Ed Policy

 

Meeting Minutes, November 1, 2005

 

PRESENT:

Char Wulbers

Lynne Douglas

Garry Nicol

George Buckingham

Kevin Sullivan

Tadashi Tsuchida

Angelica Panganiban

Jennifer Hughes

Sherri Hancock

Cindy Moss

 

 

 

  1. Read and approve minutes

 

10/04/05 Minutes were reviewed and approved.

 

 

  1. Report from Academic Senate: Garry
    1. Discussed JenniferÕs proposal for Ed Policy to continue to serve in its present role as Matriculation Advisory Committee, but with the difference that at least one Ed Policy meeting a year would be run by the current campus matriculation officer and with an agenda that would be 100% matriculation issues.   For this meeting, in addition to the current members of Ed Policy, additional participants would be invited in order to more fully represent all aspects of matriculation, including orientation, and placement testing.  This special meeting session would take place once or twice a year and is an object of interest for matriculation site visits. Academic Senate has given approval for this proposal. 

 

  1. Report on Degree Audit Steering Committee recommendations: Sherri

 

  1. Progress Report on disabled student academic accommodations appeals form: Lynne

 

    1. Lynne informed the committee that she reviewed the District Policy and Procedures for Providing Academic Adjustments for Students with Disabilities and found that there were potential difficulties in developing accompanying forms.  There were two concerns.  First, the policy does not seem to address the case where a student is concerned that a recommended, and requested, accommodation is not being implemented in a satisfactory manner.  Second, a 5 day completion period allotted to the informal grievance process needs to be clarified:

                                                     i.     At what point does the 5 day process begin? After last discussion? Or at the initial interaction regarding a concern?

                                                      ii.     How does one formally document the beginning of an informal process?

                                                        iii.     The process is usually:

1.     Student asks teacher for request

2.     Teacher does not implement accommodation

3.     Student appeals to DSPS

4.     Informal process may involve instructor, DSPS and appropriate deans

    1. Char: grievances regarding grade change should be submitted as a formal grievance.
    2. Jennifer suggested having policy, crafted by Paula Anderson, re-approved for better clarification to address 5 day timeline.  Also to make recommendation to group that developed the policy to review or rewrite policy with better clarification. 
    3. Lynne suggested notifying VPÕs at the District to review the policy. 

 

GarryÕs point of action will be to submit recommendation to Paula  AndersonÕs group regarding timelineÕs clarification and interpretation of the policy. At this time, DSPS attempts to implement the informal process without a timeline. In accord with the district policy, until formal decision is reached, temporary accommodations must be implemented.

 

 

  1. Next step cheating/plagiarism: Cindy, Garry
    1. Submit to Academic Senate questionnaire regarding cheating/plagiarism to sample student population. Questionnaire is two-tiered: importance and satisfaction.
    2. It was agreed that until we see how questionnaire is worded, no action can be taken. 
    3. Garry suggested including plagiarism.  It was suggested that another term be used instead of ÔplagiarismÕ, per the Academic Senate because student population may not understand specific meaning of the word.  The committee agreed that the student population has an idea of the meaning of the word plagiarism and would use the term. George will come up with plagiarism questions. 
    4. Tadashi or Cindy would create question regarding cheating. 
    5. Garry suggested to measure by SLO because this issue needs to be better defined.  Handbook and catalog differ on these policies. 

 

  1. Discuss problem of on-line updates to catalog.
    1. Not discussed. Will continue at next session.

 

  1. Clarify additional goals.
    1. Not discussed.  Will continue at next session.

 

  1. Proposal to increase profile of matriculation advisory committee:  Jennifer
    1. Sherri asked the group about their knowledge of matriculation and reviewed main elements and significance of college profile.  Clarified what this committee should know about matriculation.  Jennifer suggested that the committee should be clear on these items for state reporting. 
    2. It was decided the committee would keep this as a permanent agenda item for updates. 

 

 

  1. Smoking policy: Involve Ed Policy?: Lori
    1. Not discussed.  Will continue at next session.

 

  1. Agenda items for 12/06
    1. Revisit items not discussed and items from last month.