SAN MATEO COUNTY COMMUNITY COLLEGE DISTRICT
Bond Oversight Committee
Annual Report to the Community - 2014
Voters in San Mateo County generously voted to approve a bond measure (Measure A in 2005) which provided $468 million in funding for updating, modernizing, and retrofitting the three community colleges serving County residents: Cañada College, College of San Mateo and Skyline College. To date, Measure A bond funds have generated interest of $32.7 million, which increased the Measure A budget to $500.7 million. As required by law, the District Board of Trustees established a Bond Oversight Committee composed of community leaders with expertise in finance, accounting, education, construction, sustainability and local government. The Committee is charged with the responsibility to assure voters that bond proceeds are expended only for construction, reconstruction, rehabilitation or replacement of College facilities in compliance with the ballot language approved by voters, and that no funds are used for teacher or administrator salaries.
During the past year, the Bond Oversight Committee met to review the District's bond project plans, timelines and proposed expenditures. At each meeting, the Committee was provided financial and project plan updates describing the bond-related activities undertaken by the District. As of December 30, 2014, the District has expended $473,841,517 and committed $3,856,778 of Measure A funds - 98% of the total authorization. The remaining balance is $23,001,548.
2014 in Review
During 2014, construction continued at a slow pace as most major projects have been completed. Notably, in November, 2014, voters in San Mateo County voted (66.4% favorable) to pass Measure H, a $388M bond measure that will allow the District to complete the modernization/construction/reconstruction projects as envisioned in the 2015 Facilities Master Plan Amendment* that was approved by the Board in January, 2015 after several months of discussion. The Facilities Team is currently working on the roll out of these projects; construction on some of the projects should begin in late Fall 2015 or early 2016.
In 2014, District and College administrations continued their collaboration in planning and scheduling construction projects to minimize the impact on the campus communities and to ensure that bond project funds are efficiently and effectively expended on College improvements that will benefit students for generations to come.
District staff also worked aggressively to secure additional State, local and private funding to supplement bond funds; to date, the District has secured more than $84.3 million from these sources. Earlier this year, the District learned that it would receive more than $10.1M of the $23.3M in bond funds lost (this includes imputed interest) when Lehman Brothers went bankrupt in 2008. In addition, the District will receive a share of the $5.2M settlement in the case brought by San Mateo County against the directors and officers of Lehman Brothers; a lawsuit against the Lehman auditors (Ernst and Young) continues. The District also has experienced a decline in State Capital Outlay funds for projects on all three campuses, due to the fact that the State has failed to approve an educational facilities bond since 2006. The District lost $54 million in previously-approved State funds due to the lack of these educational facilities bond measures.
During 2014, construction of a ~1.2 Megawatt photovoltaic solar installation, funded by Proposition 39 energy efficiency funds, California Solar Initiative and accumulated energy efficiency rebate and incentive dollars (not bond-funded) was initiated. The system installation is now complete and is being commissioned and brought on line in phases, in accordance with PG&E requirements.
An upgrade of house lighting in the Theater (Building 3) to energy efficient LED fixtures began in 2014. The installation is expected to be complete by February 2015. The Theater Lobby was renovated, including replacement of carpet, wall finishes, furniture and lighting.
Parking Lot and Roadway Lighting was also upgraded to energy efficient LED fixtures beginning in 2014 with completion expected in May 2015. This project is partially funded by Proposition 39 energy efficiency funds, as well as Measure A bond funds.
Planning and design of a new modular Team House to support student athletes began in 2014 and installation is expected to take place in Summer 2015. The synthetic turf at both the Soccer and Baseball Fields, installation of miscellaneous support structures, painting and minor repairs were completed. This work was funded by redevelopment funds-not bond funds.
College of San Mateo
The majority of the planned Measure A construction projects at College of San Mateo have been completed, with two exceptions:
- The North Gateway Project, which had been stalled due to litigation initiated by Hillsborough neighbors, was fully under construction in 2014, following action by the California Court of Appeals to strike down an injunction that had been placed on the project. This is a $17.9 million project which is being completed in two phases: Phase I included an electrical load center de-commissioning and replacement of underground equipment that had experienced several floods and associated hazards and fire mitigation work. Phase II includes hazardous materials abatement, demolition of nine cast-in-place concrete structures, construction of parking lots, installation of new energy efficient lighting and state-of-the-art controls, renewed drought tolerant landscaping, and creation of an outdoor plaza. All building demolition materials in this project are recycled on site and re-used for erosion control. This project is funded 61% by State capital outlay funds and 39% by Measure A funds. The project is currently approximately 84% complete; final completion is expected in Summer, 2015.
- A second planned project for College of San Mateo, which will abate hazardous materials and demolish dilapidated structures and provide much needed additional parking, has been stalled by litigation. The California Supreme Court has agreed to rule on the case and the District eagerly awaits adjudication allowing this important work to commence.
