) and Next Agenda & Facilitator (Council)

Review of the Meeting Summary of 12/1/04
No changes were made.

Enrollment Management Committee Update
Co-chairs Susan Estes and Henry Villareal reported on the progress that has been made in the implementation of the enrollment management plan: a number of new practices have been implemented in the area of counseling; work is underway on computer prerequisite checking; and progress is being made to enhance the on-line schedule. Susan and Henry will return to College Council at the end of the spring semester to submit an updated, revised plan. At that time, there will also be recommendations for the appointment of new committee members.

State Budget Update
Kathy Blackwood, the district's chief financial officer, provided an update of the State budget. She reported that this year's budget for the district looks “pretty good,” however, there are concerns for next year. Among the factors that could impact the district budget are the loss of vehicle license fees, ERAF money and property taxes. The Governor's preliminary budget contains a mix of good and bad news for community colleges which makes planning difficult. More information will be revealed in May when the revised State budget is presented.

Strategic Planning Committee Update
Mike Claire, the chair of the committee reported that the committee is working on revising the strategic planning model to depict relationships in the planning process. He will work with PR & Marketing to develop the layout of the model. The Committee is looking at other community colleges' strategic plans as a “best practices” approach for ideas that CSM could adopt. He also presented a draft of the revised College mission statement and explained the revision addresses learning outcomes/assessment. Council reviewed and discussed the revised statement and by consensus, gave its approval.

Art on Campus
Shirley Kelly explained that CSM needs to form an ad hoc group to develop recommendations for public art to be displayed on campus; the recommendations will be forwarded to the Chancellor who will work on raising funds to purchase artwork. She asked each constituency for representatives to serve on the committee. The recommendations of the committee will also be presented to College Council.

Announcements

** Seven students have applied for the UCSC Pister Scholarship.

**The Associated Students hosted Welcome Week to advertise student services.

**Five new short courses are being offered on the topic of “transfer essentials.”

**CSM's baseball team will open the 2005 season on the new field on Saturday, 2/5.

Next Meeting and Facilitator: February 16, Skeet McGinnis

Submitted by Valerie Anderson

_____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
December 1, 2004

Meetings of the College Council are open to all members of the campus community

Members Present : Linda Avelar, Diana Bennett, Joyce Berghoff, Tom Diskin, Patricia Griffin, , Mike Habeeb, Shirley Kelly, Mike Mitchell, Brittany Ng, Annette Perot, John Smith, Grace Sonner. Members Absent : Shannon Chan, Chris Eden, Tim Karas, Skeet McGinnis

Review of the Agenda
No changes were made.

Review of the Meeting Summary of 11/17
No changes were made.

Facilities Update
Jose Nunez of District Facilities and Karen Freeman of Swinerton, provided a summary of work completed, work in design, work in progress and proposed projects for bond phase 2. Work completed to date includes: phase I infrastructure projects, Building 19 classroom renovation, athletic facilities projects, swing space for various labs and the installation of a co-generation unit. Work in design stage includes: buildings 1/5/6 retrofit and modernization, Building 9 KCSM TI, fire pump upgrade, athletic facility restrooms, press box and storage facilities, and temporary space for 1/5/6. Work in progress includes: the new science building, Building 18 retrofit and modernization, athletic field updates (baseball field, new track surface, softball scoreboard, phase II infrastructure upgrades, campuswide fire alarm system, energy efficiency solutions, and ADA transition plan. There are many additional proposed projects that will go unfunded without a second bond; the board has authorized the Chancellor to hire a contractor to canvas the public to determine its level of support for a second bond.

Program Review for Instructional Programs
Grace Sonner summarized the program review document for Council. She reported that 61 of 66 programs completed annual program reviews, which has become a more streamlined process. Tom Diskin mentioned that accounting is the pilot program for the comprehensive program review process which will be required of programs every four years. Council was reminded that program review information is used to determine new full-time faculty positions and instructional equipment allocations.

Announcements
** A representative from UC Santa Cruz will be on campus on Dec. 8 to speak with students about the Pister Scholarship.

** A flyer publicizing the new format for Career & Life Planning classes was distributed.

** The horticulture and floristry departments' holiday sale is December 9 and 10.

** The campus holiday party is December 8.

Next Meeting and Facilitator: February 2; John Smith

Submitted by Valerie Anderson

____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
November 17, 2004

Meetings of the College Council are open to all members of the campus community

Members Present: Linda Avelar, Diana Bennett, Shannon Chan, Tom Diskin, Mike Habeeb, Tim Karas, Skeet McGinnis, Mike Mitchell, Annette Perot, , Grace Sonner, Henry Villareal. Members Absent: Joyce Berghoff, Chris Eden, Pat Griffin, Brittany Ng, John Smith.

Review of the Agenda
Valerie substituted for Tom Diskin as facilitator.
Mike Habeeb replaced Virgil Stanford to report on “Budget Subcommittee Update.”
Tim Karas was assigned to report on “Strategic Planning Committee Update.”
Changed the order of items 5 and 6.

Review of the Meeting Summary of 11/3
No changes were made.

Preschool Proclamation
Louise Piper, coordinator of the Child Development Center, presented a proclamation supporting voluntary quality preschool for all three- and four-year old children. She explained the efforts toward universal preschool that have been undertaken in the County and the benefits that expanding access to preschool provides to children and their families. College Council, by consensus, gave its support of the proclamation; the next step is to present it to the Board of Trustees for its approval.

Budget Subcommittee Update
Mike Habeeb reported the following from the November meeting: the committee approved, by consensus, eight full-time faculty positions for 05-06; Community Education Program, now under the Technology Division, has become a self supporting operation; in February, there will be a presentation about the financial status of the Corporate and Continuing Education program; the next major state budget milestone will occur in January when the Governor's preliminary budget will be released. Next meeting of the subcommittee is December 13.

Request for Full-Time Faculty Positions
Grace Sonner distributed a list of full time faculty requests for 2005-06 which includes eight that are being recommended and ten more that did not make the cut. She explained that six of the eight positions were on the approved list prior to the hiring freeze. The recommended list was agreed to by Governing Council and the deans and then was approved for funding by the budget subcommittee. All of the positions are associated with programs that underwent program reviews. Council approved, by consensus, the list of faculty positions.

Strategic Planning Committee Update
Tim Karas reported that the committee met and focused on two areas: to review CSM's current mission statement and the strategic planning model. Two subcommittees were formed to work on revising the statement and model. The Committee is also reviewing several strategic plans from other colleges to identify elements that might be applicable to CSM. Next meeting is December 2.

Academic Senate Goals
Tom Diskin presented the Academic Senate's Goals for 04-05. Among those of high importance are: implement and finalize the Program Improvement & Viability policy; finalize comprehensive program review; revise the Student Equity Plan; review by laws to update Senate committee structure; make recommendation on math and English AS degree requirements, and investigate guidelines for distance education. In addition, he outlined several other goals that are ongoing and a number of agenda items that Senate will work on this year.

Announcements
** On 11/19, Ethnic Studies Society presents “Fall Into Jazz”
** On 11/19 there will be a high school jazz festival
**On 11/20, CSM football team plays Foothill College in the Silicon Valley Bow.
** CSM Multimedia department is coordinating offerings with Canada's multimedia program to better accommodate student schedules.

Next Meeting and Facilitator: December 1; Tom Diskin

Submitted by Valerie Anderson

_____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
November 3, 2004

Meetings of the College Council are open to all members of the campus community

Members Present: Joyce Berghoff Shannon Chan, Tom Diskin, Chris Eden, Patricia Griffin, Tim Karas, Skeet McGinnis, Mike Mitchell, Brittany Ng Annette Perot, John Smith, Henry Villareal. Members Absent: Linda Avelar, Diana Bennett, Mike Habeeb, Grace Sonner

Review of the Agenda
No changes were made

Review of the Meeting Summary of 10/20
No changes were made.

Student Learning Outcomes & Assessment Coordinator
Pat Griffin explained that the college is undertaking a major effort in developing student learning outcomes (SLO) which is an enormous task. The Assessment Committee has recommended that a faculty coordinator be designated to oversee the development of SLOs at various levels. The position will be a 40% release time equivalent and will require a two-year commitment. An announcement of the job description has recently been distributed campuswide.

Progress on College Goals & Action Steps, 04-05
Council reviewed progress toward action steps associated with each of the college goals; many of the action items are currently underway and progressing according to schedule. Another progress report will be conducted in early Spring 2005.

Revised Student Services Planning Document, 2003-04
Henry Villareal presented the revised student services planning document which is based on college goals and he reviewed recent changes in action steps. Discussion included strategies for informing instructional staff about student services offered by the college.

Announcements
** On Nov. 17, a diversity activity, International Salad Bowl Lunch, will be held.
** A new brochure promoting CSM's foreign language department was distributed.
** Masterworks Chorale will present Italian Baroque on Nov. 6 (S.F.) and Nov. 7 (San Mateo)

Next Meeting and Facilitator: November 17, Tom Diskin

Submitted by Valerie Anderson

Meetings of the College Council are open to all members of the campus community

Members Present: Linda Avelar, Diana Bennett, Shannon Chan, Tom Diskin, Chris Eden, Patricia Griffin, Tim Karas, Skeet McGinnis, Mike Mitchell, Brittany Ng Annette Perot, John Smith, Henry Villareal. Members Absent: Joyce Berghoff, Mike Habeeb, Grace Sonner

Review of the Agenda
Under “Budget Subcommittee Update,” changed the responsible person from Virgil Stanford to Pat Griffin.

Review of the Meeting Summary of 10/3
No changes were made.

Strategic Planning
Pat Griffin reported that at the manager's retreat, it was recommended that in anticipation of the next accreditation visit, the college needs to focus efforts on long range planning. Since CSM has an already-established Strategic Planning Committee, made up of all four constituencies, it is recommended that this group take on the task of developing a 2-4 year plan which takes into consideration forecasting data and other materials already available. It was also recommended that Virgil Stanford, who has financial expertise, be added to the membership. Council gave its consensus to both recommendations.

Budget Subcommittee Report
Pat Griffin shared information that Virgil Stanford presented at the October 18 Budget Subcommittee meeting. The overall budget for community colleges is improved over last year, however, the state is facing long-term budget problems that could possibly impact community colleges in the future. There is still the potential for the community college system to be reorganized under State Department of Education, although many districts, including our will be formalizing opposition to this proposal. Specifically, our district will receive 3% in growth funds, 2.41% COLA and $80 million in equalization (which balances out our loss in PFE funds).The revenue from fees, increased from $18 to $26, goes directly to the state.

