| JOB
DESCRIPTION
The responsibilities of office assistants depend on the type of firm
in which they are employed. Rather than specialize in a single primary
task, office assistants have duties that vary with the needs of the employer.
Some days may be spent filing or typing; others may be spent entering
data at a computer terminal. They may also operate photocopiers, facsimile
machines, or other office equipment; prepare mailings; proofread copy;
and answer telephones and deliver messages.
Duties may also vary by level of experience. Inexperienced employees
may transcribe data, operate calculators, or record inquiries while more
experienced workers may handle greater responsibilities. They may maintain
financial or other records, verify statistical reports for accuracy and
completeness, handle and adjust customer complaints, take inventory of
equipment and supplies, answer questions on departmental services and
functions, and help prepare budgetary requests. Senior level office assistants
may supervise the work of others.
QUALIFICATIONS AND SKILLS NEEDED
Office assistants must be proficient in keyboarding and competent
in spelling, punctuation, grammar, and oral communication. Many office
assistant jobs are entry level and do not require office or business experience.
Most employers require knowledge of word processing, microcomputer applications,
and other general office skills.
Office assistants generally work with other people and should be cooperative
and able to work as part of a team. They must be willing to change to
meet the unexpected requirements of the job and be willing to learn and
utilize updated software packages and new office equipment.
| ASSOCIATE
IN SCIENCE DEGREE WITH A MAJOR IN OFFICE ASSISTANT |
| Required Core Courses
|
Units |
| ACTG 103 Ten Key Skills |
0.5 |
| CAOT 101 Computer Keyboarding Skill
Building |
1.5 |
| CAOT 104 Intro to Computers with Windows
I |
1.5 |
| CAOT 200 Intro to MS Office Suite |
2 |
| CAOT 212 Word Processing I: WordPerfect
or
CAOT 214 Word Processing I: Word |
1 |
| CAOT 400 Internet I |
1.5 |
| Plus a minimum of 10
units from the following: |
| ACTG 194 Introduction to QuickBooks
|
1 |
| BUS. 103 Intro to Business Information
Systems |
3 |
| BUS. 115 Business Math |
3 |
| BUS. 401 Business Communications |
3 |
| BUS 411 Introduction to Technical Communication I |
3 |
| BUS. 670 Business Work Experience |
1 |
| CAOT 105 Intro to Computers with Windows
II |
1 |
| CAOT 201 Integration of MS Office Applications
|
1 |
| CAOT 213 Word Processing II: WordPerfect
or
CAOT 215 Word Processing II: Word |
2 |
| CAOT 222 Business Presentations I |
1 |
| CAOT 223 Business Presentations II
|
1 |
| CAOT 225 Spreadsheets I |
1 |
| CAOT 226 Spreadsheets II |
2 |
| CAOT 230 Database Applications I |
1 |
| CAOT 231 Database Applications II |
2 |
| CAOT 301 Maximizing Your Employment
Potential |
1 |
| CAOT 403 HTML & Web Authoring Applications
I |
1.5 |
| CAOT 404 HTML & Web Authoring Applications
II |
1.5 |
| TOTAL REQUIRED UNITS IN MAJOR AREA
|
18 |
| Plus General
Education and other requirements for the Associate degree (refer
to Associate Degree Requirements). |
Back to top
| OFFICE
ASSISTANT CERTIFICATE |
| Required Courses |
Units |
| ACTG 103 Ten Key Skills |
0.5 |
| BUS. 400 Business English |
3 |
| CAOT 101 Computer Keyboarding Skill
Building |
1.5 |
| CAOT 104 Intro to Computers with Windows
I |
1.5 |
| CAOT 200 Intro to MS Office Suite |
2 |
| CAOT 212 Word Processing I: WordPerfect
or
CAOT 214 Word Processing I: Word |
1 |
| CAOT 400 Internet I |
1.5 |
| Plus a minimum of 7 units
from the following: |
| ACTG 194 Introduction to QuickBooks
|
1 |
| BUS. 103 Intro to Business Information
Systems |
3 |
| BUS. 115 Business Math |
1.5-3 |
| BUS. 401 Business Communications |
3 |
| BUS. 411 Introduction to Technical Communication I |
3 |
| BUS. 670 Business Work Experience |
1 |
| CAOT 105 Intro to Computers with Windows
II |
1 |
| CAOT 201 Integration of MS Office Applications
|
1 |
| CAOT 213 Word Processing II: WordPerfect
or
CAOT 215 Word Processing II: Word |
2 |
| CAOT 222 Business Presentations I |
1 |
| CAOT 223 Business Presentations II
|
1 |
| CAOT 225 Spreadsheets I |
1 |
| CAOT 226 Spreadsheets II |
2 |
| CAOT 230 Database Applications I |
1 |
| CAOT 231 Database Applications II |
2 |
| CAOT 301 Maximizing Your Employment
Potential . |
1 |
| CAOT 403 HTML & Web Authoring Applications
I |
1.5 |
| CAOT 404 HTML & Web Authoring Applications
II |
1.5 |
| TOTAL REQUIRED UNITS |
18 |
|
Degree