MEETING MINUTES
December 17, 2003
PRESENT: Bernie Blackman, Nick Kapp, Peter Monrroy, Phyllis Porcar, Regina Stanback-Stroud, Jeff Westfall, Rosemary Ybarra-Garcia
ABSENT: Pablo Gonzalez, Tanya Johnson, Fran White
RECORDER: Betty Schlaepfer
AGENDA
1. Agenda Building
2 .Interim Accreditation Visit--R. Stanback-Stroud
3. Facilities Update--R. Ybarra-Garcia
4. Budget Update--R. Ybarra-Garcia
5. Institutional Planning--B. Blackman
6. Reporting--B. Blackman
7. 2nd Draft of 2004-05 Work Plan--B.Blackman
8. DSGC Report--B. Blackman, N. Kapp, P. Porcar, T. Johnson
9. Academic Senate Report--N. Kapp
10. Classified Council Report--P. Porcar
11. ASSC Report--T. Johnson
12. Next Agenda
MEETING SUMMARY
AGENDA BUILDING
No changes were made to the agenda.
INTERIM ACCREDITATION VISIT
Regina Stanback-Stroud reported that Margery Meadows and Connie Beringer are the co-chairs for our spring interim accreditation visit. A team of writers has been selected to work on the various topics that need to be addressed. Assignments have been given and a draft will be developed. Areas to be addressed include integrated planning, communication, human resource issues, and facilities planning. The campus community will be given opportunities to review our report and provide input.
INSTITUTIONAL PLANNING
Bernie Blackman reported that the minutes of the last IPC meeting had been posted on the web and would be sent out by e-mail to IPC members. He noted that clarification of our planning and governance structure is taking place in the IPC meetings and that we are in great shape for the upcoming accreditation visit.
Bernie distributed copies of a handout depicting and describing Skyline’s councils. We are now making a distinction between councils and committees in our documentation. Bernie is working on a document which will specify the roles of the committees and councils and also include the authorization for these bodies, their memberships and meeting times. We need to have documentation for the visiting accreditation team that will clearly explain what our committees do and how they relate to each other. Bernie said that we need to change the name of the Institutional Planning Council to the Institutional Planning Committee.
Council members reviewed the handout and made these suggestions:
- Make sure all campus committees and councils are included
- Indicate if the public and/or the Skyline community are invited to attend the meetings
- Include division reps in the membership of the Academic Senate Governing Council
- Possibly include information on quorums
o It was suggested that we emphasize in our Accreditation Report the fact that we are making progress in publishing more information about our committees on the web.
o Bernie stated that he envisions at least 3 models that need to be developed and documented for the accreditation visit: Skyline’s councils, committees and planning cycle.
o Dr. Blackman distributed two handouts: the 2002-03 final Year End Annual Plan and the current draft of the 2004-05 Work Plan. He noted that the Work Plan draft is still open for review and comment.
REPORTING
Bernie Blackman reported that Skyline’s unduplicated headcount as of December 12 is 6,435. This figure is 65% of last year’s enrollment at spring census. He noted that we are up 15 or 20% from the same time last year.
Bernie will advertise for a temporary assistant in January.
BUDGET UPDATE
Nick Kapp and Rosemary Ybarra-Garcia gave an update on the December 11 College Budget Committee (CBC) meeting. CBC members brainstormed ideas that President White could share at the January 12 Board Retreat. The CBC may meet on January 29 for a budget update. Information on the Governor’s proposed budget will be available at that time.
FACILITIES UPDATE
Rosemary Ybarra-Garcia reported that asbestos abatement would take place in Buildings 1 and 2 during the Winter Break. She and Regina Stanback-Stroud sent out a memo explaining the extent of the work to be done and the impact on the campus. The work is scheduled to be finished by the 14th of January.
Rosemary Ybarra-Garcia reported that smokers now need to stand 20 feet from building entrances instead of 15 feet. Our Facilities staff will put up signs specifying the new limits. The difficulty of enforcing the smoking policy on campus was discussed.
Rosemary reported that Facilities finally came up with some ideas for evacuation signs for our campus. She will bring the plans to College Council at a future date.
Rosemary reported that she hopes to have wallet sized cards containing emergency phone numbers printed to give to people on campus.
DSGC REPORT
Nick Kapp gave an update on the last DSGC meeting, noting that DSGC members reached consensus on expanding the membership of the Council. Updates were given on construction and the budget. The student reps distributed a statement formalizing the role of students in shared governance which will be circulated for comment.
ACADEMIC SENATE REPORT
Nick Kapp reported that Program Improvement and Discontinuance will now be called Program Vitality. Four Program Reviews have been completed. Nick noted that the process has improved in the last couple of years and is more meaningful than it was in the past. The Degree Audit Committee is in the process of making recommendations. Regina Stroud was commended for her efforts in this area. The Academic Senate is working on a resolution on budget items. Vice President Stroud stated that she hopes the resolution will support more counseling hours since many students are being turned away in Counseling.
CLASSIFIED COUNCIL REPORT
Phyllis Porcar reported that the next Classified Council meeting would take place in January.
ASSC
Peter Monrroy reported that 30 students had recently expressed interest in joining ASSC or learning more about it. Next semester’s ASSC meetings will take place every Friday afternoon from 2 to 4.
NEXT AGENDA
Accreditation Visit
Facilities Update
Budget Update
Institutional Planning
Reporting
FTEF Allocation Recommendations
Degree Audit
Drop Policy Update
DSGC Report
Academic Senate Report
Classified Council Report
ASSC Report