Diversity in Action Group (DIAG)
Henry Villareal provided an update on the work of the group. DIAG is supporting International Student Week, 11/15-19 as a way to increase awareness of diversity within in the student population. Harry Joel met the group to ask for input relative to establishing a districtwide diversity committee to promote diversity awareness. At the next meeting, Joel will present a training video that focuses on diversity-related issues.

Enrollment Update
Henry Villareal gave an update on CSM's enrollment which shows a significant decline (-11%) in day enrollment (headcount) and -8% overall. Although there are no definitive answers, some possible reasons for the drop include: better economy, improved employment, fee increases, decreased number of sections offered and decline in high school population. He also provided a preliminary FTES comparison showing a decrease from last year, however, this is not final as a number of short courses are still enrolling students; final data will be available in January.

ASCSM Goals
Chris Eden summarized a list of 16 goals that the ASCSM will be working on for 2004-05.

Announcements
** On 10/28, 70 high school students will be visiting campus to learn more about vocational programs and student services.
** On 10/27-29, the Associated Students will sponsor Oktoberfest activities.
** On 11/1, the Transfer Center will host college night for evening students.

Next Meeting and Facilitator: November 17, Mike Mitchell

Submitted by Valerie Anderson

____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
October 6, 2004

Meetings of the College Council are open to all members of the campus community

Members Present: Linda Avelar, Diana Bennett, Shannon Chan, Tom Diskin, Chris Eden, Patricia Griffin, Tim Karas, Skeet McGinnis, Mike Mitchell, Brittany Ng, Annette Perot, John Smith, Grace Sonner, Henry Villareal. Members Absent: Joyce Berghoff, Mike Habeeb

Review of the Agenda
No changes were made.

Review Meeting Summary of 9/15/04
No changes were made.

Full-Time Faculty Position Requests
Grace Sonner presented the process for identifying and approving full-time faculty positions and reviewed the current list of approved but unfilled positions. She explained that the Instructional Deans, the Dean of Counseling/Matriculation, and the President of the Academic Senate will evaluate all faculty position requests and a prioritized list will be forwarded to College Council for recommendation to the president.

CSM Connects
Bev Madden the program coordinator described the CSM Connects program and the involvement of community agencies. Numerous presentations have been made to campus groups to promote student participation and she reported that several students have made career/major decisions based on volunteer work through CSM Connects. Since the program includes four components (Service learning, Student Leaders in the Community, Community Involvement Program and the Volunteer Fair), it is hopeful that every department will include some aspect of CSM Connects in classroom instruction.

Announcements
** Biological Sciences Major Day is Tuesday, October 12.
** DIAG meeting scheduled for October 13; features Museum of Tolerance participants.
** The associated students will hold Voter Registration Week.

Next Meeting: October 20
Facilitator: Linda Avelar

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COLLEGE OF SAN MATEO
College Council Meeting Summary
September 15, 2004

Meetings of the College Council are open to all members of the campus community

Members Present: Linda Avelar, Diana Bennett, Joyce Berghoff, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Skeet McGinnis, Annette Perot, John Smith, Grace Sonner, Henry Villareal. Members Absent: Tom Diskin, Mike Mitchell, Cynthia Liang, Brittany Ng

Review of the Agenda
No changes were made.

Facilities Update
Ellen O'Leary of Swinerton provided an update of construction projects that occurred over the summer which include: Building 19 classroom renovation, temporary relocation of speech labs, reading center, English 800 and writing center, renovation of the football field, relocation of facilities around new science building, and construction of safety and logistics. She also reported on progress of infrastructure upgrades, science building, furniture and fire alarm project; on upcoming construction for the Regional Public Safety Center; design progress of other buildings around campus. Summaries about each construction project are available on the district facilities website, under “construction information.”

Enrollment Management Report
Henry Villareal and Susan Estes, co-chairs of the Enrollment Management Committee, reviewed the Enrollment Management Plan for 2003-04 and the process that will be followed in implementing it. The plan includes six objectives and measures based on a set of planning priorities and 28 recommendations. Council accepted the plan by consensus and also approved
a change in Part I (process) for “Council to designate the co-chairs to take the lead for assigning tasks to appropriate persons, departments and or divisions.” Council's role will be to provide oversight to the committee. Council commended Henry and Susan and the committee for a fine job on the report. The committee will return to College Council early in 2005 with a progress report.

Budget Update
Virgil Stanford gave a summary a recent budget meeting he attended in Sacramento. He reported that the governor has proposed reorganizing the community college system under the State Dept. of Education; on the loss of 31.4 million PFE funds to the colleges; and the continued uncertainty of the state budget. He also reviewed funding to community colleges based on growth, COLA, equalization, fee increases, and instructional equipment and highlighted cost increases to the district for various types of insurance. The Budget Subcommittee will have its first meeting in October.

College Goals
Council discussed some changes to the action steps, as suggested by Management Council. Proposed wording for an additional action step under “Diversity,” will be reviewed by members of the Strategic Planning Committee.

Diversity in Action Group
Pat Griffin reported that after discussions with members of the College Diversity Advisory Group (CDAC) and the Diversity in Action Group (DIAG), the two groups would be merged and referred to as DIAG. The group meets is comprised of students, faculty, staff and administrators who are interested in promoting diversity on campus. The group meets monthly and is planning activities which will begin in October.

Announcements
** Grace Sonner, VPI, will be retiring at the end of the fall semester. Council commended her for her excellence as a faculty member, dean, vice president and human being.
** Upcoming Events:
La Raza is holding Independence Day activities on 9/15 and 16.
Transfer Day is scheduled for 9/20
Ice Cream Social and Faculty Service Awards will be held 9/21.
9/29 is Club Day
10/4 the Associated Students will hold a voter registration drive.

Next Meeting and Facilitator: October 6, Diana Bennett

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
May 5, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Jason Heblack, Tim Karas, Shirley Kelly, Mike Mitchell, Martha Tilmann. Members Absent: Annette Perot, Grace Sonner, Henry Villareal

Review of the Agenda
No changes were made.

Review of the Meeting Summary of April 21, 2004
No changes were made.

Facilities Update
Council was shown the most recent renderings of the science building, including site plan and elevations, landscaping plan and interior floor plans. Shirley Kelly commended the design/build team and announced that on May 26, there would be a ground breaking ceremony at 3:30pm.

Council also viewed the most recent plans for buildings 1/5/6 and were updated on the current renovations to the athletic fields.

Mutual Respect Policy
Shirley Kelly distributed a draft of the District's Mutual Respect Policy and companion documents. She indicted that Council would be discussing these documents in fall 2004.

Flea Market
Candice Alfaro reported that the students are gathering information about the possibility of sponsoring a flea market on campus one Saturday a month, based on the Foothill-DeAnza model. Council discussed issues and concerns for the students to consider as they continue their research.

Announcements
**The Scholarship Reception will be held on May 6; $155,000 in scholarships is being awarded this year.
**Student elections are currently underway. The ballot also includes revisions to the ASCSM Constitution.
** In their ongoing effort to continue good relationship, the Student Senate is creating positions for faculty, staff and administrators to serve on the Senate; they will have an advisory vote.
** The students invited Council to their appreciation lunch on 5/17 from 12-2pm.
** Commencement is May 28.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
April 21, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann, Henry Villareal Members Absent: Candice Alfaro, Jason Heblack, Charles Lee.

Review of the Agenda
Postponed Item 6, ASCSM Flea Market to the May 5 meeting. Added an information item, “College Hour,” with Henry Villareal leading the discussion.

Review of the Meeting Summary of April 7, 2004
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported there has been no recent news from the State or new direction from the district regarding budget reductions. Jim Keller attended the meeting and spoke about some of the unknown factors. More information will be known when the May revise is presented. The committee will begin to prepare for possible cuts which will likely be limited to hourly salaries. The next meeting will be May 10.

Goals and Action Steps, 2003-04 Wrap-Up
Council reviewed the progress made toward the action steps for College Goals since February 18, 2004. Nearly all of the action steps have either been completed or have on-going status. Those that are on-going are included as continuing action steps for 2004-05. Results of this review will be posted on CSM Internal .

College Hour
Henry Villareal raised the idea of reviving College Hour and the impact it would have on students and the campus. Council discussed pros and cons of College Hour and agreed to discuss the idea with each constituent group, obtain feedback and report back to Council in the fall.

Announcements
**The Daily News recently published an article about the new computer forensics program.
** The Redwood Symphony would be performing a children's program at CSM on April 24.
** The Associated Students' Spring Fling will be held the week of April 26.
** A group from the Student Senate will attend the CalSACC Spring Conference next week.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
April 7, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Jason Heblack, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann. Members Absent: Charles Lee, Henry Villareal.

Review of the Agenda
No changes were made.

Review of the Meeting Summary of March 17, 2004
No changes were made

Budget Subcommittee Report
Virgil Stanford reported there has been no recent news but the committee continues to explore possible areas to make additional cuts if necessary. The Governor's May revise budget will provide more information. Jim Keller will be attending the next Budget Subcommittee meeting on April 19.

Technology Plan Report
Tim Karas, chair of the Technology Advisory Committee, provided a status report on the Technology Plan for 2002-05. The plan includes four goals: enhance learning; strengthen global perspectives; commit to campus-wide communication provide sufficient resources; each goal is supported by strategies and specific actions. According to the report, the committee is making good progress toward achieving its goals.

Strategic Planning Committee Report
Valerie Anderson reported that at its last meeting, the committee finalized the two new additions to the college Vision Statement, taking into consideration the input received from Council. Following discussion, Council agreed to make some minor changes; by consensus, they approved the revised statement. Council also received an updated draft of College Goals and Action Steps, 2004-05. Following a review of the most recent changes, Council, by consensus, approved the document.

Instructional Equipment and Lottery Funds
Grace Sonner presented a spreadsheet showing the distribution of instructional equipment allocations and lottery funds for 2003-04. The college received $100,000 for instructional equipment (which is down significantly from previous years) and $198,000 in lottery funds (this year's funding and carryover). Grace pointed out that although additional money from the lottery will be very helpful, its usage is restricted to student instructional materials. The allocation of funds among the various departments was based on a joint decision made
by the instructional deans.

Announcements
**On April 24, the Electronics Department will sponsor a 2004 Space Symposium.
**CSM student government representatives attended an ASACC conference in Washington, D.C. to discuss Congressional issues that impact community college students.
**Student body elections will be held later in the month.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
March 17, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Joyce Berghoff, Tom Diskin, Patricia Griffin, Mike Habeeb, Tim Karas, Mike Mitchell, Annette Perot, Martha Tilmann, Henry Villareal.
Members Absent: Tania Beliz, Chris Eden, Jason Heblack, Shirley Kelly, Charles Lee, Grace Sonner

Review of the Agenda
Added an agenda item, “Fees,” and placed it ninth on the agenda.

