Skyline College
ED POLICY COMMITTEE MEETING MINUTES
November 4, 2003

1. Approval of Minutes
The minutes for the October meeting were approved as presented.

2. Student Grievances Appeals Form Revisions
a. Review Committee’s recommendations - Jennifer
The committee recommended additional changes to the form. Jennifer will make the changes and Evelyn will send out the revised form to committee members for review.

(1) When and where can students petition for credit by exam? (Credit by Exam          request/form)

(2) When can students take the exam and who administers the exam?

(3) When are results posted? A consensus from members was results should be posted as soon as they are available.

(4) Where is the list of courses available for credit by exam posted? (catalog, class schedule, internet)

Things to consider when writing the credit by exam policy:

(1) Student must not be on academic probation or dismissal

(2) The grading option is the same as listed for the course; this is in compliance with Title 5 regulations

(3) Students cannot use credit by exam to improve a grade for a course

(4) Students are charged for units taken as credit by exam at the equivalent cost as if they were taking the 18-week long course, excluding other campus fees. Students cannot use financial aid to pay for credit by exam.

(5) The maximum units a student can take for credit by exam; 12 units for AA degree and 6 units for certificate

(6) Students do not need to provide justifications for taking credit by exam.

Jennifer, Char and Evelyn will develop a draft of a credit by exam form.

b. Develop guidelines for departments to consider when selecting courses –

The handouts and the criteria discussed above are sufficient for the division offices to use as guidelines in developing the list of courses available for credit by exam for their division.

(1) Evelyn will get clarification from Connie regarding the English Department’s status on offering courses for credit by exam.

(2) Evelyn asked for status updates from division reps at the next meeting since the feedback will be helpful for the committee’s continued discussion

c. Text for catalog

(1) Members would like to see the text in bullets and highlights format.

4. Status of Revising Matriculation Exemptions – Evelyn

a. Review exemptions currently in use by the 3 colleges

Evelyn met with the Matriculation Coordinators from Canada and CSM. They will work together to establish standardized matriculation ‘exemptions’. Evelyn will give an update at the next meeting.

5. Computerized Prerequisite Enforcement Update
Evelyn attended the Math department meeting to discuss the steps involved in the process. The math faculty will talk with colleagues at Canada and CSM.

6. Recommendations Highlighted on WebSMART
ITS said that it cannot implement the request because the ‘recommendations’ for courses are very different district wide.

7. Proposal to Put Holds on Probation 2 Students – Jacquie
The item is tabled for the next meeting.

8. Responsibilities of Educational Policy Committee – handout
Evelyn shared a document with the committee which highlights the purpose and responsibilities of the committee.

Meeting adjourned at 3:32 p.m.