Various other smaller projects were completed on the CSM campus in 2014, including: Replacement of the synthetic turf at the Baseball Field, along with painting of structures and miscellaneous repairs were completed (funded by redevelopment funds). The carpet in the campus Main Library (Building 9) was replaced.
- Replacement of the synthetic turf at the Baseball Field, along with painting of structures and miscellaneous repairs were completed (funded by redevelopment funds).
- The carpet in the campus Main Library (Building 9) was replaced.
- House lighting in the Theater (Building 3) is being upgraded to energy efficient LED fixtures: the installation is expected to be complete by March 2015.
- Upgrade of the Parking Lot and Roadway Lighting to energy efficient LED fixtures also began in 2014 and is expected to be complete by May 2015. This project is partially funded by Proposition 39 energy efficiency funds, as well as Measure A bond funds.
The majority of the planned Measure A construction projects at Skyline College have also been completed.
Planning and design of a new modular Team House to support student athletes commenced in 2014 and installation is expected to occur Summer 2015. Replacement of the synthetic turf at the Baseball and Soccer Fields, along with painting of structures and miscellaneous repairs were completed. This project was not bond-funded; it was funded by redevelopment funds.
Sustainability is one of the guiding principles identified in the College District Facilities Master Plan. District consultants and contractors are required to employ sustainable strategies in the projects included in the District’s Capital Improvement Program. The District proactively researches, analyzes and implements conservation measures in the areas of energy, waste and water. In addition, the District’s best management practices dictate strategic investments in the use of renewable energy, sustainable design and construction methods, as well as material selections that support the local economy. Since 2001, the District has received more than $3 million in energy rebates—which have been reinvested to support other sustainability initiatives. The District also estimates annual energy savings—due to increased lighting efficiency, solar installation, reduction in watering, upgraded infrastructure, etc.—to be in excess of $2.6 million annually.
Districtwide projects and bond funded planning efforts initiated and/or completed in 2014 included:
Design and procurement of a Utility Consumption Measurement & Verification systems took place in 2014. This project includes upgrade of the District’s Building Management System—which manages indoor air quality, temperature, lighting, and other ancillary systems—as well as installation of sub-meters at all occupied buildings to monitor consumption of electricity, heating hot water, chilled and domestic water, and natural gas where applicable. These building level sub-meters will report to an energy information system that will provide real time utility consumption data. This data will used to encourage building occupants to monitor and more closely manage their own utility consumption activities. This installation is expected to be complete by December 2015.
The District Office restrooms have not been updated since original construction in the mid-1970s. Upgrade of these worn and outdated facilities started in Winter 2014 and are expected to be completed in February 2015.
Upgrades to the software and hardware supporting the Districtwide Security and Electronic Access Control system—which ensures the safety and security of nearly all building exteriors and key interior areas—began in Fall 2014 and is expected to be complete Spring 2015.
Implementation of a state-of-the-art facility utilization and software program, called Onuma, was initiated in Summer 2014 and is expected to be complete in Spring 2015. This system will be integrated with the District’s instructional scheduling program to assure efficient utilization of existing facilities, as well as modeling proposed new construction to insure an efficient planning processes. Onuma also supports 4 emergency preparedness activities by providing detailed and accurate representation of spaces for reference by first responders in case of emergency. The system also provides calculations of required maintenance productivity. These calculations provide estimated costs to operate and maintain a proposed facility leading to an accurate life-cycle cost analysis for proposed new construction and renovation projects.
An amendment to the 2011 Facility Master Plan was drafted in 2014 and adopted by the Board of Trustees in January 2015. With the successful passage of Measure H in 2014, implementation of Capital Improvement Program (CIP) 3 may now begin. The 2015 amendment served to remove projects listed in the 2011 plan that have been completed, confirm assumptions supporting the 2011 project list and adjust the project list as necessary based upon changes in pedagogy and enrollment trends.
The Bond Oversight Committee continues to be pleased with the results of the District’s modernization and new construction efforts. More detailed information about the bond projects, timelines, and expendituresto-date is available on the District’s web site: www.smccd.edu. To navigate to the information from the home page, click on Bond Oversight Committee on the District’s main web page. There you will find bond projects and information related to the activities of the Bond Oversight Committee: meeting dates, agendas, minutes, and reports. Additional questions and/or concerns should be addressed to the Bond Oversight Committee in care of: firstname.lastname@example.org.
The Bond Oversight Committee welcomes members of the community to its meetings.
Submitted by Bond Oversight Committee Members (2014):
- Alan Talansky
- Steve Dworetzky
- Gus Petropoulos
- Jeannine Ryan
- Victor Torreano
- Adrienne Zanini
- Dennis Zheng
*The 2015 Facilities Plan Amendment includes all projects that the District envisions for the future. These projects are funded by a variety of revenue sources in addition to the bond measures, including State funding, energy rebates, Propensity 39 funds and former redevelopment agency revenues.