Review of the Meeting Summary of February 18, 2004

Learning Communities
Council heard a presentation about the progress of learning communities at CSM from Mike Burke, Jeremy Ball, Jean Mach and Elaine Burns. Mike described the concept of learning communities, how they are structured and gave a brief history of learning communities at CSM, which began in the early 90's. Due to a learning communities grant administered by DeAnza College, a new learning community program began at CSM four years ago. In fall 2003, four learning communities were offered followed by three in spring 2004. Since the CSM model has application for many areas on campus, Mike and his colleagues are currently working on expanding the offerings throughout campus. Despite the recent success, the one area of difficulty has been recruitment of students.

Budget Subcommittee Report
Mike Habeeb reported that since minimal information has been forthcoming from the State, there are no new developments since the last report to Council. The next Budget Subcommittee meeting is scheduled for 3/22.

College Goals, 2004-05
Council reaffirmed last year's College Goals for 2004-05 with new action steps.

Strategic Planning Committee Report
Valerie Anderson reported that the committee reviewed the college's three strategic planning documents: mission, vision and values statements, to determine if they need updating. The committee agreed that the college's new focus on outcomes assessment and the mention of the four main functions of the college (transfer, occupational, retraining and basic skills education) be added to the Vision Statement. Council discussed the new additions and made suggestions to the wording.

Council also reviewed a first draft of the proposed action steps for the 2004-05 College Goals which had been prepared based on Council's input. At the next Strategic Planning meeting, the committee will further refine the Vision Statement changes and action steps and bring a second draft to Council on April 8.

March in March Report
Jessica Mercado, a member of the Associated Students, reported that CSM sent 250 students to Sacramento to participate in the March in March rally. Several of the student body officers met with local legislative staff. Council congratulated the students on a successful event. Each Council member received a t-shirt from the event.

Enrollment Report
Henry Villareal gave a summary of the spring census enrollment. All colleges are down: Skyline -9%, Canada - -2% and CSM – 3%, and overall, district wide enrollment is down nearly 5%. The greatest decline is in evening enrollment, which can be attributed in part to the number of evening sections that have been cut.

Fees
Pat Griffin and Candice Alfaro informed Council about several pending fee changes: the student body fee would be increased from $5 to $8; the fee for an official transcript increases from $3 to $5; a “rush” transcript fee will be $10; and the health services fee will increase from $9 to $10 for summer and from $12 to $13 for fall and spring semesters. The increase in the enrollment fee, determined by the legislature, will not be known until summer or fall.

Announcements
**April 1 is Psychology Major Day, hosted by the Transfer Center

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
March 3, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Jason Heblack ,Tim Karas, Shirley Kelly, Annette Perot, Martha Tilmann, Henry Villareal. Members Absent: Joyce Berghoff, Charles Lee, Mike Mitchell, Grace Sonner

Review of the Agenda
Moved item 5, Facilities Update to third place on the agenda.

Review of the Meeting Summary of February 18, 2004
No changes were made. It was noted that since the report on program review was made at the meeting, eight additional programs submitted program reviews, bringing the total to 44.

Facilities Update
Ellen O'Leary of Swinerton introduced the new science building team from McCarthy and LPA Architects who presented the new master plan for the science building and described its architectural design features. It was emphasized that although the design is contemporary, it is respective of the existing campus architecture and incorporates several of CSM's traditional design features. Ellen reported on the various major projects that will be underway beginning this summer, including excavation for the science building, the seismic upgrade and modernization of Building 18 and the addition of new water lines.

Budget Subcommittee Report
Virgil Stanford reported that the committee continues to gather and review data. Currently, the group is hopeful that the reductions that college will need to make will come from retirements. However, the full extent of the reductions will not be known for some time and will be impacted by a number of factors which could include: collective bargaining agreements, COLA, and shifting of certain funds into the base budget. He also reported that the District Budget Committee is working toward the development of a budget allocation plan.

Action Steps for 2004-05
Council brainstormed ideas for actions steps for carrying out College Goals for 2004-05. The Strategic Planning committee will integrate the ideas into a draft of action steps that will be presented to the next College Council meeting.

Student Participation in District and College Governance Policy
Candice Alfaro presented the final version of the Student Participation in District and College Governance Policy that will be brought to the Board for its approval at the next meeting. Once approved, it will be added toDistrict Rules and Regulations. Council gave its endorsement to the policy and commended the students for the hard work they invested in the document.

Announcements
**On March 6, the students are sponsoring a Nepali Cultural Event.
**One of the student senators was recently interviewed for the KCSM production, College Matters.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
February 18, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Mike Habeeb, Tim Karas, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann, Henry Villareal. Members Absent: Patricia Griffin, Jason Heblack, Charles Lee, Shirley Kelly

Review of the Agenda
No changes were made.

Review of the Meeting Summary of February 18, 2004
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported that Jim Keller, executive vice chancellor, attended the meeting and discussed the progress of the district budget committee. Although it is difficult to plan, the district committee is looking at a best case scenario that would leave the district with a $369,000 reduction (approximately $150,000 for CSM) and is still reviewing other cost-saving measures. The passage of the Governor's $15 billion bailout bond and the school construction bond, both on the March 2 ballot, are extremely important to mitigating further cuts. The college budget subcommittee continues to look at alternatives to budget reductions and ways to prioritize the reductions.

Program Review
Grace Sonner distributed a detailed report of 36 programs that submitted program reviews for 2003-04. She reminded Council that although the process is voluntary, the programs that undergo review will receive consideration for instructional equipment funds.

Review Goals, 03-04
Council reviewed the progress made in each of the action steps associated with the College Goals since November. In most cases, action steps have either been completed or are progressing toward completion while several others are on-going. The matrix will be updated to reflect the latest progress.

Discussion of Goals, 04-05
Valerie Anderson explained that the Strategic Planning Committee will meet in March to begin planning for 04-05 which will include a review of the college mission statement, goals and development of new action steps. In preparation for that meeting, Council members were asked to review the college goal statements for any changes, additions or deletions and to begin thinking about new action steps. The discussion of goals and action steps will be on the next Council agenda.

Announcements
**The Associated Students are preparing for the March on March Rally on March 15 in Sacramento; they are planning for 500 students to participate.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
January 21, 2004

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Patricia Griffin Mike Habeeb, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Martha Tilmann, Henry Villareal. Members Absent: Jason Heblack, Charles Lee, Grace Sonner.

Review of the Agenda
Added two items: Next Agenda and Facilitator and Announcements.

Review of the Meeting Summary of December 3
No changes were made.

Accreditation Mid-Term Report
English Professor Linda Scholer, the author of the college's accreditation mid-term report, reviewed the content of the report which included college responses to each of WASC recommendations and summarized the self-identified issues in the planning agenda. Council offered some comments about the content of the report and commended Linda for her excellent work. Following some minor corrections, the report will be presented to the Board for its acceptance. A final copy of the report will be posted on CSM Internal following the March 10 Board meeting.

Recommendation on Design-Build Team
Council was shown two sets of architectural renderings of the designs that were proposed for the new science building. Shirley Kelly explained that the members of the Design Review Committee reviewed the exterior elevations and floor plans and recommended the design submitted by McCarthy and LPA Architects as best meeting the college's requirements. Council gave its endorsement to the recommendation. The next steps will be to present the recommendation to the Chancellor and then the Board.

Announcements
** Council members were reminded that on Feb. 4, from 2:15-4:15pm, they will attend a meeting about the new accreditation standards, presented by Darlene Pacheco of the Accrediting Commission for Community and Junior Colleges.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
December 3, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Tom Diskin, Chris Eden, Mike Habeeb, Jason Heblack, Tim Karas, Shirley Kelly, Mike Mitchell, Grace Sonner, Martha Tilmann. Members Absent: Joyce Berghoff, Patricia Griffin, Charles Lee, Annette Perot, Henry Villareal

Review of the Agenda
No changes were made.

Review of the Meeting Summary of Nov. 19
No changes were made.

Budget Subcommittee Report
Mike Habeeb reported that Executive Vice Chancellor Jim Keller attended the meeting to discuss the district budget process, the development of a resource allocation model and presented several budget scenarios. He stressed that planning is difficult because so much is still unknown about the State budget. The meeting summary is posted in CSM Internal. The next Budget Subcommittee meeting will be held on December 8.

Accreditation Mid-Term Report
English Professor Linda Scholer, who is preparing the college's accreditation mid-term report, explained the process being followed to prepare the report. She summarized the college's progress toward the recommendations made by the visiting team She is obtaining wide input that has included contacting the co-chairs and members of the 10 accreditation committees, collecting and reading numerous documents and interviewing numerous faculty and staff. A final draft will be disseminated to Council in January; on January 21, Council will meet to discuss and endorse the draft. It will go to the Board for approval in February.

It was announced that on Feb. 4, Council will be asked to attend a meeting about the new accreditation standards with emphasis on outcomes assessment, presented by Darlene Pacheco of the Accrediting Commission for Community and Junior Colleges.

College Council Think Tank
Council continued its discussion of topics to consider for an upcoming Think Tank. In addition to the two previous topics: integration of assessment activities and implementation of the Technology Plan, council also suggested administrative reorganization and monitoring progress toward accreditation recommendations re: weaknesses. Council agreed to conduct a Think Tank discussion about integration of assessment activities as it relates to the new accreditation standards at the second meeting in March.

Announcements
** The college's holiday party will be held on Dec. 10.
** Upcoming events sponsored by the Associated Students include a Holiday Gift Fair on Dec. 8 and 9; a Noontime Toontime with live music on Dec. 11; the Canned Food and Clothing Drive runs through Dec. 12 with donations given to Second Harvest.
**A Bookstore Open Forum will be held on Dec. 8.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
November 19, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Jason Heblack, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann, Henry Villareal. Members Absent: Charles Lee

Review of the Agenda
No changes were made.

Review of the Meeting Summary of Nov. 5
Added Charles Lee and Jason Heblack to the list of Council Members Present.

Budget Subcommittee Report
Virgil Stanford reported at the last meeting the members reviewed budget/revenue/expenditure scenarios and a draft of a budget schedule that were prepared by the District Budget Committee. They also received enrollment information from Henry Villareal. Jim Keller, executive vice chancellor, will make a budget presentation at the next Budget Subcommittee meeting on Nov. 24.

College Council Think Tank
Shirley Kelly discussed how the concept of a think tank would allow Council to discuss specific issues in greater depth. To facilitate discussion, Council would invite others from campus with expertise in the issues selected. Topics suggested include: 1) how to integrate assessment activities, 2) how to implement the recently approved Technology Plan. Further discussion of topics will occur at the Dec. 3 Council meeting.

District Office Organizational Charts
Responding from a previous request from Council, Shirley Kelly distributed copies of the organizational charts for the District Office.

