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TracDat is a web-based software that automates the assessment process by providing a structured framework for continuous quality improvement for both our instructional and non-instructional programs.   The software uses multi-layered structure to handle various hierarchical levels of an organization.

For the purpose of adequately meeting SLO proficiency by 2012, the San Mateo County Community College District (SMCCCD) in 2009 purchased the software as a hosted solution. The Office of Vice Chancellor, Educational Services and Planning centrally coordinates the implementation of the tool through the TracDAT Steering Committee. The Committee is chaired by the Vice Chancellor of Educational Services and Planning, which is charged with the responsibilities of providing the overall guidance for the deployment of TracDAT, which includes:

1) Identifying institutional needs and priorities associated with the use of the tool
2) Developing system level goals 
3) Establishing timelines and milestones
4) Monitoring the progress of deployment and usage
5) Planning for training using external and internal resources
6) Communicating with various instructional and non-instructional units of the distinct colleges regarding all matters of TracDAT implementation

Highlights of TracDAT capabilities* include 

  • The Objectives at all levels of the institution from courses to institutional mission can be systematically related to each other with minimal effort.
  • Department or program objectives can be related to institutional goals, school/division goals, department goals, course level outcomes and extenal goals
  • A wide variety of assessment data from all institutional levels from classroom to institutional mission can be stored, related, and accessed.
  • The software facilitates completion of the feedback loop through assessing data for program improvement.
  • It provides efficient documentation of the impacts that assessment activities have on educational programs and administrative responsibilities.
  • Dynamically generated reports enables users to track and review problems and their respective solutions, relate goals and objectives to the institutional mission, and review courses by objectives and assorted data summaries.
  • Assessment data can be entered and accessed through the Internet making it available both on and off campus in electronic format.
  • Provides well laidout reports with consisten look and feel.

* Source: TracDAT and Wharton County Junior College

 Committee Member:







Carol Rhodes

Chandra Vanajakshi

Karen Wong



Alicia Aguirre

Laura Demsetz

Christine Roumbanis



Greg Stoup

John Sewart

Rob Johnstone




Sandra Comerford

Connie Beringer

Eric Raznick
Jing Luan
Sue Harrison

Ray Hernandez
Professor, Respiratory Therapy, Skyline College
President, District Academic Senate

Dave Choban
Dir. Professional Services


Agenda Minutes

pdf icon November 19, 2009

pdf icon December 10, 2009

pdf icon January 14, 2010

pdf icon February 26, 2010

pdf icon April 15, 2010

pdf icon April 29, 2010

pdf icon May 27, 2010

pdf icon December 10, 2009

pdf icon January 14, 2010

pdf icon February 26, 2010

pdf icon April 15, 2010