Skyline College
ED POLICY COMMITTEE MEETING
  MINUTES for October 7, 2003

Present: Robert Henry, Soodie Zamani, Tadashi Tsuchida, Gary Nichol, Jacquie Escobar, Rosemary Ybarra-Garcia, Char Wulbers, Sherri Hancock, Ilka Barcala, and Jennifer Hughes.
Chair: Evelyn Seth
Recorder: Megan Ton

1. Approval of Minutes
The minutes were approved as presented.

2. Student Grievances Appeals Form revisions – Jennifer
(Handout: ‘Grievance Form’)
a. Review Committee’s May recommendations -Additional recommended changes to the ‘Grievance Form’ are:
1) In the first paragraph, use bulleted items to indicate the academic grievances form is used for: (i.e. o Grade o Withdrawal, o Course repetition and etc…). This will make the form clearer and easier to read.
2) Make a reference to where/whom the sexual harassment, discipline, or discrimination complaints should be directed.
3) Make clear that students are responsible for keeping their own record for the grievance and that the college is not responsible to maintain them. However, the white copy of the form will be maintained in the office where it is filed and the yellow copy goes to the student.

Additional comments:
1) The Grievance Form will not be part of an employee’s personnel file if the complaint is about a staff/faculty member.
2) The forms are available in the division offices and the A&R counter in the One Stop Center.

Committee members having additional comments/suggestions please send them to Evelyn before the next meeting.

3. Credit by Exam Updates – Evelyn
A. Review "new" text for catalog – Sub-committee
(Handout: A draft of Credit by Exam policy and Issues to Resolve)

Suggested changes to the draft are:

1) Add "strongly" before "encourage" to the last sentence in the 2nd paragraph. Bold the entire sentence to read, "Students are strongly encouraged to consult with a Skyline counselor for further information regarding credit by examination procedures."
2) Establish a deadline due to limited resources. Each division should establish a deadline that fits its needs and resources.
Action item:
Evelyn will send a copy of the Credit by Exam package to division reps. It includes samples of ‘Credit by Exam policy’ and ‘list of courses that are available for Credit by Exam’ from other community colleges such as West Valley College, Chabot, Santa Rosa Jr. College, College of Alameda, and etc. These samples may provide some guidelines as division offices put together the list of courses that are available for Credit by Exam.

B. Develop guidelines for departments to consider when selecting courses – review information from Jennifer & Sherri
C. Discussion of process for Credit by Exam (refer to Solano Community College Model) – Tabled for next meeting

4. Status of Revising GPA for Dismissal – Jacquie
The counselors have identified a need to intervene, as early as possible, with students who are on probation status. Currently, students on probation status are NOT required to see a counselor before registering for classes. Through the Student Success Program counselors would work closely with academically dismissed students to get them back in good academic standing. Therefore, the counselors propose the following option:

Place a "HOLD" (in BANNER) on registration for any student who is on probation 2 status. The student would be directed to meet with a counselor.

The committee supported the idea. Support from the other two colleges would strengthen a request to ITS for implementing the "hold". It was noted that this process would not require a change in District Rules and Regs.

It was suggested that:
1. Counselors write up a proposal.
2. Counselors meet and discuss the proposal with their colleagues at the other two colleges. Agreement by the two colleges would be valuable, but not essential for moving forward.

5. Status of Revising Matriculation Exemptions – Evelyn
Tabled for next meeting

  1. District Rules and Regs
  2. Review exemptions currently in use by the 3 colleges.

6. Recommendations highlighted on WebSMART
Evelyn asked ITS if ‘recommendations’ for a course can be highlighted as ‘prerequisites’ do on BANNER. ITS suggested that if the practice is district wide, they would implement it. Evelyn will continue to work with Eric Raznick (ITS), Marsha Ramezane (Canada’s Director, Articulation & Matriculation) and Dean Chowenhill (CSM’s Dean of Counseling and Matriculation).

7. Prerequisite Enforcement
An update will be given at the next meeting.

The meeting was adjourned at 3:20 p.m.