Student Services Planning Document, 2003-05
Pat Griffin presented the Student Services Planning Document for 2003-05 and explained that it was developed based on College Goals. The document includes action steps, timeframes and lead staff responsible. Baseline data from plan will be used as a means of determining student outcomes.

Housing Initiative
Council agreed, by consensus, to endorse the District's faculty/staff housing initiative that was presented to Council earlier in the semester.

Policy for Student Participation in District and College Governance
Candice Alfaro provided a brief history of the student role in the shared governance process since the inception of AB1725 and distributed a draft of the Policy for Student Participation in District and College Governance and Title 5's section on Student Shared Governance. The students reviewed each point in the draft document and explained that it was still going through a consultation and review process. The goal is to bring a final version to the Board for approval and inclusion in the District's Rules and Regulations. It will be brought back to Council at a later date for endorsement prior to being presented to the Board.

Announcements
** On Nov. 20, the third diversity lecture will be held at 11am and there will be a College Forum on facilities at 2:15.
**On Nov. 25, the Transfer Center will hold Instant Admission Day for SFSU. Also, a Transfer Club has recently been organized.
** The Associated Students distributed the November calendar of student activities and the latest issue of the Monday Morning Blues.
**Applications are being accepted for a $20,000 scholarship to UC Santa Cruz.
**CSM has been named one of 10 colleges to receive a learning communities grant from AACU and the Carnegie Foundation. More than 140 institutions competed for the grants.
**The CSM football team will compete in the Silicon Valley Bowl on Nov. 23 at Foothill College.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
November 5, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Tania Beliz, Joyce Berghoff, Tom Diskin, Chris Eden, Mike Habeeb, Tim Karas, Mike Mitchell, Grace Sonner, Martha Tilmann, Henry Villareal. Absent: Candice Alfaro, Patricia Griffin, Shirley Kelly, Annette Perot

Review of the Agenda
Council agreed to move the agenda item, "Policy for Student Participation in Shared Governance," to the November 19 meeting agenda due to Candice Alfaro's absence.

Review of the Meeting Summary of October 15
No changes were made.

Budget Subcommittee Report
Virgil Stanford reported that the subcommittee was reviewing last year's actions that resulted from the budget reductions. He explained that college will once again have a budget shortfall but to what degree is currently unknown. The increased cost of District-paid employee benefits is one expense that is anticipated to significantly impact next year's budget. The group discussed having a prioritization system in place to make adjustments if the final budget is better than projected. It was decided that the work of the subcommittee will be communicated campuswide by posting agendas and meeting notes on CSM Internal and by holding one or more campuswide budget meetings.

College Goals and Action Steps
Council reviewed progress toward action steps associated with each of the college goals; many of the action items are currently underway. Another progress report will be conducted in early Spring 2004.

Board Meeting Update
Martha Tilmann reported that the Board meeting included: a student who shared an inspirational story about his experience at Skyline; an enrollment report presented by Henry Villareal; and a discussion of how PFE funds could place our District in a difficult financial position as it moves toward basic aid status.

Announcements
** The associated students attended a conference to discuss planning a "March on March Rally."

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
October 15, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Tom Diskin, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann, Henry Villareal. Absent: Joyce Berghoff

Review of the Agenda
Council agreed to move the item on the co-generation facility so it would follow the presentation about capital improvements.

Review of the Meeting Summary of 10/1
No changes were made.

Capital Improvement Program Update
Jose Nunez and Ellen O'Leary gave a synopsis of the progress in the area of facilities that has been made since the passage of Measure C in 2000. They reported on the status on the projects financed with State funds, the construction projects that will begin in 2004 and the impact construction will have on the campus community. By summer, major construction will be underway in several areas of campus. An open forum that will address capital improvements and the schedule of upcoming projects will be held on November 20 from 2:15-4pm. All campus constituencies will be encouraged to attend.

Co-Generational Facility
Mike Habeeb made a presentation about the newly installed cogeneration facility which will begin operation in the next few months. In addition to being environmentally friendly, the facility is expected to save the college $300,000 in energy costs per year. Bond money was used to fund the project. An article about the facility will appear in an upcoming issue of CSM Internal .

College Council Think Tank
Danita Scott proposed the idea of a College Council Think Tank that would be a vehicle for identifying issues and which could be discussed in depth. Council could invite others with expertise in areas identified to attend think tank sessions. Council members accepted the idea and agreed to discuss it at greater length at the meeting on Nov. 5.

Enrollment Report
Henry Villareal reported that first census data reveal that CSM's enrollment is down 3% from last fall (approx. 400 students) while Canada and Skyline are down 8% and 11%, respectively. More than 90% of the decrease districtwide is in evening enrollments and at CSM that can be partially attributed to the reduction in evening course sections.

Academic Senate Report
Tom Diskin presented the Academic Senate's Governing Council goals for 2003-04 and other important issues the Senate is working on for the year. They will focus on the following areas: researching a new model for planning and budgeting; adding student equity indicators and student success by gender and ethnicity to comprehensive program reviews; revising the Student Equity Plan; exploring collaboration between AFT and Senate; revisiting the issue of Senate funds, including library staff in Senate.

Announcements
** The Associated Students' calendar for October was distributed. On October 22, the students will sponsor a Candidates' Forum for the upcoming college district election.

Submitted by Valerie Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
October 1, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Tania Beliz, Joyce Berghoff, Chris Eden, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Mike Mitchell, Annette Perot, Grace Sonner, Martha Tilmann, Henry Villareal. Absent: Tom Diskin

Review of the Agenda
Council agreed to move the field trip to the furniture fair to the end of the agenda.

Review of the Meeting Summary of 9/17
No changes were made.

Housing Initiative Update
Barbara Christensen, director for governmental and community relations shared the site plan and architectural drawings of the proposed district housing project which will be located below the district office. The project will include approximately 45 units (24-one bedroom, 18-two bedroom and 3-three bedroom) which are expected to rent for approximately $800-$1300 per month. The construction will be financed with Certificates of Participation and the rents will cover the debt repayment. A 950-square foot community center will also be built on the site that can be utilized by college and district groups. A community meeting has been held with neighbors to discuss the project. The district is hopeful that construction will begin in June 2004.

On the topic of Proposition 54, Barbara reported to Council that the Board had passed a resolution opposing the measure because it will have a direct impact on a number of District functions that include: conducting academic research, assessing outreach efforts, evaluating the provision of financial aid, evaluating diversity in employment and institutional planning.

Associated Students' Goals
Candice Alfaro reported on the goals set by the Associated Students for 2003-04. Their goals that address the following topics: alumni association, special events, fundraising, recruitment, senate visibility, communication and shared governance.

Board Meeting
Shirley Kelly reported that the Board agreed to hold all three college commencement ceremonies on Friday, May 28 at 8pm. On another topic, Martha Tillman explained that the furniture company contracting with the district will provide student scholarships based on amount of furniture purchased.

Announcements
** Monday Morning Blues' first issue of the semester will be available soon.
**Club Day will take place 10/15, 11am - 1pm.
** Transfer Day is scheduled for 10/6, 9am - 1pm
** The diversity lecture held on 9/30 was a very successful event. Shirley Kelly encouraged Council to attend the next lecture on 10/29 at 11am.

Furniture Fair
Members of Council proceeded to the South Cafeteria to test and give input regarding a variety of furniture samples that might be purchased for the campus.

Submitted by Valerie Anderson

_________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
September 17, 2003

Meetings of the College Council are open to all members of the campus community

Review of the Agenda
No changes were made.

Regional Public Safety Training Center
Gary Barnett of DES Architects presented building sketches and floor plans of the Regional Public Safety Training Center that will be built on the site of the old basketball courts. The proposed 9,226 square foot building is funded in part by bond money and funds from local law enforcements agencies; additional funding sources are being sought for the remainder of the project. The Center will house the police academy for South Bay Regional Public Safety Training Consortium and will also be available for college use.

Enrollment Report
Henry Villareal reported that as of 9/17, CSM's enrollment is up 3.8% (420 students) over last year at this time. The college has a 12% increase in day enrollment while evening figures dropped by 10.9, likely to the reduction of evening sections. Enrollment at Skyline and Canada is down, 11.2 and 5.5, respectively. Districtwide, enrollment is down by 3.6%. Final census, available in early October, will yield the final figures for Fall 2003.

College Goals
Shirley Kelly distributed a final draft of College Goals and Action Steps for 03-04 that Council approved in May, 2003. This version reflects minor changes made by the Strategic Planning Committee which include the addition of lead individual or groups and timelines for completion of each action step.

Student Services Personnel Issues
Pat Griffin explained that the college will soon begin external searches for the dean of counseling and director of student support, both positions are currently being filled on an interim basis. Due to the constraints placed on the college district by the State Chancellor's Office, the college may not continue the interim assignments and is required to conduct the external searches. She pointed out that the budgetary implications of the permanent positions are minor in that the student support position is a required position and largely supported by EOPS funds and the dean of counseling has always been a funded position.

Facilities Services Levels
Linda da Silva and Diane Martinez explained some recent changes in facilities staffing that will impact CSM. Facilities has lost 10% of its custodial staff, 25% of grounds staff and 25% of engineering staff and is faced with providing decreased service to the campus. Each facilities department is undergoing a program review to determine how to provide the best service possible with limited resources. They also discussed a number of tools they use to determine work assignments, quality control and customer satisfaction. Also discussed were practices for the campus community to improve its recycling program.

Announcements
**The ISC International Student Union is working on fundraising for the Twilight Basketball Program.
**Candice Alfaro and Shirley Kelly are participating in a weekly event, Talk 2 the PREZ, designed to increase the two president's visibility on campus.

Submitted by Valerie Anderson

__________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
May 7, 2003

Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Joyce Berghoff, Tom Diskin, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Grace Sonner, Marilyn Tabor, Henry Villareal. Absent: Mike Mitchell, Grace Sonner, Bill Xie

Review of the Agenda
Deleted item 5, Facilities Update

Review Meeting Summaries, 4/2 and 4/23
Corrected Council Members Present on the 4/23 Summary.

Technology Plan
Tim Karas presented a newly completed Technology Plan for the college that will be used as a strategic planning tool. He reviewed the goals and the implementation schedule and explained that the cornerstone of the plan is the establishment of a Computer Advisory Committee to advise the president and Council on technology issues. Council adopted the plan with some changes in the committee's name, reporting structure and principal parties. The report will be updated on a two-year cycle to keep up with the rapid changes in technology.

