Skyline College

ED POLICY COMMITTEE MEETING

Notes for September 3, 2002

Present: E. Seth, G. Nicol, P. Spakowski, S. Zamani, S. Hancock, R. Ybarra-Garcia and B. Fisher.

Recorder: M. Ton

1. Introductions

2. Goals for 2002-03 – (Refer to handout)

E. Seth reported that she presented the EP goals developed at our May 5 meeting at the Academic Senate meeting.

The 02-03 goals listed below include those added at this meeting. These will be presented to Academic Senate.

a. Academic Review Committee – (Student Grievance and Appeals and Academic Accommodations Appeals) We have agreed on the members that make up the committee (2 members of EP and 1 Ad Hoc or Ex. Officio). However, we must work on the procedures and processes.

b. Degree Audit – Keep as agenda item for updates. S. Hancock will keep EP update when committee is reactivated. Will there be more faculty representation on the committee and what progress has been made on Degree Audit? Linda-Rosa Corazon continues to serve on the committee as the Skyline faculty representative.

c. Develop a “signoff” form. This form will be used when action is taken or a policy decision is made. The sign-off sheet will serve as a written record and include the policy, the date and required signatures.

d. Prerequisites– Further implementation of electronic computer checking was discussed. Currently, 2 English courses district-wide (Eng836 and Eng100) have computerized prerequisite checking. The English instructors at Skyline are pleased with how the system is working. However, Gary mentioned that English faculty at CSM are talking of dropping some reading prerequisites. The District will not implement computerized prerequisite checking for a course unless the prerequisites are the same district-wide. For classes that have no computer prerequisite blocking, the instructors are obligated to enforce the college prerequisite policy. J. Hughes is working on getting a meeting of the Computerized Prerequisite Checking Task Force scheduled this semester. No decision has been made as to what courses will be implemented next for prerequisite computer checking.

e. Advance Placement Credit– The issue was that AP requirements are not consistent District wide. S. Hancock has talked to R. Stroud & Regina was to take it to Curriculum Committee. Will she bring it back to EP? Keep AP on agenda for updates.

f. Revision of Concurrent Enrollment forms – The forms for concurrent enrollment are being revised. The committee will review the draft for recommendations.

3. Appeals policy for grievances –

Handouts: 1) District Rules and Regulations

2) Skyline Grievance and Appeals Procedures

R. Ybarra Garcia advised that the procedures printed on the Student Handbook 02-03 are wrong due to the printer not making the changes that A. Buisch has requested. A. Buisch will have the corrected grievance and appeals procedures put together in a brochure and will distribute it campus wide. Skyline’s procedures are consistent with District’s rules & regulations. However, the college has added the VP appeal level before the appeal goes to the President level. The college can make insertion where District’s rules & regulations are silent.

There are three types of grievances/complaints–

1) Discipline – Procedure starts with Instructor, D. Dean, A&R Dean, VPSS, President, Chancellor, and ends with the Board.

2) Sexual Harassment/Discrimination – Procedure begins with Division Dean, then to VPSS. (These acts violate the law and may involve litigation).

3) Grievances & complaints – grade disputes, graduation requirements, academic policy interpretations, academic policy actions and complaints (refer to handout of flowchart). We are in the process of creating a form for the students to fill out when they file a complaint.

Ed Policy needs to decide if the student would have the options of: 1) have the Hearing Officer (which is the Dean of A&R) to investigate, review, and make the decision for the case; or 2) have the Hearing Officer convene the Hearing Board and the Hearing Board investigates, reviews, and makes the decision for the case.

Members want more discussion before they can decide. In the mean time, the members requested additional flowcharts to clarify the options.

In addition, EP wants request for a Hearing Board be made in writing. The committee also wants to extend the 5 days timeline* to 10 days to provide its decision to the student. (* instructional days rather than business days).

4. Appeals policy for disabled students requesting academic accommodations. (Oct. agenda)

EP needs to set timeline for accommodation request.

5. Consideration for timeframes for appeals policies

(Oct. agenda)

6. Development of form(s) for appeals process

(Oct. agenda)

For next agenda:

Flowcharts to reflect the grievance appeals options.

Appeals Timelines and Forms

Academic Accommodations procedure

Meeting adjourned at 3:15 pm.