Revised Student Conduct Code and Discipline Policy
Pat Griffin distributed a draft of the district's Student Conduct and Due Process Policy that has been revised by the three vice presidents for student services and county counsel. She explained that the last update of the policy was in 1995, and since that time, a number of changes in the law have occurred and are reflected in the new draft. She highlighted each change, many of which were substantial, including a new section that establishes a hearing committee for student appeals. Council members discussed the policy changes and made some suggestions for the next draft.

Progress Report, College Goals, 2002-03
Valerie Anderson reviewed with Council the progress on action steps for carrying out College Goals for 2002-03. Many of the action steps have been completed and many others are ongoing and will be continued in 2003-04.

College Goals, 2003-04 and Action Steps
Council approved the College Goals for 2003-04 with one change (the final version will appear on CSM Internal). Council also reviewed the proposed actions steps for next year's goals; several suggestions for changes were made. The Strategic Planning Committee will refine the action steps based on this discussion, assign leads where needed and timelines.

Summer Activities for College Council
Although College Council has never met during the summer, Shirley Kelly stated that these are unusual times and there may be a need to assemble the group for a meeting during the summer. The members indicated their willingness to be available for such a meeting, if necessary.

Announcements
**The Associated Students won an award, "The Art of Diplomacy" at the Model UN conference.
**The Scholarship Awards Ceremony will be held on May 8.
** Kate Motoyama was presented with a prestigious diversity award from the Statewide Academic Senate.
**Duane Lewis and a few aeronautics students addressed Council requesting that it look at alternatives for students to continue in the fall; Shirley Kelly indicated that Grace Sonner and Skeet McGinnis would review student requests on a case-by-case basis.

Submitted by V. Anderson

_________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
April 23, 2003
Special Meeting
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Joyce Berghoff, Tom Diskin, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Michael Mitchell, Grace Sonner, Marilyn Tabor, Henry Villareal. Absent: Tim Karas, Mike Mitchell, Grace Sonner, Marilyn Tabor, Henry Villareal

Review of the Agenda
Added "Corporate & Community Education"

Budget Subcommittee Recommendations
Council discussed recommendations previously submitted by the Budget Subcommittee. Shirley Kelly responded to questions regarding the impact on students in the programs being placed on hiatus. She also indicated that each of the students in the affected programs will receive a letter addressing ways they can finish their programs. Council approved the recommendations by consensus.

Pat Griffin presented two additional recommendations from the Budget Subcommittee, both of which were approved by consensus.

Foreign Study Program--Pat said the program will continue for at least one more year and that John Mullen has agreed to supervise the program without drawing a salary. The staff assistant in the President's Office will provide clerical support (20% assignment) and the cost will be equally divided among the three colleges; the FTES will be remanded to the student's home college; and the participating instructor's college will be responsible for covering salary replacement costs.

Corporate & Community Education--Due to a financial downturn over the past few years, the department will be separated into two units: 1) Corporate Education and 2) Community Education. The fiscal viability of each unit will be monitored by the Budget Subcommittee in the 2003-04 year.

Shirley Kelly thanked College Council and its Budget Subcommittee members for their service, recognizing that it was "difficult knowing that many people would be affected by the recommendations."

Next Meeting: May 8
Next Facilitator: Joyce Berghoff

Submitted by V. Anderson

____________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
April 2, 2003
Meetings of the College Council are open to all members of the campus community

Council Members Present: Rick Ambrose, Tania Beliz, Joyce Berghoff, Tom Diskin, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Michael Mitchell, Grace Sonner, Henry Villareal. Absent: Candice Alfaro, Marilyn Tabor

Agenda Review
Revised Student Conduct Code and Discipline Policy were deferred to the May 8 meeting.

Review Meeting Summary, 3/5
Under "Announcements," first item, added "200" to indicate how many students participated in the rally in Sacramento.

Budget Subcommittee Update
Council received recommendations from the Budget Subcommittee regarding budget reductions. Virgil Stanford described the role of the Budget Subcommittee of College Council as advisory to the college administration and he reviewed the recommendations for the $4 million reductions, and indicated that we were still approximately $500,000 short of the goal. Shirley Kelly presented summary information of the savings that includes $1,229,909 in classified staff reductions, $437,573 in faculty retirements and resignations, and $1,947,722 in other savings. Eleven members of the audience presented comments about the impacted instructional programs.

Facilities Update
Ellen O'Leary of Swinerton, Inc. discussed upcoming developments in the capital improvements program: between now and into summer, there would be minor renovations to the Choral Room, Child Development Center Play Yard, and lighting improvements and paving projects throughout campus. The ISC Design Committee continues to meet to discuss the schematic design. This summer, KCSM staff from Bldg. 34 will be moved into swing space in Bldg. 9

College Goals & Action Steps, 2003-04
It was agreed that proposed goals for 2003-04 will be brought to the May 7 Council meeting for approval. The strategic planning committee will bring a draft of action steps to that meeting and request Council's final suggestions for revisions.

Announcements
*CSM Internal is featuring a very full calendar of activities for the upcoming week.
*Spring Fling will be held April 20-24.

Next Meeting: May 8
Next Facilitator: Joyce Berghoff

Submitted by V. Anderson

________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
March 19, 2003
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Joyce Berghoff, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Michael Mitchell, Grace Sonner, Henry Villareal. Absent: Tom Diskin, Marilyn Tabor

Agenda Review
No changes were made.

Review Meeting Summary, 3/5
No changes were made.

Budget Subcommittee Update
Rick Ambrose reported that the committee discussed the following agenda items: programs to be placed on hiatus, reduction in class sections, programs under review and reduction in services. The committee will present its recommendations for cost savings at the next College Council meeting.

College Goals, 2003-04
Tim Karas led the discussion on the proposed 2003-04 College Goals and Action Steps, indicating that the goals are very similar to last year's with the exception of goal #6, Facilities. Suggestions for action steps will be taken up with the various constituencies and brought back to the next Council meeting.

Facilities Update
John Baker of Swinerton provided an update on the capital improvements program. A collegewide forum about campus facilities projects will be held on April 30.

Announcements
*Approximately 200 CSM students participated in the "March to March" rally in Sacramento.
*Students will be meeting with U.S. Senator Diane Feinstein later this week to discuss issues of student interest.
*CSM will celebrate National Library Week from April 7 - 11; a flyer on the week's events was distributed.
*On April 10, U.C. Davis will host a tour of its campus for CSM students.

Next Meeting: April 2
Next Facilitator: Grace Sonner

Submitted by M. Habeeb

_______________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
March 5, 2003
Meetings of the College Council are open to all members of the campus community

Agenda Review
No changes were made.

Review Meeting Summary, 2/19
No changes were made.

Budget Subcommittee Update
Bob Loeffler reported that the committee discussed a variety of strategies to reduce operating budgets: managed hiring, identifying low enrolled instructional programs, reorganization of the academic advisor program, reduction of service levels and reduction of reassigned time for faculty. Budget reduction recommendations will be presented to College Council at an upcoming meeting.

College Goals
Council shared suggestions from constituent groups to incorporate into College Goals for 2003-04. The strategic planning committee will incorporate suggestions into a draft document that will be returned to Council to review and propose action steps for achieving the goals.

Facilities Update
Ellen O'Leary was introduced as the new project manager assigned to CSM by Swinerton. John Baker (also of Swinerton) provided a capital improvement program update. The team has surveyed each building and is currently preparing a database of improvements; Council will review a draft document of the scope of work for each building and a schedule of the projects at the March 19 meeting. He also reported that the ISC design review committee had its first meeting to discuss the location of the building. The architects will be meeting with science faculty later this month to review floor plans for the ISC. Linda da Silva made a brief presentation regarding the process and timeline for selecting furniture, equipment and fixtures.

Announcements
· The Associated Students' calendar for March was distributed.
· The students have 50 people signed up for the rally in Sacramento on March 17.
· On March 10, the Transfer Center will host a transfer event for evening students that featuring university programs for working adults.
· On March 6, the President's Diversity Series continues with Emil Guillermo as speaker.

Next Meeting: March 19
Next Facilitator: Candice Alfaro

Submitted by V. Anderson

___________________________________________________________________________________

______________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
February 19, 2003
Meetings of the College Council are open to all members of the campus community

Agenda Review
No changes were made.

Review Meeting Summary, 2/5
No changes were made.

Budget Subcommittee Update
Rick Ambrose reviewed the action items that were discussed: reduction of reassigned time for faculty and reduction of service levels; two items on the agenda that will be discussed at the next meeting will be the reorganization of the academic advisor program and low enrolled instructional programs. He also reported that he will be attending the district budget meetings and will share information from that group with the college's budget subcommittee.

Facilities
Swinerton representative, Roger Anchartechahar, provided an update of space planning, programming and modernization of facilities. At the next Council meeting, the Swinerton group will present a first draft of the construction schedule and recommendations for space planning/programming.

Program Review Synopsis
Grace Sonner presented a spreadsheet of programs that have undergone the program review process for 02-03. She explained that the document is used to determine the allocation of state equipment funds and requests for faculty positions; it will also be useful in the development/updating of the technology plan and facilities plan. She commended Rick Ambrose for his role as an important motivator in achieving program review.

Announcements
No announcements were made.

Next Meeting: March 5
Next Facilitator: Shirley Kelly

Submitted by V. Anderson

___________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
February 5, 2003
Meetings of the College Council are open to all members of the campus community

Agenda Review
No changes were made.

Review Meeting Summary, 12/4
No changes were made.

Budget Subcommittee Update
Bob Loeffler distributed the copies of the Community College League of California's most recent summary of legislative action on the State budget. He mentioned that some proposed improvements have been made to the community college budget, however, they may not be passed. Currently, there is nothing concrete to report and there may not be a resolution for several months. The Budget Subcommittee is meeting every two weeks to discuss the state of the college budget and explore areas for making possible reductions.

Response from Accrediting Commission on Interim Report
Pat Griffin reported that she has been notified that our interim accreditation report has been accepted. The next task is to produce a midterm report that addresses technology planning, long range fiscal planning and respond to the planning summaries in the self-study. The midterm report is due in Spring 2004.

College Council Calendar
Valerie Anderson presented a calendar of the major tasks and issues that College Council undertakes that is based on the annual planning timeframe adopted by the Strategic Planning Committee.

Progress on Action Steps (College Goals)
Council reviewed each of the action steps to determine the progress that has been made toward addressing college goals for 2002-03. Most of the action steps are either on-going or in-progress. Council will conduct another review in April.

Review College Goals
Council discussed the current year's goals and made some suggestions for revising the goals for next year. Council members were asked to discuss ideas for making additions and revisions with their constituent groups and bring the suggestions to the March 5 meeting. The Strategic Planning Committee will reconvene to work on incorporating the proposed changes into next year's goals.

Facilities
Council received a report on space planning/programming and modernization to take place at CSM from John Baker of Swinerton Management Consultants. Mr. Baker gave an overview of the construction and modernization projects and addressed scheduling issues related to construction. A committee of faculty, staff and administrators will soon be formed to review the exterior design of the new Integrated Science Center building. The construction team will attend the next two meetings of College Council to provide further updates.

Announcements
**The Monday Morning Blues, a publication of the Associated Students of CSM, has been resurrected. **The 6th annual Youth Service Conference will be held at CSM on February 8.

Next Meeting: February 19
Next Facilitator: Rick Ambrose

Submitted by V. Anderson

________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
December 4, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Rick Ambrose, Tania Beliz, Joyce Berghoff, Tom Diskin, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Michael Mitchell, Marilyn Tabor, Henry Villareal. Absent: Candice Alfaro, Maral Kochayan, Prity Patel, Grace Sonner

Agenda Review
Added "Update on Chancellor Selection Process, an Information Item presented by Barbara Christensen.

Review Meeting Summary, 11/20
No changes were made.

Update on Chancellor Selection Process
Barbara Christensen, district director of community and government relations gave a summary of the recent events surrounding the hiring of the Chancellor. She indicated that news was hopeful that an agreement may be forthcoming soon. She speculated that the agreement would likely involve a three-year monitoring program by the State Chancellor's Office of all aspects of our district's administrative hiring processes. The board is awaiting a response from the state chancellor.

Housing Project Presentation
Barbara Christensen presented information about the District's proposal to build affordable housing on District property for faculty and staff. She explained that the District is looking at the possibility of building 40 to 44 one- and two-bedroom units on land that is currently parking lot space adjacent to the District Office. The project would be financed by rents and 30 year Certificates of Participation. In addition, since there is no land cost and no profit motive, the District would be eligible for tax exempt financing for the project.

Budget Update
Bob Loeffler, interim director of administrative services, reported that in addition to the $840,000 reduction to the College budget this year, the College is currently facing an additional $904,000 reduction in 2003-04. Furthermore, there is the possibility that the Governor may also make mid-year cuts that will affect education. The Budget Subcommittee will meet in December to discuss strategies for making budget reductions.

Adoption of College Goals' Action Steps
Council reviewed the final draft of actions steps and made several minor revisions. The revised plan was adopted by consensus.

Announcements
**The collegewide holiday party will be held on Monday, Dec. 9, 11:30 am-1 pm in the Staff Dining Room.
**The annual holiday boutique sponsored by the horticulture and floristry departments will be held on December 5 and 6 in the greenhouse.
**The CSM Bulldogs will face CCSF in the Hawaiian Punch Bowl on Saturday, Dec. 7.

Next Meeting: February 5
Next Facilitator: Mike Habeeb

Submitted by V. Anderson

____________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
November 20, 2002
Meetings of the College Council are open to all members of the campus community

Agenda Review
Added "Instructional Equipment Allocation" an information item, presented by Grace Sonner.

Review Meeting Summary, 11/6
No changes were made.

Feedback on Action Steps for College Goals, 2002-03
Council members provided suggestions for revisions in the draft of the action steps. The Strategic Planning Committee will review the suggestions and prepare a final document for the December 4 Council meeting.

Instructional Equipment Allocation
Grace Sonner presented CSM's instructional equipment allocation for 2002-03, which totals $304,381, or, 45% of the district's allocation. Grace described how the funds are distributed among the divisions, a process, which she emphasized is conducted "in the spirit of teamwork." She pointed out that all of the programs that received an allocation completed the program review process.

State Academic Senate Position on Recommendation 34 (Master Plan Draft)
Rick Ambrose distributed copies of a resolution adopted by the Statewide Academic Senate supporting Recommendation 34 of the proposed Master Plan. He explained that the Senate's rational for support was that this provision would make the community college system a full partner in California postsecondary education with the implication that the community colleges would achieve equitable funding.

Announcements
** The Student Senate has passed a resolution to oppose Recommendation 34 of the Master Plan draft.
** The Associated Students are participating in a food and clothing drive for Samaritan House.
** The International Student Union is hosting a fashion show on December 7.
** Students for Justice in Palestine presented a speaker on the "Spoken Word" on Nov. 20.
** The Academic Senate, Classified Planning Committee and President's Office will host a campuswide holiday reception on Dec. 9 from 11:30am - 1pm.

Next Meeting: December 4

Next Facilitator: Tim Karas

Submitted by V. Anderson

_____________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
November 6, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Joyce Berghoff, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Maral Kochayan, Michael Mitchell, , Grace Sonner, Marilyn Tabor, Henry Villareal. Absent: Tom Diskin, Shirley Kelly, Prity Patel

Agenda Review
Moved Budget Subcommittee Report to Item 3, added Bob Loeffler as presenter; changed Action Steps for College Goals to an information item, added Valerie Anderson as presenter; substituted Gordon Fund as presenter for Master Plan Recommendation 34.

Review Meeting Summary, 10/16
No changes were made.

Budget Subcommittee Report
Bob Loeffler summarized the subcommittee's meeting by commenting that overall, the state budget's allocation to community colleges was not as bad as anticipated with the exception of a 28.7% decrease in matriculation funds. The governor and legislature will need to further address the budget shortfall with the possibility of mid-year cuts. For 2001-02, the district received $1.7 million more than the previous year which went to fund salary increases. He indicated the budget challenge for this year and next year will be to reduce the current $2.2 million district operational deficit. For CSM, the need is to identify approximately $1million budget expenses that can be reduced through retirements, vacancies and salary savings. The next step for the college is to begin a process that includes open discussion with all constituent groups to develop a mechanism for identifying budget reductions that will not impact programs.

Adoption of College Goals, 2002-03
Council adopted College Goals for 2002-03. The document will be posted on CSM Internal.

Review of Action Steps for College Goals, 2002-03
Valerie Anderson explained that the Strategic Planning Committee considered all the suggestions made by Management Council and College Council for action steps and incorporated nearly all of them into the College Goals document for 2002-03. Council members were asked to share the action steps with their respective constituencies and bring suggestions to the November 20 College Council meeting.

Master Plan Recommendation 34
Gordon Fung distributed a handout "How the Final Draft of the California Master Plan for Education Erodes the Power of Local Boards of Trustees," and explained that the Student Senate will be developing a joint resolution with student bodies of other colleges to be sent to local legislators opposing Recommendation 34. The SMCCCD Board of Trustees is also unhappy with the recommendation and has sent a letter to the State Chancellor's Office voicing opposition to its inclusion in the new plan. Regarding the Academic Senate, Rick Ambrose will inquire if Statewide Academic Senate has taken a position on the recommendation.

Announcements
** A calendar of associated student events for November was distributed.
** The Student Senate is beginning its ambassador program (AMOP) and will be visiting four local high schools in an effort to recruit students to CSM.
** A summary of student services activities for Fall 2001-Spring 2002 showing accomplishments categorized by each college goal was distributed.
**KCSM is airing 30-second spots featuring success stories of former students.

Next Meeting: November 20

Next Facilitator: Tania Beliz

Submitted by V. Anderson

_____________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting
October 16, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Tom Diskin, Gordon Fung, Patricia Griffin, Mike Habeeb, Tim Karas, Shirley Kelly, Maral Kochayan, Michael Mitchell, Prity Patel, Grace Sonner, Marilyn Tabor, Henry Villareal. Absent: Joyce Berghoff

Agenda Review
No changes were made.

Review Meeting Summary, 10/2
No changes were made.

Facilities Update
Linda da Silva, director of facilities, maintenance and operations for the district, summarized the events since the passage of the bond last November through the Board's recent approval to contract with Swinerton Management and Consulting to manage the myriad of construction projects at each campus. John Baker, who will serve as Swinerton's project manager for the district, described the phases of work as: program definition- outline the budget and schedule for each project; program management -manage the bond program, reporting, tracking funds, setting policies and procedures and overall program management; and construction management - management of individual projects, design and construction.

Jose Nunez, executive director of facilities for district, reviewed a list of 10 projects slated for the CSM campus according to the scope of work, funding sources and status of each. While not all of the campus buildings are included in the list, he commented that overall modernization is intended for all buildings. He fielded a number of questions and informed Council that additional information about the construction projects and program management can be found on the district's web page under the listing of "facilities."

Accreditation Interim Report
Pat Griffin distributed draft copies of the interim accreditation report that had been recently reviewed by the Board. She explained that it addressed particular issues that the visiting team identified as requiring immediate attention. Those issues are: creating a climate of evidence (outcomes), developing a strategic plan, fully implementing program review, developing and implementing an enrollment management plan, and developing long-range technology and financial plans. Council members were asked to review the document and submit any requests for changes by October 21.

Chronology of Events Regarding SMCCCD Chancellor
Kate Motoyama addressed Council to describe her perspective on the events that resulted in the selection of the present chancellor. She voiced her disappointment that it was not the inclusive process that had been followed in the selection of the college presidents and that is practiced for all other positions in the District. She brought with her the source documents that supported her case.

Announcements
** The Student Senate's lecture series that debated the war with Iraq was well-attended. On 10/17 they will hold a political forum that will feature candidates from the Republican and Green parties.
** The ASCSM recently formed an official U.N. Model Club; the country they chose is Nigeria and the advisor to the group is Leighton Arimtage.
**The ASCSM will be attending the CAL Sac meeting in two weeks; Bill Simon will be the featured speaker.
**On 10/19, CSM Connects will host a reception honoring Student Leaders in the Community.
**Five campus workshops will be held for faculty and staff on "Managing Disruptive Behavior on Campus."

Next Meeting: November 6

Next Facilitator: Patricia Griffin

Submitted by V. Anderson

____________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
October 2, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candice Alfaro, Rick Ambrose, Tania Beliz, Joyce Berghoff, Gordon Fung, Mike Habeeb, Tim Karas, Shirley Kelly, Michael Mitchell, Prity Patel, Grace Sonner, Henry Villareal. Absent: Patricia Griffin, Maral Kochayan, Marilyn Tabor

Agenda Review
No changes were made.

Review Meeting Summary, 9/18
Added Prity Patel to list of absent members.

Strategic Planning Timelines
Rick Ambrose presented the Annual Planning Timeframe proposed by the Strategic Planning Committee. He explained that the process begins with the establishment of college goals by College Council followed by program reviews and the review of equipment priorities that will be used to inform the decisions regarding faculty staffing and equipment priorities for the next 2-3 years. The plan also calls for the review and update on an as-needed basis of the Technology Plan, Human Resources Plan, Enrollment Management Plan and Facilities Plan. Grace Sonner presented the Instructional Area Planning Cycle, the sequence of planning for instructional departments that is synchronized with the Annual Planning Timeframe.

BookFest
Grace Sonner reported that the Book Fest was a "quality event" that featured excellent speakers. Logistically, it ran very well thanks to the good cooperation from all constituencies. A debriefing meeting will be held. Shirley commended Grace and Susan Estes for all the work they did in planning and executing the event.

Update on Chancellor
Shirley Kelly reported that the board members have met with the various groups at all three colleges to discuss the chancellor's selection.

Budget Update
There was nothing new to report. The budget subcommittee will be meeting in the coming weeks.

Announcements:
**Transfer Day will be held Monday, October 7; about 50 colleges and universities will participate.
**The Student Senate will host a discussion on Oct. 16 with four CSM instructors speaking on the "War on Iraq."
**The first census data shows that enrollment is up at CSM by 6% (758 students) and that districtwide enrollment increased by almost 10% (2,747 students).

Next Meeting: October 18
Next Facilitator: Michael Mitchell

Submitted by V. Anderson

______________________________________________________________________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
September 18, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candace Alfaro, Rick Ambrose, Joyce Berghoff, Mike Habeeb, Tim Karas, Shirley Kelly, Maral Kochayan, Michael Mitchell, Prity Patel, Grace Sonner, Marilyn Tabor, Henry Villareal. Absent: Patricia Griffin, Gordon Fung

Agenda Review
No changes were made.

Review Meeting Summary, 9/18
Added Henry Villareal's name to the list of Council members present.

Facilities Update
Bob Loeffler presented a list of bond issue projects that showed timelines and relationships among the building projects. A construction management firm has been hired to assist the college with scheduling and planning and to manage and coordinate the construction on campus.

BookFest
Grace Sonner reviewed the list of authors who will be speaking at the event on September 28. She reported that in addition to his presentation, Jesse Jackson Jr. would meet students and faculty from the African American Retention Program and be available to sign books. She also described the various advertising efforts to promote the event. Complimentary book bags will be given out to attendees. Finally, Astronomy Day will also be held in conjunction with the 80th anniversary celebration.

Budget Update
Shirley Kelly reported that over the next two years, the colleges and district office need to balance the budget that includes a $2.1 million shortfall. For the next several months, the college will develop a preliminary plan that focuses on restructuring: a review of programs and services, managed hiring, and the efficient use of employees in critical positions. She explained that CSM is in "moderately good shape" because the college budgeted a large ending balance last year with the anticipation that budget problems would be looming in the next few years.

College Goals
Council reviewed the action steps (for the college goals) it developed at the previous meeting and made some revisions. The revised list will be used by the Strategic Planning Committee as it prepares a draft of action steps proposed by the four constituencies.

District Information
Trustee Patricia Miljanich informed Council about a situation that has arisen regarding the hiring of the district's chancellor without following a consultative process. She explained that based on advice of it's legal counsel, the Board followed acted lawfully. However, the State Chancellor's Office maintains the trustees violated the statue and has proposed that the district provide an appropriate remedy or face serious sanctions. The trustees have responded to the State Chancellor's Office that the proposed remedies are unacceptable and that the Board will continue to strongly support the chancellor. Council will continue to be informed of this situation.

Announcements:
**The BookFest will be held on Saturday, September 28.
**The Student Senate is sponsoring a lecture series that tentatively will begin on October 16 with an open forum on international relations.

Next Meeting: October 2
Next Facilitator: Patricia Griffin (alternate - Henry Villareal)

Submitted by V. Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
September 4, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present: Candace Alfaro, Rick Ambrose, Joyce Berghoff, Rohan Desa, Mike Habeeb, Tim Karas, Shirley Kelly, Maral Kochayan, Michael Mitchell, Prity Patel, Grace Sonner, Marilyn Tabor. Absent: Patricia Griffin, Gordon Fung

Agenda Review
Added an item: Strategic Planning Committee Membership

Orientation to College Council
Susan Estes conducted an orientation session for Council that included a brief history of shared governance at CSM and information about facilitation, running an effective meeting and expectations of group members.

College Goals
Council members brainstormed possible action steps that would be incorporated into College Goals. This list, along with lists from the constituency groups, will be reviewed by the Strategic Planning Committee. The Committee will prepare a draft document of College Goals with the inclusion of related action steps that will be presented at the first College Council meeting in October.

ESL Position
Grace Sonner described the college's process for determining full-time faculty positions. She explained that an ESL position will be substituted for one of the two math positions approved last spring for Fall 2002. The deans will begin the hiring process for the approved positions this semester and continue into Spring 2003.

Budget Subcommittee Membership
New members to the Budget Subcommittee include: Henry Villareal, Maral Kochayan and Candice Alfaro.

Strategic Planning Committee Membership
New members of the Strategic Planning Committee include: Tim Karas and Henry Villareal

Announcements
**The BookFest will be held on Saturday, September 28.
** The next CSM Cares Session takes place September 19 and 26.

Next Meeting: September 18
Next Facilitator: Marilyn Tabor

Submitted by V. Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
May 15, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Mike Claire, Sandra Comerford, Pat Griffin, Mike Habeeb, Shirley Kelly, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Frances Schulze, Grace Sonner, Marilyn Tabor, Allan Young. Absent: Brier Buchalter and Gordon Fung

Agenda Review:
No changes were made.

Review of Meeting Summary:
No changes were made.

Facilities Update
Bob Loeffler and Rick Mangum (architect with tBP architectural firm) provided an overview of facilities planning that has occurred to date. The architects have been looking at all of the buildings on campus in phases of implementation and use. Following many meetings, the group of faculty and managers working on the Integrated Science Center has agreed on program space for the new building that is within budget. TBP has also been working with student services staff on consolidation of services and programming the space for the student service information center. By the end of summer 2002, block diagrams will be available showing the allocation of space and relationship of the activities that will be located in buildings 1, 5 and 6. Council also received an update of the bond issue projects and allocations districtwide.
(Note: College Council serves as the Facilities Oversite Committee for the college.)

College Goals
Rick Ambrose reported that the Strategic Planning Committee was unable to meet to develop goals, however, at an earlier meeting the group condensed all of the ideas presented in College Council into six categories: Facilities; Institutional Planning & Resource Allocation; Enrollment Management; Programs and Services; Diversity; and Staff Recruitment, Retention, Development and Recognition. Goals will be developed and brought to Council in the fall.

Placement/Inclusion of Statements
Helen Walker described the various ways in which the mission, vision, values and diversity statements will be prominently displayed, including at various locations on campus, in the college catalog, on the college website and in CSM Internal.

Full-Time Faculty Positions, 2003-04
Grace Sonner distributed a list of requests for full-time faculty positions for 2003-04 and described the shared governance process that was used to develop the list. Of the 13 requests, four are considered priority and will be forwarded to the Chancellor's Office. The positions are cosmetology, broadcast and electronic media, biology and foreign language.

Announcements:
**The Scholarship Convocation will be held on May 16. At this event, 113 scholarships totaling $114,000 will be awarded to 145 students.

**The Associated Students have prepared postcards for members of the college community to send to state legislators lobbying in support of programs that are in danger of budget cuts/elimination.

**Next semester's ASB president will be Gordon Fung; Candace Alfaro will serve as vice president; most of the senators elected are new officers.

**Allan Young and Cynthia Killian were commended for the "wise input" they provided to Council on behalf of the students.

**Mike Claire will be leaving the college to become interim vice president of instruction at Canada College. On behalf of Council, Shirley Kelly thanked Mike for his many contributions and his leadership.

Submitted by V. Anderson

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COLLEGE OF SAN MATEO
College Council Meeting Summary
April 17, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Brier Buchalter, Mike Claire, Sandra Comerford, Gordon Fung, Pat Griffin, Mike Habeeb, Shirley Kelly, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Frances Schulze, Grace Sonner, Marilyn Tabor, Allan Young

Agenda Review:
Added "Additional Math Faculty Allocation"

Review of Meeting Summary:
No changes were made.

Additional Math Faculty Allocation
Grace Sonner requested an additional math faculty position for 02-03 which would enable the math/science division to hire two outstanding candidates. The instructional deans have given their approval for this action. Bob Kowerski explained that if both were hired for 2002-03, the division would withdraw its request for a math faculty for 2003-04. Council agreed to the request.

Values Statement
Following a review by all constituencies, the values statement was adopted by Council.

College Goals
Shirley Kelly reviewed the accomplishments made this year toward strategic planning and commended Council for its efforts. Now that the mission, vision and values statements have been completed, the next step is to develop college goals and annual objectives. Council developed a list of general categories that will be used to develop goal statements. The Strategic Planning Committee will use this list to develop a draft of goal statements.

Placement/Inclusion of Statements
This item was postponed until the May 1 meeting.

Facilities Update
Pat Griffin presented a relationship diagram prepared by tBP Architects showing student services and administrations functions for Buildings 1, 5, and 6 and explained that it depicts tiers of services that are based on student need. The central point of the diagram for these buildings is an area that that will be designated as the "Welcome Center," and located in Building 5.

Announcements
**Get Linked Expo will be held on April 24 and will feature keynote speaker Richard Soyombo.
**The Scholarship Convocation is scheduled for May 16 from 5-7:30pm
**On May 1 from 3-5 pm there will be an event honoring employees with 25 years of service at Crystal Spring Golf Course Clubhouse.
**Commencement will be held on May 22 at 8pm

Next Meeting: May 15

Next Facilitator: Frances Schulze

Submitted by V. Anderson

__________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
April 3, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Brier Buchalter, Mike Claire, Gordon Fung, Mike Habeeb, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Grace Sonner, Marilyn Tabor, Allan Young Absent : Sandra Comerford, Pat Griffin, Shirley Kelly, Frances Schulze

Agenda Review:
No changes were made.

Review of Meeting Summary:
No changes were made.

Placement/Inclusion of Statements:
Gordon Fung expressed interest in having the statements (mission, vision, diversity and philosophy/values) appear in the catalog and more specifically in the schedule (on the front or back cover) where students will see them. It was suggested that the PR/Marketing Department be consulted as to the feasibility of placement in the schedule. Mike Habeeb suggested checking other schools' publications to see where they place statements. Other locations that were suggested as places for the statements to appear were our web site, CSM Internal and the announcement case outside building 5. A representative from PR/Marketing will attend the next College Council meeting to further discuss the placement of statements.

Facilities Update:
Bob Loeffler updated the council on the progress of plans for the Integrated Science Building and the Regional Safety Center. Architects are now working on space programming and that should be completed in approximately two months. The architects will be meeting next week to discuss plans for Buildings 5/6 and 1.

Special Transfer Program:
Alan Young and Cynthia Killian met with the assistant dean of students at Stanford University regarding CSM transfer students. They will continue to promote a relationship with Stanford.

Announcements:
** Nine student senators and Steve Robison attended an Advocacy Conference in Washington DC over Spring Break. **Allan Young received a civil rights fellowship for the summer of 2002 and will spend a week at Harvard and seven weeks in Washington DC. **To mark the college's 80th anniversary, a Book Fair that will take place on September 28th.

Next Meeting: April 17

Next Facilitator: Gordon Fung

______________________________________________________________________________________________

COLLEGE OF SAN MATEO
College Council Meeting Summary
March 20, 2002
Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Brier Buchalter, Mike Claire, Gordon Fung, Mike Habeeb, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Marilyn Tabor. Absent : Sandra Comerford, Pat Griffin, Shirley Kelly, Frances Schulze, Allan Young

Agenda Review:
Removed agenda item, "Special Transfer Program."

Review of Meeting Summary:
No changes were made.

Philosophy (Values) Statement:
Council members discussed suggestions that they had received from the four constituency groups. Skeet McGinnis suggested adding 'student focus' after the word 'collaborative' in the second paragraph and to add 'realistic' before the word 'measurable' in the fourth paragraph. Marilyn Tabor suggested taking the statement out of the passive tense and making it active. The Strategic Planning Committee will review the changes and bring the revised statement to an upcoming Council meeting.

Brier Buchalter and Gordon Fung thought that the statement should be in a prominent place in the class schedule. Rick Ambrose stated that the Values Statement presented a good deal of hard work and shouldn't just hang on the wall. Mike Habeeb added that it could appear on the web site.

Facilities Update:
Grace Sonner gave a short update in Pat Griffin's absence. There was an extensive discussion by the students regarding the status of the proposed renovations to Buildings 1, 5/6. Students expressed concern over rumors regarding the renovations and it was decided that we have Pat Griffin or Bob Loeffler respond to questions at an upcoming Council meeting.

Announcements:
Spring Break is next week. The Chancellor's Listening Forum will be held on April 11 from 2:00 - 4:00 PM in the Choral Room.

Next Meeting: April 3

Next Facilitator: Mike Claire

____________________________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

March 6, 2002

Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Mike Claire, Sandra Comerford, Pat Griffin, Gordon Fung, Michael Habeeb, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Frances Schulze, Marilyn Tabor, Allan Young; Also Present : James Robertson, Valerie Anderson; Absent : Brier Buchalter, Shirley Kelly, Grace Sonner

Agenda Review
No changes were made.

Review of Meeting Summary, 2/20/02
No changes were made.

Diversity Statement
Rich Castillo presented an updated version of the proposed college diversity statement developed by the College Diversity Advisory Committee (CDAC). He explained the changes that were made to the statement since College Council had reviewed and commented on it. By consensus, Council agreed that the statement should be adopted. It will go back to CDAC for formal adoption.

Philosophy (Values) Statement
Valerie Anderson distributed the first draft of the college values statement. She explained that the Strategic Planning Committee took the values statement concepts that Council had brainstormed and organized them into six categories. From these categories, the committee developed an umbrella statement with five supporting statements. Each of the four representative groups was asked to share the draft with their constituency and bring comments back to the next College Council meeting.

Special Transfer Program
Allan Young reported that he had met with Pat Griffin to discuss the concept for POINT (Point for Out-of-State, Independent and Non-Traditional Transfer); his next step will be to consult with Al Acena, Aisha Upshaw and several of the division deans to discuss the possibility of expanding the Honor's Program.

Announcements
The Volunteer Fair was very successful; the students expressed their thanks to all who supported the event.

Next Meeting : March 20

Next Facilitator : Cynthia Killian

Submitted by V. Anderson

______________________________________________________________________________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

February 20, 2002

Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Brier Buchalter, Sandra Comerford, Michael Habeeb, Shirley Kelly, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Frances Schulze Grace Sonner, Marilyn Tabor, Allan Young; Also Present : Valerie Anderson; Absent: Tommy Chong, Mike Claire, Pat Griffin.

Agenda Review
Added "Instructional Equipment Update" (Sonner)

Review of Meeting Summary, 2/05
No changes were made.

Vision Statement Update
Valerie Anderson distributed the revised statement and highlighted the changes that had been made, based on input from Council. Following discussion, Council adopted the statement.

Philosophy (Values) Statement
Valerie explained that the Strategic Planning Committee is in the process of developing the vision statement, incorporating all of the themes that Council had mentioned in a brainstorming session. The Committee will have a first draft prepared for the March 5 meeting.

College Goals, 2001-02
Shirley Kelly had requested Council's input regarding action steps. Several suggestions were made and will be added to the goals.

Transfer Program
Allan Young described a concept for a program (POINT - Program for Out-of-State, Independent and Non-Traditional Transfer) that would encourage students to consider applying to non-traditional choices of transfer institutions. He believes the college does a good job helping student transfer to the CSU and UC systems, but recognizes a need to provide resources to help students in applying to other institutions. He explained that such a program, in addition to providing an important service to students would also be a means to attract students, increase enrollment, improve public perception and enhance transfer. He also suggested that in conjunction with POINT, the Honors Program should be strengthened by the addition of courses from other divisions.

Instructional Equipment Update
Grace Sonner distributed a spreadsheet for the allocation of instructional equipment funds for 2001-02. She explained the process from initial funding requests submitted by the deans through the final allocation. Criteria for considering requests include safety issues, participation in program review process, and relationship to college goals. Group consensus is used as a means for allocating the funds. Shirley congratulated Grace for a well-developed and useful document.

Environmental Scan
Rick Ambrose presented a preliminary report on enrollment simulation and planning that was prepared by an external consultant. The report provides data on our students and the community, and when complete, its findings will be used as a tool for directing change in programs, in marketing, and in the development of college goals.

Construction Update
Grace reported faculty from various disciplines and groups of architects have had a series of meetings to focus on needs of Buildings 5, 6 and the Science Center. She indicated CSM has a nine-year plan for completion of all projects on campus.

Announcements
Valerie presented a framed copy of CSM's Mission Statement that will be displayed in 1-115.

Next Meeting : March 6

Next Facilitator : Allan Young

Submitted by V. Anderson

________________________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

February 6, 2002

Meetings of the College Council are open to all members of the campus community

Council Members Present : Rick Ambrose, Joyce Berghoff, Brier Buchalter, Mike Claire, Sandra Comerford, Pat Griffin, Michael Habeeb, Shirley Kelly, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Grace Sonner, Marilyn Tabor, Allan Young; Also Present : Valerie Anderson; Absent: Tommy Chong and Frances Schulze

Agenda Review
No changes were made.

Review of Meeting Summary, 12/5
No changes were made.

MESA Program Update
Bob Kowerski presented historical background on the MESA (Math, Engineering, Science Achievement) program, a UC-affiliated program offered in partnership with the State Chancellor's Office. He explained that each MESA program receives $80,000 per year in grant funds which must be matched by the college, in addition, the program requires a dedicated director and facility. The advantage of offering MESA is the increased retention of economically disadvantaged students in math, engineering and science majors.

Vision Statement
Shirley Kelly gave a recap of process Council is following as it works toward implementing the college's strategic plan: the mission statement has been developed, a vision statement is in draft form, the philosophy statement (values) is the next step; and finally, using these three documents, college goals will be developed. Council reviewed the draft of the vision statement and gave feedback based on discussion with each of the constituent groups. The Strategic Planning Committee will consider all the suggestions and present the revised statement to College Council on Feb. 20.

Philosophy (Values) Statement
Council brainstormed a list of words and phrases that they believed should be included in a philosophy statement. The list will be the basis for the Strategic Planning Committee's work as they begin to craft the philosophy.

College Goals
Shirley distributed the 2001-2 college goals, including actions steps in carrying out the goals. Council will review the actions steps and respond to Shirley if any changes need to be made. She indicated that after this year, goals will be developed from the strategic planning process.

Bond Construction Update
Pat Griffin and Grace Sonner and their respective faculties have attended a series of meetings with the architectural firm tBP to discuss space-planning needs of each department. In addition, administrators and math and science faculty interviewed six architectural firms interested in the design of the Integrated Science Center; one firm will be recommended to the Board for approval. The priority order for construction to occur will be buildings 5 & 6, 18, Integrated Science Center and the Public Safety Building.

Announcements
Club Day will be held Feb. 13; the Volunteer Fair is scheduled for March 6. The Student Senate will be cleaning out their offices in anticipation of hosting some events in the area. The next diversity lecture is scheduled for Feb. 13, 10 am, with a reception and brown bag discussion to follow.

Next Meeting : February 20

Next Facilitator : Shirley Kelly

Submitted by V. Anderson

_______________________________________________________________________________________________________

COLLEGE OF SAN MATEO

College Council Meeting Summary

December 5, 2001

Meetings of the College Council are open to all members of the campus community

Council Members Present: Rick Ambrose, Joyce Berghoff, Brier Buchalter, Mike Claire, Tommy Chong, Sandra Comerford, Pat Griffin, Michael Habeeb, Shirley Kelly, Cynthia Killian, Skeet McGinnis, Michael Mitchell, Frances Schulze, Marilyn Tabor, Allan Young; Absent: Grace Sonner Also Present : Valerie Anderson

Agenda Review
No changes were made.

Review of Meeting Summary, 11/7
No changes were made.

CSM Statement on Diversity
Rich Castillo, member of CDAC (College Diversity Advisory Committee), presented a draft of a statement on diversity that was created and approved by the committee. He explained that the committee wanted to develop a statement to reflect the way the campus community feels about diversity. Council discussed the statement and suggested that each constituency group review it and give their input to Rich.

Mission Statement Update
Council agreed to the changes that were recommended by the academic senate, managers, classified employees and students; the members unanimously approved the statement which is CSM's first mission statement. It will be framed and posted in 1-115 and will also be included in the college catalog.

Mission Statement
Mike Claire shared a list of 13 vision statement ideas that were brainstormed by the Strategic Planning Committee and will serve as building blocks for developing a statement. The final product will be pared down to an introductory statement and five or six sentences that capture the essence of what we, as an institution, want to pursue. From the vision statement, concrete, measurable goals with action steps will be developed.

MESA Program Update
Tommy Chong reported that he and Grace Sonner met to discuss the possibility of starting a MESA program for CSM. Grace was collecting information and will present it at an upcoming College Council meeting.

Bond Expenditures
Shirley Kelly described the order in which the projects will unfold, beginning with the earthquake retrofitting (using State funds) and renovation of Building 18 and the establishment of a mobile village during Summer 2002; the Student Center (Buildings 5&6) being transformed into a one-stop-shop for student services; the construction of the Public Safety Building modulars; construction of the new Science Building; and the remodeling of buildings 10, 11 and 12. The first task that will begin in January will be to "program" the buildings, a plan that determines which programs go where.

Next Meeting: February 6

Next Facilitator: Shirley Kelly

Submitted by V. Anderson